Rock Island Today

The village of Coal Valley Board of Trustees met Aug. 3 to discuss residential burglary in area.

Here are the meeting's minutes, as provided by the village:

"The Board of Trustees, consisting of six (6) members, shall be elected to office for a four (4) year term, but at no time shall all members of the Board be elected at the same time. Three (3) members of the Board shall be elected at each biennial election, according to the method provided by statute. The Board shall be the legislative department of the Village government, and shall perform such duties and have such powers as may be delegated by statute to it."

VILLAGE OF COAL VALLEY MINUTES OF THE REGULAR VILLAGE BOARD MEETING WEDNESDAY August 3, 2016

Held August 3, 2016 at 6:00 pm, in the Board Chambers in Village Hall, Coal Valley, Illinois

1. Call to Order

The regular meeting of the Village Board was called to order at 6:00 pm Mayor Emil Maslanka.

2. Roll Call

Present: Dick Stone, Dale Keppy, Mike Bartels, Dave Timmons, Bruce Crowe, Kathy Cornish

Absent:

Establishment of a quorum.

3. Pledge of Allegiance

Staff present at the meeting were: Annette Ernst – Village Administrator, Stephen Mullen – Water & Sewer Superintendent, Penny Woods – Assistant Village Administrator, Sandra Standefer – Acting Village Clerk, Jack Chick – Chief of Police.

4. Reading and Approval of Minutes

A Motion was made by Dave Timmons to approve the minutes of the regular board meeting held July 20, 2016, Kathy Cornish seconded, all ayes motion was carried.

5. Public Presentation/ Recognition and/or Public Comments

6. Reports from the President and Other Officers (on matters not otherwise appearing on the Agenda)

A. President – Mayor Maslanka stated that he received an email from the state representative about the water application and he is still waiting for the application to be reviewed by the permit section and once he get that he will give us some input. Mayor Maslanka wanted to let the board know that they did have a meeting with the concerned citizens in regards to the garage sales. Mayor Maslanka stated that the meeting went very well and the issues of parking and traffic citations were also addressed and based upon Chief Chick’s explanation and discussion. Mayor Maslanka stated that he believes that the residents went away from the meeting less concerned and that before the yard sales next year we will have a meeting with the residents and get a plan set for the no parking signs and that we would put the parking signs on the side of the road that the fire hydrants are on. Mayor Maslanka stated that we should also look at our no parking signs and get them corrected to make sure they are on the same side as the fire hydrants. Annette Ernst stated that Chief Chick did a fantastic job.

Mayor Maslanka stated that all the Trustees have received an invitation to Ross Hall’s dedication ceremony for August 10th at the maintenance garage and he appreciated if everyone could make it.

B. Trustees – Dale Keppy asked Penny Woods the status on Don Dyer. Penny Woods stated the attorneys have told her that Don Dyer has moved and they could not locate him. Dale Keppy asked if there was a title or deed to the house. Penny Woods stated that Don Dyer’s son owns the house and has title to it. Dave Timmons asked how MUNICES went and Annette Ernst stated that MUNICES is on the 12th and she will report at the next meeting. Dick Stone stated he has a policy question in that all the Trustees received an invite from Missman for the John Deere Classic and wanted to know if that was a conflict of interest for any Trustee to be accepting. Annette Ernst stated that in her prior position she had attended it for ten years. Ms. Ernst stated that all of the other Cities and Village Trustee’s or at least a majority of them and other staff attend and she does not believe it is a conflict of interest.

7. Staff – Annette Ernst went over the Public Works report for the month. Ms. Ernst stated that for the admin report Emil Maslanka, Stephen Mullen, herself and possibly Scott Kamerman would be going up to Oakwood Country Club to speak to them about joining in on the water line project. Ms. Ernst stated that they have the telecommunications ordinance on the agenda for tonight and that we would be raising the telecommunications tax from four percent to six percent and then we would be in line with the other communities. Ms. Ernst stated that the increase would bring in about $1,200 per year.

