The Village of Carbon Cliff Village board of trustees met Tuesday, Sept. 6.
Here are the meeting minutes as provided by the Village of Carbon Cliff Village board of trustees:
September 6, 2016
Village President Bill Hintz called the meeting to order at 7:00 p.m.
Members President: Keith Curry, Todd Cantrell, Robert Dreher, LeeVon Harris, Alma Neels (arrived at 7:02 p.m.) and Larry Scott
Members Absent: None
Others Present: Jon Coe, Village Resident; Tim Rausch, Sr., Village Resident; Loren Rains, Village Engineer; Chris Hicks, Dispatch / Argus Reporter; Chuck & Theresa Holzman, Village Resident; Diana Fetterer, Village Resident; Carl Woodard, Village Resident; Joseph Albarran, Village Resident; Doug Riel, Carbon Cliff – Barstow Fire Protect District; Nick Gottwalt, Director of Community & Administrative Services; Sgt. Dustin Edwards, Rock Island County Sheriff’s Department; Deputy Nicolas Rivera, Rock Island County Sheriff’s Department & Karen L. Hopkins, Village Clerk
Hearing of the Citizens:
There were several Village Residents attending the meeting to discussed with the Village President and Board of Trustees their concerns and frustrations over the flooding at the 1st Avenue Bridge over Argillo Creek. They are stating that six times this year that water has overflowed at the bridge and caused their yards to flood, leaving mud and dust behind, and water getting into their basements.
It was stated that August 2016 the Quad Cities had over 8” of rain, which broke many records for the amount of rain, they do live next to a creek, and their properties are located in a floodplain.
Resident’s stated and feel that all this changed when Illinois Department of Transportation (IDOT) removed and replaced the box culvert under Highway 84 (2nd Avenue, in Carbon Cliff) at Argillo Creek. IDOT replaced culvert in 2011 to a double 8’ X 5’ precast box culvert. The culvert at 1st Avenue is 14’ X 6’.
The Board is approving a proposal with McClure Engineering to look at the situation of 1st Avenue Bridge over Argillo Creek. The Engineer will then give the board an update and suggestions on solutions to fix and repair the flood problem and roadway.
Village Resident Carl Woodard from Orchard Court spoke about the Orchard Court Drainage Project. His retaining wall was removed for the project, which he was aware that it would be. The project was then supposed to have back fill and top soil put to slant the water toward the drainage curb in the roadway. As of now, there is not enough fill and the water does not get to the roadway, it is staying on the yard side of the curb. Village Engineer Loren Rains, said this will be address during the punch list and before final payment.
Village President’s Agenda items discussed:
• The meter at the Sewer Master Metering Pit, sewer going from Carbon Cliff into East Moline’s system on Ruth Road, has completely stopped working. Village President Bill Hintz authorized the purchase of a Hachsc200 Universal Controller with Ultrasonic Flow Sensor at a cost of $3,034.39. This was recommended from Jack Kusek, McClure Engineering memo dated August 30, 2016.
• Hiring of Hoerr Construction to jet, vacuum and televise the sewer line on Ruth Road, end of Barstow Road and a portion of I-5 & 92. Ended up vacuuming out 21,000 pounds of sand that was caked on the inside of the sewer main starting where John Deere hooks on to the sewer main on Ruth Road.
• Ordinance No. 16-07, deals with the feeding of wild animals such as racoons, skunks, foxes, rats, and other wild animals within the jurisdiction of the Village limits.
• Village Clerk Karen Hopkins, Budget Officer, presented the tentative 2016 levy figures (accessed in 2016 and paid in 2017).
Committee Meetings items discussed:
• Discussed setting time for the New Village Hall Committee’s first meeting. Chairman is Curry, Dreher, and Scott. It was decided the first meeting would be September 8, 2016 6:30 p.m. here at Village Hall, 106 1st Avenue.
New Business items discussed:
• North 1st Avenue on other side of tracking, going south there are cattails that need cut back. Also a weight limit sign in grass on South 1st Avenue. Weeds around stop signs and street name signs need trimmed.
