The Silvis City Council met at 6:30 p.m. Tuesday, Aug. 2.
Here are the meeting minutes as provided by the Silvis City Council:
SILVIS CITY COUNCIL 2 August 2016 – 6:30 p.m.
1) Pledge of Allegiance 2) Roll Call 3) Proclamations: 4) Guest Speaker: Rory Washburn, Tri City Building Trades---Linford Hollowell, Larry Kennedy,
Bertha Tapia 5) Public Comment:
6) CONSENT AGENDA BY OMNIBUS VOTE:
(All items under the Consent Agenda are considered to be routine in nature and will be enacted by a single motion and subsequent roll call vote. There will be no separate discussion of these items unless an Alderman so requests; in which event the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.)
A) Finance
Item 1) Motion to approve annual donation of $4,000 to Silvis Main Street for the Moonlight Parade in the amount of $4,000 Item 2) Motion to establish a fund for the Hero Street Memorial Park Renovations B) Approve Minutes from 19 July 2016 Public Hearing Minutes & Minutes of Regular Meetings and
Committee of the Whole C) Approve Payroll for 21 July 2016 in the amount of $ 116,501.82 D Approve all bills bearing proper signatures. E) Resolution:
7) Approve any items removed from the Consent Agenda
8). Special Non-Consent:
A) Economic Development
Item 1) Ordinance 2016-39
Motion to approve Ordinance 2016-39 an ordinance to implement the 6th Amendment to Silvis TIF IV by and between the City of Silvis and Silvis TIF District IV removing parcel 06-9510-T from TIF IV
B) Public Works
Item 1) South Alley Overlay Project Motion to pay Engineers estimate #1 to Valley Construction in the amount of $140,788.00 from MFT Funds for work performed on the 1st Avenue South overlay project.
9) Mayor's Report:
10) Attorney's Report
11) City Administrator's Report
12) City Treasurer’s Report
13) City Engineer's Report
14) City Clerk's Report: 15) Call for adjournment from Regular Meeting
COMMITTEE OF THE WHOLE 2 August 2016
16) Call Committee of the Whole to Order & Roll Call
17) Comments from the Audience
18) Agenda items for discussion:
A) Public Safety Item
1) Speed Limit on Avenue of the Cities
Discuss speed limit on Avenue of the Cities
Motion to place an ordinance to establish new speed limit of 35 MPH on Avenue of the Cities between Hospital Road and IL RTE5 on the 16 August 2016 agenda for approval
Item 2) No Parking on South side of 22nd Avenue
Discuss limiting parking on 22nd Avenue
Motion to place Ordinance limiting no parking on the South side of 22nd Avenue between 7th Street and Hospital Road on the 16 August 2016 agenda for approval.
B) Parks, Building and Grounds Item
1) Silvis Main Street request to have Farmers Markets at Hero Street Memorial Park
Discuss request by Silvis Main Street to have Farmers Market events at Hero Street Memorial Park.
Motion to place allowing Silvis Main Street to have Farmers Market Events at Hero Street Memorial Park in the 16 August 2016 agenda for approval.
Item 2) Silvis Christ United Methodist Church request to close 13th Street for Event.
Discuss Silvis Christ United Methodist Church request to close 13th Street between 1st Avenue South to 2nd Avenue to have an outdoor event on 21 August 2016.
Motion to place approving Silvis Christ United Methodist Church request to close 13th Street between 1st Avenue South 10 2nd Avenue to have an outdoor event on 21 August 2016 on the 16 August 2016 Agenda for approval.
Item 3) Commercial Outdoor Music Events
Discuss Commercial outdoor Music events
C) Finance
Item 1) Review City Clerk Compensation
Discuss compensation ordinance for City Clerk
Motion to place compensation ordinance for City Clerk on the 16 August 2016 agenda for approval.
