The city of Moline Committee of the Whole met Feb. 17 to execute a development amendment.
Here are the meeting's minutes, as provided by the committee:
"Council members meet as the Committee-of-the-Whole on select Tuesdays of each month at 6:30 pm in Council Chambers, unless otherwise posted. Please check the meeting calendar for meeting dates. The formal City Council meeting is held immediately following the Committee-of-the-Whole meeting."
Committee-of-the-Whole Minutes
Tuesday, January 17, 2017
PRESENT: Mayor Scott Raes (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman John Zelnio (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Stephanie Acri (Alderman At-Large)
STAFF: Maureen Riggs, City Attorney
Tracy Koranda, City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Nate Scott, Information Technology Manager
Bryon Lear, Library Director
John Hitchcock, Police Captain
Jeff Snyder, Battalion Chief
Scott Hinton, City Engineer
Keith Verbeke, Finance Manager
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
Tony Loete, Utilities General Manager
Randi Haley, Utility Billing and Customer Service Manager
Dave Owens, Water Treatment Plant Manager
Bob Bohanon, Chemist
Susan Grau, Utility Billing Specialist
Tracy Colwell, Utility Administrative Assistant
Chris Mathias, Property Management Coordinator
Rodd Schick, Municipal Services General Manager
OTHERS: Sandy O’Neill, Resident
Deb Raes, Resident
Ed Johnson, Resident
Sonia Berg, Resident
Members of Village of Coal Valley Board of Trustees
Anthony Watt, The Dispatch
Mayor Raes called the meeting to order at 6:00 p.m. in Council Chambers.
Work Session
Utilities Work Session J.D. Schulte, Director of Public Works and Tony Loete, Utilities General Manager, gave an overview of the attached detail regarding utilities.
A motion was made by Alderman Wendt, seconded by Alderman Parker to direct staff to continue development
of regional wholesale water rate using concepts presented and to discuss sale of wholesale water with neighboring
jurisdictions. Motion passed unanimously.
A motion was made by Alderman Wendt, seconded by Alderman Acri to direct staff to contract with Missman
Inc. and to develop necessary construction plans (not to exceed $125,000). Motion passed unanimously.
A motion was made by Alderman Waldron, seconded by Alderman Turner to direct staff to solicit bidders for
Rock Island Arsenal wholesale water partnership. Motion passed unanimously.
Proclamation
A Proclamation from the Big Brothers Big Sisters to declare January, 2017, as “Mentoring Month.”
Questions on the Agenda
Mayor Raes indicated that Council Bill 1008-2017 will be pulled from the Consent Agenda and read on the
Non-Consent Agenda of the formal Council Agenda.
Agenda Items
1. A Special Ordinance authorizing the Mayor and City Clerk to execute a Consent Agreement
between the City of Moline and GTP Acquisition Partners II, LLC to permit a modification of
equipment for AT&T Mobility for City-owned property located at 4213 16th Avenue. Chris
Mathias, Property Management Coordinator, stated that the City of Moline has a site license agreement
with GTP Acquisition Partners II, LLC (Lessee), to allow cellular facilities on City-owned property
located at 4213 16th Avenue. The Lessee has notified the City that AT&T Mobility would like to
modify their existing equipment at the site. AT&T is proposing to remove one microwave dish and
four radio units and replacing them with one new microwave dish and four new radio units at the same
mount height. Additional documentation attached. A motion was made by Alderman Zelnio to
approve. Seconded by Alderman Parker. Motion passed unanimously.