Chief Chick stated that we had a residential burglary up in the Autumn Creek addition what was completed today and the suspects are in custody. Chief Chick stated that over all we had an average month as far as calls for service and traffic. Chief Chick stated that he had spoken with Steve Ethridge the principal at Bicentennial and that we were going to be proactive and place some information in regards to the start of school and the picking up and dropping off of children on the Facebook. It was discussed and decided that we would also put this in the Village Newsletter.

Dick Stone stated he had a question in regards to the taring of the streets and wanted to know if we were starting in one area or were we going pick and choose different areas. Stephen Mullen stated that we were going to do the worst places first.

8. Unfinished Business

9. New Business

A. 1st Reading Amending Telecommunications Tax Ordinance.

Dick Stone stated that basically we were changing the percentage from four percent to six percent. Annette Ernst stated that was correct. Dick Stone stated that it was primary telephone and that we do not have anything that would cover internet. Annette Ernst stated not that she was aware of. Dick Stone made a recommendation that we waive the second reading and approve the Telecommunications Ordinance, Dale Keppy seconded. Roll Call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye, Crowe; aye, Cornish; aye,

B. Recommendation from P & Z to Rezone the Property located at 402 W. 4th Avenue from

B-1 to B-2

Mike Bartels ask Terry Nelson to explain what type of business they would like to put in at the location. Mr. Nelson stated that basically he started a hydrographics business. Mr. Nelson stated that basically a customer will bring him a part and mostly firearms are really big in the industry right now and he would take that part and paint it and then use a special printed film which consist of camo, animal prints, etc. and take that print and place it in a tank of water and spray it with an activator which turns that ink into a liquid that floats on top of the water and then I take that painted part and dip it into the water and the film and the paint create a bond and leaves the image behind. Mr. Nelson stated he is doing that as well as a ceramic gun coat which is a ceramic finish for firearms as well as powder coating. Mr. Nelson stated that he has outgrown where he is at and is looking to do more contract work and needs to expand. Mr. Nelson stated that they have looked at the building and it will meet their needs very well. Mike Bartels asked how many employees that they have. Mr. Nelson stated that right now it is just him, but with contract work lined up he hopes to expand to three to five employees in the next few years. Mr. Nelson stated that they would also like to put a retail store in the front of the building which would consist mainly of parts and accessories and collectible firearms. Discussion was held as to the security of the building. Dick Stone asked about the painting and dipping area and the control of the fumes. Mr. Nelson stated that he would bring in a paint booth that would be certified by the EPA and would have to comply with all of the regulations. Dick Stone stated that there would be no fumes that get out into the environment. Mr. Nelson stated that there should be no odors. Discussion was held. Mr. Keppy stated that he had some concerns and asked what would happen if we started receiving complaints from the residents about the odors. Mr. Nelson stated that if the Village received complaints they would do what they had to do whether it was adding filters or whatever. Mr. Nelson stated that they do want to be good neighbors and that everything they do is regulated through the EPA. A motion was made by Bruce Crowe to change the zoning from B-1 to B-2, Dick Stone seconded. Roll Call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye, Crowe; aye, Cornish; aye, Motion carried.

C. Payment of the Bills

Dick Stone asked about the Moline sewer charges and stated that he believed this should be second quarter and not third quarter. Penny Woods stated that is correct. Dale Keppy asked what we used Raney for. Stephen Mullen stated a tree was down on the right-of-way. Annette Ernst stated that we did not have the equipment to cut it down ourselves. Bruce Crowe made a motion to approve payment of the bills. Kathy Cornish seconded, roll call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye, Crowe; aye, Cornish; aye. Motion carried.

9. Adjournment.

Mike Bartels made a motion to adjourn the meeting, Dave Timmons seconded, all ayes, motion was carried. Meeting adjourned at 6:35 pm.

Respectfully submitted,

Sandra Standefer Acting Village Clerk