The City of Moline Committee of the Whole met at 6:30 p.m. Tuesday, Aug. 2.
"Council members meet as the Committee of the Whole on select Tuesdays of each month at 6:30 p.m. in Council Chambers, unless otherwise posted. Please check the meeting calendar for meeting dates. The formal City Council meeting is held immediately following the Committee-of-the-Whole meeting."
Here are the meeting minutes as provided by the Moline Committee of the Whole:
City of Moline
619 16 Street, Moline – 2nd Floor
Council Chambers
Committee-of-the-Whole Agenda
6:30 p.m.
Tuesday, August 2, 2016
Questions on the Agenda
Agenda Items
1. Recycling Services Agreement (J.D. Schulte, Public Works Director)
2. Sylvan Island Bridge Replacement Agreement (Scott Hinton, City Engineer)
3. Sylvan Island Bridge Resolution for Improvement (Scott Hinton, City Engineer)
4. Federal Grant Resurfacing Project Agreement (Scott Hinton, City Engineer)
5. Resurfacing Project Resolution for Improvement (Scott Hinton, City Engineer)
6. Other
7. Public Comment
Explanation
1. A Resolution authorizing the Mayor and City Clerk to execute an early 5-year renewal of an Agreement with Midland Davis Corporation for Single Stream Curbside Recycling Services beginning September 1, 2016, and ending August 31, 2021. (J.D. Schulte, Public Works Director)
Explanation: The current 10-year agreement with Midland Davis Corporation for curbside recycling services will expire on March 30, 2018. Midland Davis Corporation is requesting Council’s consideration to consider an early 5-year renewal since the market value of all materials picked up has dropped significantly from the April 1, 2008, start date of current agreement. The new Scott County single stream processing facility opened in July 2016 and Midland Davis Corporation plans to deliver material there for processing and can add aseptic packaging. Midland Davis Corporation proposes a new 5-year agreement beginning on September 1, 2016, per the following fee schedule that includes adding aseptic packaging:
Year Fee
Current Contract $2.56 per household per month
Year 1, 9/01/2016 – 8/31/2017 $3.39 per household per month
Year 2, 9/01/2017 – 8/31/2018 $3.39 per household per month
Year 3, 9/01/2018 – 8/31/2019 $3.47 per household per month
Year 4, 9/01/2019 – 8/31/2020 $3.54 per household per month
Year 5, 9/01/2020 – 8/31/2021 $3.61 per household per month
Midland Davis Corporation proposes that should the market value of materials recover and increase from the start date level, they will reduce the cost based on the value of newspapers. The market based price adjustment will be based on the PPI Yellow Sheet list price for ONP #8 as stated in the high side list for Midwest. When the list price for ONP #8 exceeds the base price of $110 net ton on average for the previous year, the price will be reduced by $0.05 per household per month for every $5.00 net ton average higher price. Additional documentation attached.
Staff Recommendation: Midland Davis Corporation requested consideration of this new proposal.
Fiscal Impact: Offsetting revenue will be generated by a fee charged to residents on their quarterly utility bills.
Public Notice/Recording: N/A
Goals Impacted: Financially Strong City, A Great Place to Live
2. A Resolution authorizing the Mayor and City Clerk to accept a Preliminary Engineering Services Agreement with Missman Inc. for Professional Services related to the Sylvan Island Bridge Replacement Project. (Scott Hinton, City Engineer)
Explanation: Council approved a $79,450.00 professional services agreement with Missman Inc. in October 2014 to provide Phase 1 Engineering for the Sylvan Island Bridge Replacement Project. The Project Development Report has been submitted to the Illinois Department of Transportation for review which signifies the end of the Phase 1 engineering work. Missman Inc. proposes to provide
Engineering which will generate the plans and specifications required to solicit bids for the project.
Missman Inc. proposes to provide this service at standard hourly rates for the not-to-exceed price of $95,656.83. Staff has reviewed the proposal and finds the estimated 765 man hours to be reasonable given the scope of the work required.
Staff Recommendation: Approval
Fiscal Impact: $120,000.00 is budgeted in Account #220-9849-436.08-20, Motor Fuel Tax Section 16-00265-00-ES Sylvan Island Bridge Phase 2 Engineering.
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy & Improved City Infrastructure
3. A Resolution for Improvement by Municipality Under the Illinois Highway Code for MFT Section 16-00265-00-ES, Sylvan Island Bridge Phase 2 Engineering. (Scott Hinton, City Engineer)
Explanation: A Resolution for Improvement is necessary to use MFT funds for the Sylvan Island Bridge Phase 2 engineering.
Staff Recommendation: Approval
Fiscal Impact: $120,000.00 is budgeted in Account #220-9849-436.08-20, Motor Fuel Tax funds for this work.
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy, Improved City Infrastructure & Facilities
4. A Resolution authorizing the Mayor and City Clerk to accept a Preliminary Engineering Services Agreement with Missman Inc. for Professional Services related to the Federal Grant Resurfacing Project. (Scott Hinton, City Engineer)
Explanation: The City of Moline is the recipient of $2,839,190.00 in Federal transportation funds to resurface River Drive from 23rd
– 34th Streets, 12th Avenue from 34th
– 53rd Streets, and 16th Street from
John Deere Road – 52nd Avenue. The City must provide a 20% match to the grant funds which brings the total estimated project cost to $3,555,900.00. Current workloads prevent City staff from performing the required Phase 1 engineering. Missman Inc. is currently performing Phase 1 engineering work on a similar project for another local community. Given their recent experience with this type of work and the City’s past satisfactory relationship with Missman Inc., staff finds Missman Inc. to be the most qualified firm to provide these Phase 1 engineering services. Missman Inc. proposes to provide Phase 1 engineering at standard hourly rates for the not-to-exceed price of $252,059.00. This represents 7.1% of the estimated construction contract value. Staff has reviewed the proposal and finds the estimated 2,116 man hours to be reasonable given the scope of the work required.
Staff Recommendation: Approval
Fiscal Impact: This is an unbudgeted expense, however sufficient Motor Fuel Tax funds are available for this work.
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy & Improved City Infrastructure
5. A Resolution for Improvement by Municipality Under the Illinois Highway Code for MFT Section 16-00266-00-ES, Federal Resurfacing Project Phase 2 Engineering. (Scott Hinton, City
Engineer)
Explanation: A Resolution for Improvement is necessary to use MFT funds for the Federal Grant Resurfacing Project Phase 2 engineering.
Staff Recommendation: Approval
Fiscal Impact: Funds are not budgeted, however sufficient Motor Fuel Tax funds are available for this work.
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy, Improved City Infrastructure & Facilities
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