2016 Tentative Assessed Valuation $23,900,168. divided by $100.00 equals $239,001.68
2015 / 2016 2015 / 2016 + 5% 2016 / 2017 Maximum Fund Certified to
Rate Collect Rate Rate Difference N/A Corporate $ 123,881.05 0.5380 $ 130,076.00 0.5442 $ 6,194.95 N/A Police Protection $ 20,078.86 0.0872 $ 21,083.00 0.0882 $ 1,004.14 N/A Garbage $ 13,447.31 0.0584 $ 14,120.00 0.0590 $ 672.69 N/A Street Lights $ 13,447.31 0.0584 $ 14,120.00 0.0590 $ 672.69 Paid by all properties within the Village
$ 170,854.53 0.7420 $ 179,399.00 0.7504 $ 8,544.47 $2,994,962.00 Assessed Valuation divideed by $100.00 equals $29,949.62 No Max SSA #3 Bonds $ 35,351.04 1.2206 -$ 0.0000 $
- SPECIAL SERVICE AREA #3 BOND HAS BEEN COLLECTED FOR THE 15 YEARS STATED IN BOND ORDINANCE
SSA #3 Bond is for properties in Merry Oaks area that had Village water extended in 2000 & 2001
Taxes for 2016 payable in 2017
Motion 1: Motion by Neels to establish Consent Agenda, as follows:
5. Village President’s Agenda
a. Acknowledge and ratify Village President Hintz’s emergency expenditure to purchase from Heartland Controls, Frankfort, Illinois, a Hach sc200 Universal Controller with Ultrasonic Flow Sensor (includes 30 feet of cable, power cord w/strain relief, SD card – 4 GB, Card reader, Data comm cable and Ultrasonic sensor mounting bracket) for a total cost of $3,049.39. b. Acknowledge and ratify Village President Hintz’s emergency hiring of Hoerr Construction,
Peoria, Illinois to jet, vacuum and televise the sewer lines on Ruth Road, end of Barstow Road and a portion of I-5 & 92. Job will be performed at a rate of time and materials. c. Authorize Jack Kusek, McClure Engineering, Inc. to find and solicit a company to install the Hach sc200 Universal Controller with Ultrasonic Flow Sensor at the Master Metering Pit on Ruth Road. d. Adopt Ordinance No. 16-07, “An Ordinance Of The Village Of Carbon Cliff Amending Title II
Of The Village Code Entitled ‘Community Protection’”. (Feeding of wild animals) e. Adopt Ordinance No. 16-08, “An Ordinance Authorizing Execution Of A Proposal For
Professional Engineering Service, 1st Avenue Bridge at Argillo Creek, With McClure Engineering Associates, Inc., East Moline, IL.”
8. Committee Meetings:
e. New Village Hall Committee:
Set meeting for September 8, 2016; 6:30 p.m. at Village Hall.
12. Bills / Payroll / Transfers / Voided Checks:
BILLS, PAYROLL, TRANSFERS FOR MEETING DATE 09/06/16
Date Description Amount 08/24/16 Payroll - Bi-Weekly $ 9,126.54 08/24/16 Board Liab. $ 1,895.09 09/07/16 Payroll - Bi-Weekly & Monthly $ 9,425.26 09/07/16 Board Liab. $ 2,000.46 09/07/16 Bills $
80,804.47 (includes sewer bill to East Moline in amount of $50,161.37)
09/07/16 Village of Carbon Cliff Non Utility CK #439 $ 18.21 *
Home Rule Roadway Fuel Tax Fund - 4% acctg fee for Casey's July 2016 fuel 09/07/16 Village of Carbon Cliff Non Utility CK #2525 $ 193.10 *
Hotel Tax Fund - 4% acctg fee for Comfort Inn July 2016 Hotel Tax 09/07/16 River City Sign Co. CK #2526 $ 45.00 *
Hotel Tax Fund - Printing Express - dates for Village Wide Yard sale signs (Sept 2016) * Total bills & Transfers ............... $
103,251.82 *
Not in transfer total, written from Hotel Tax, MFT, Non Home Rule, etc.
TRANSFERS:
Transfers from Triumph Community Bank N/A Triumph Bank w/s/g to Sewer Capital Reserve Fund N/A
Interfund Operating Trans to Capital Res Acct. for May 2016 collected revenues N/A Triumph Bank w/s/g to Water Capital Reserve Fund
N/A
Interfund Operating Trans to Capital Res Acct. for May 2016 collected revenues 09/07/16 Triumph Bank Non Utility to Corp Gen Capital Fund $
1,130.00 Interfund Operating Trans to Capital Res Acct. 09/07/16 Triumph Bank Bldg / Grounds (Non Utility) to Building Capital Res. $
1,250.00 Interfund Operating Trans to Capital Res Acct. from Bldg/Grounds in Gen.Fund 09/07/16 Triumph Bank Hotel Tax to Building Capital Res. $
1,250.00 Interfund Operating Trans to Capital Res Acct. from Hotel Tax Fund N/A Triumph Bank W/S/G to East Lawn Water Assoc. (ACH) N/A
Transfer to East Lawn Water for bills paid in July 2016 N/A Triumph Bank Non Utility to Home Rule Municipal Sales Tax
N/A
ACH or VISA - VOIDED BY REVERSAL NEEDING APPROVAL: NONE VOID CHECK(S): Triumph Community Bank --- Payroll Fund
Date PAYROLL FUND - Payable to: Check No. Amount
Remarks for voiding NONE VOID CHECK(S): Triumph Community Bank --- Corporate General Fund
Date CORPORATE GENERAL CHECKING Check No. Amount
Remarks for voiding NONE VOID RECEIPT(S):
NONE Second by Cantrell. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes 6-yes, 0-no, 0-absent
Transfer - State will only deposit sales taxes in to Corp. General Fund - VCC transfer to H.R. Munic. Sls Tax REC#
Motion 2: Motion by Dreher to approve the Consent Agenda as established: 5. a., b., c., d., e. Village President’s Agenda 8. 3. Committee Meetings 12. a. Bills / Payroll/ Transfers & Voided Checks Second by Curry. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes 6-yes, 0-no, 0-absent
Motion 3: Motion by Cantrell to adjourn. Second by Neels.
Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes 6-yes, 0-no, 0-absent
Meeting adjourned at 8:46 p.m.
Karen L. Hopkins Village Clerk
APPROVED AS PRESENTED / AMENDED On Sept. 20, 2016
Village President
_ Village Clerk
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