2. A Special Ordinance authorizing the Mayor and City Clerk to execute an Amendment to the
Development and Economic Incentive Agreement between the City of Moline and Divvymed,
LLC, d/b/a divvyDOSE for the development project and to execute any necessary agreements
referenced therein, and authorizing all appropriate City officers and staff to do all things
necessary to complete each of the City’s responsibilities pursuant to said agreement. Ray
Forsythe, Planning & Development Director, explained that an amendment to the Development
Agreement between the City and DIVVYMED, LLC in order to incorporate necessary language related
to the lease provisions to allow for a one year lease with a proposed subsequent lease of 9 years. This
item will also appear on the Council Meeting Agenda on January 17, 2017, with a request for
consideration after the first reading. A motion was made by Alderman Parker to approve. Seconded by
Alderman Turner. Motion to amend was made by Alderman Schoonmaker to include that
DIVVYMED, LLC remain in Moline for the duration of the loan. Seconded by Alderman Wendt.
Motion to amend passed unanimously. Amended motion passed unanimously.
3. A Resolution authorizing the Mayor and City Clerk to approve of payment to Needham
Excavating for emergency storm sewer repairs at the Multi Modal Station in the amount of
$87,616.74. Scott Hinton, City Engineer, indicated that on November 4, 2016, staff advised Council of
the need for an emergency storm sewer repair at the Multi Modal Station (MMS). The City’s storm
sewer network includes a 5’ x 5’ block box culvert that runs from 4th Avenue north approximately 125’
across the MMS site and into railroad right of way (ROW) where it connects to a 60” cast iron pipe.
The culvert is constructed of stacked limestone block walls and has a lid made of large limestone slabs
spanning to the top of the walls. The limestone slabs collapsed and fell into the culvert when work began on the site. While the culvert had not previously experienced any issues or required repairs, the
limestone slabs show signs of having cracks in them for many years. The culvert was replaced to allow
site work to proceed at the MMS station and to ensure that the new plaza space at the MMS station
does not have to be dug up in the future to make repairs. The culvert in railroad ROW was replaced
with 60” ductile iron pipe to conform to railroad requirements, while less expensive reinforced concrete
pipe was installed on the MMS site. The work was performed by Needham Excavating, the MMS site
work contractor, on a time and material basis for a cost of $87,616.74. A motion was made by
Alderman Acri to approve. Seconded by Alderman Wendt. Motion passed unanimously.
4. Other – Clarification of Council Bill 1008-2017. Ray Forsythe, Planning & Development Director,
explained that he and Alderman Waldron discussed the proposed contract for services related to the
pending Illinois Quad City Enterprise Zone. The initial application was rejected because the EZ
Commission believed the Proposed Zone wasn't eligible for redesignation. It was later determined that
technically it was eligible for consideration because of the status of Rock Island’s Zone. Because there
was no representative at the Board Meeting to dispute the information, it was taken out of
consideration. Forsythe indicated in a similar process for a TIF extension that he made several trips to
Springfield for committee meetings often times for 10-15 minute meetings. The other EZ members are
aware of the ownership of the consultant and are in favor of moving forward. If Moline decides to
withdraw from the contract, BiState will seek another Member to enter into the Contract. Denise Bulat
from BiState believes the benefit of having a consultant in Springfield who can shepherd the
application through the process is significant and greatly increases the likelihood of approval. Forsythe
indicated that EZ is an important Economic Development incentive, and Deere and Company has
utilized it with their major factory updates in recent years. Other beneficiaries include most of the
riverfront and Moline Centre redevelopment projects.
Informational
2017 CIP Inspection. Scott Hinton, City Engineer, explained that due to the amount of work that is expected this
year, staff is planning to hire outside consultants to perform the work rather than hiring additional staff because
the increased workload is expected to be temporary.
Prospect Park Pavilion Report. Lori Wilson, Parks Recreation Director, gave an overview of the detail that was
attached to the agenda. A motion was made by Alderman Acri, seconded by Alderman Wendt, to direct staff to
use a portion of the $50,000 budgeted for demolition of the false wall to determine the condition of the wall that
has shifted and to request that the Park Board create a proposal to fund future repairs. A motion to amend was
made by Alderman Wendt, seconded by Alderman Acri by directing staff to investigate if the wall can be
demolished by staff before using an outside vendor to remove it. Motion to amend carried unanimously.
Amended motion carried unanimously.
The meeting adjourned at 8:02 p.m.
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