D) Economic Development
Item 1) Development Agreement with Michael Slyter DBA QC Custom Tees
Discuss Development Agreement with Michael Slyter dba QC Custom Tees
Motion to place Development Agreement with Michael Slyter dba QC Custom Tees on the 16 August 2016 agenda for approval
E) Public Service
Item 1) Quad Cities Convention and Visitors Bureau Annual Dues
Discuss QC Convention and Visitors Bureau annual dues
Motion to place QCCVB annual dues on the 16 August 2016 agenda for approval
F) Negotiations, Personnel & Employee Insurance
Discuss YMCA discounted memberships for employees and elected officials.
Motion to place discounting YMCA memberships for employees with insurance and elected officials of the COS on the 16 August 2016 agenda for approval.
19) City Staff Reports
A) Fire Department
B) Inspections Department
C) Police Department
D) Public Works & Parks
20) Comments from the Alderpersons
21) Executive/Closed Session *** if needed
22) Adjournment
*** How to convene a closed Session:
Specific steps must be taken so that convening a Closed Meeting is legally accomplished as outlined in 5ILCS 120/2(a) sets down two conditions for holding a Closed Meeting. The first step is substantive: the meeting must fall into one of the exceptions listed in Section 2(c). These exceptions must be “strictly construed against Closed Meetings” 5 ILCS 120/1 (2). The second step is procedural: the public body must close the meetings “in accordance with Section 2(a)” 5 ILCS 120/2 (a) requires the public body to a roll call vote on whether to close the meeting to the public (the meeting need not be closed, even if it falls into one of the exceptions in Section 2(c). 5 ILCS 120/2(a). Following is a list of exceptions:
1) Meetings on collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees;
2) Meetings where the purchase or lease of real property for the use of the public body is being considered, including meetings held for the purpose of discussing whether a particular parcel should be acquired;
3) Meetings where the setting of the price for sale or lease of real estate owned by the public body is being considered;
4) Meetings held to discuss litigations “when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting”;
5) Meetings held to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee or legal counsel for the public body to determine its validity;
6) Meetings to consider the discipline, performance or removal of the occupant of a public office, when the public body has the power to remove the occupant under the law or ordinance;
7) Meetings to consider the selection of a person to fill a public office, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance;
8) Meetings to consider professional ethics or performance when considered by an advisory body appointed to advise a licensing or regulatory agency on matters germane to the advisory body’s field of competence;
9) Meetings for the conciliation of complaints of discrimination in the sale or rental of housing, when closed meetings are authorized by law or ordinance prescribing fair housing practices and creating a commission or administrative agency for their enforcement;
10) Meetings to establish reserves or settle claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or to review or discuss claims, loss or risk management information, records, data, advice, or communications from or with respect to any insurer of the local public entity or any intergovernmental risk management association or self-insurance pool of which the local government is a member;
11) Meetings to consider the sale or purchase of securities, investments or investment contracts;
12) Meetings to consider security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public or public property;
13) Meetings to consider informant sources, the hiring or assignment of undercover personnel or equipment, or ongoing, prior or future criminal investigations, when discussed by a public body with criminal investigatory responsibilities;
14) Meetings to consider evidence or testimony presented in open hearing, or in closed hearing where specifically authorized by law, to a quasi-adjudicative body (which means an administrative body charged by law or ordinance with the responsibility to conduct hearings, receive evidence or testimony and make determinations based thereon, but does not include local electoral boards when such bodies are considering petition challenges), provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning;
15) Meetings to consider self-evaluation, practices and procedures or professional ethics, when meeting with a representative of a statewide association of which the public body is a member;
16) Meetings for the discussion of minutes of meetings lawfully closed under the Act either for purposes of approval by the body of the minutes or semi-annual review of the minutes as required by the Act;
17) Meetings to discuss the operation by a municipality of a municipal utility or the operation of a municipal power agency or a municipal natural gas agency when the discussion involves (i) contracts relating to the purchase, sale or deliver of electricity or natural gas or (ii) the results or conclusions of load forecast studies.
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