The Moline City Council met Feb. 14 to approve a pavement patching contract.
Here is the meeting's agenda, as provided by the council:
The city council is Moline’s legislative body and is comprised of the mayor, one member from each of the seven wards within the city, and one who represents the city at-large. Council members meet as the Committee of the Whole at 6:30 p.m. on select Tuesdays each month.
MOLINE CITY COUNCIL AGENDA
Tuesday, February 14, 2017
6:30 p.m.
(Immediately following the Committee-of-the-Whole meeting)
City Hall
Council Chambers – 2
nd Floor
619 16th Street
Moline, IL
Call to Order
Pledge of Allegiance
Invocation – Alderman Schoonmaker
Roll Call
Consent Agenda
All items under the consent agenda will be enacted by one motion. There will
be no separate discussions of these items unless a Council Member so
requests, in which case, the item will be moved from the Consent Agenda and
considered as the first item after the Omnibus Vote.
Approval of Minutes & Financial Report
Committee of the Whole and Council meeting minutes of February 7, 2017, and the January Financial Report.
Resolutions
1. Council Bill/Resolution 1019-2017
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Centennial Contractors of
the Quad Cities Inc., for Project #1268, 2017 Pavement Patching Program.
Explanation: Bids were opened and publicly read on January 24, 2017 for Project #1268 with the following
results:
Centennial Contractors of the Quad Cities Inc., submitted the lowest responsible and responsive bid.
Additional documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Public Notice/Recording: N/A
COUNCIL
MEMBER PRESENT ABSENT
Rodriguez
Parker
Wendt
Zelnio
Turner
Schoonmaker
Waldron
Acri
Mayor Raes
$1,434,885.00 Centennial Contractors
$1,448,997.05 Walter D. Laud
$1,478,040.00 Treiber Construction
$1,649,493.80 Valley Construction
ACCOUNT BUDGETED AS-BID
CIP 1,000,000.00 1,079,885.00 510-9957-438.04-25
Water 230,000.00 230,000.00 310-1716-434.04-25
WPC 125,000.00 125,000.00 320-1840-433.04-25
Storm 330-1971-433.08-35
$1,355,000.00 $1,434,885.00
2. Council Bill/Resolution 1020-2017
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Tri City Blacktop Inc.,
for Project #1266, 2017 Seal Coat Program.
Explanation: Bids were opened and publicly read on January 24, 2017 for Project #1266 with the following
results:
$193,450.00 Tri-City Blacktop Inc.
$207,590.00 Brandt Construction
Tri City Blacktop Inc., submitted the lowest responsible and responsive bid. Additional documentation
attached.
Fiscal Impact: Funds are budgeted as detailed below:
Public Notice/Recording: N/A
3. Council Bill/Resolution 1021-2017
A Resolution authorizing the approval of the Mayor and City Clerk to execute a Letter of Understanding
with the Illinois Department of Transportation (IDOT) regarding the reconstruction of John Deere Road
(IL 5) from 38th Street to 70th Street.
Explanation: Illinois Department of Transportation installed a flashing yellow light in the raised, median
island as an advance warning to southbound 41st Street vehicles of the upcoming Coal Town Road intersection.
This new light replaces a different light the City of Moline previously installed for the same purpose. Said
Letter of Understanding reaffirms that the new light belongs to the City of Moline and that the City of Moline
will fund all future maintenance and replacement costs.
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities
4. Council Bill/Resolution 1022-2017
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Precision Pavement
Markings Inc., for Project #1264, 2017 Pavement Marking Program.
Explanation: Bids were opened and publicly read on January 31, 2017 for Project #1264 with the following
results:
Precision Pavement Markings Inc., submitted the lowest responsible and responsive bid. Additional
documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Public Notice/Recording: N/A
ACCOUNT BUDGETED AS-BID
CIP 200,000.00 193,450.00 510-9957-438.04-25
Water 310-1716-434.04.25
WPC 320-1840-433.04-25
Storm 330-1971-433.08-35
$200,000.00 $193,450.00
$162,475.00 Precision Pavement Markings
$166,166.25 Peterson Parking Lot Striping
ACCOUNT BUDGETED AS-BID
CIP 150,000.00 162,475.00 510-9957-438.04-25
Water
WPC
Storm
$150,000.00 $162,475.00
5. Council Bill/Resolution 1023-2017
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Walter D. Laud for
Project #1267, 2017 Inlet and Catch Basin Replacement Program.
Explanation: Bids were opened and publicly read on January 31, 2017 for Project #1267 with the following
results:
Walter D. Laud submitted the lowest responsible and responsive bid. Additional documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Public Notice/Recording: N/A
6. Council Bill/Resolution 1024-2017
A Resolution authorizing the Mayor and City Clerk to execute a Local Agency Agreement for Federal
Participation with the Illinois Department of Transportation (IDOT) regarding Motor Fuel Tax Section
14-00256-00-RS, Resurfacing with Sidewalk Improvements.
Explanation: The City of Moline will receive Federal transportation funds through the Illinois Department of
Transportation (IDOT) in an amount not to exceed $2,624,000 to resurface 12th Avenue from 34th
– 53rd Streets,
River Drive from 23rd
– 34th Streets, and 16th Street from John Deere Road to 52nd Avenue. The Federal funds
require a 20% local match. The 2017 Capital Improvement Program includes $656,000 in Motor Fuel Tax
(MFT) funds to provide the local match. Approving this Agreement provides acknowledgement to IDOT that
the City has sufficient funds available to fund the local match, all participating construction costs above the
maximum federal contribution, and all non-participating construction costs. Additional documentation
attached.
Fiscal Impact: MFT funds are budgeted and available for this project.
Public Notice/Recording: N/A
7. Council Bill/Resolution 1025-2017
A Resolution authorizing the Mayor and City Clerk to execute a Resolution for Improvement by
Municipality under the Illinois Highway Code for Motor Fuel Tax Section No. 14-00256-00-RS,
Resurfacing with Sidewalk Improvements.
Explanation: A Resolution for Improvement is necessary to use Motor Fuel Tax funds for the local match to
the Federal Grant resurfacing funds. Additional documentation attached.
Fiscal Impact: $716,710 in Motor Fuel Tax Funds is available in Account #220-9837-436.08-10.
Public Notice/Recording: N/A
8. Council Bill/Resolution 1026-2017
A Resolution authorizing the Mayor and City Clerk to execute a Purchase Order between the City of
Moline and Baker Group for the purchase of a SkiData PARCS Parking Lot Management System for the
12th Street Multi-Modal Station Parking Lot.
Explanation: The Development Agreement for the hotel at the Multi-Modal Station requires the City of
Moline to provide 100 parking spaces for the hotel’s use. Construction of a 159 space parking lot to meet this
provision and to provide public parking is under contract to Treiber Construction. The parking lot design
$123,760.30 Walter D. Laud
$144,155.30 Centennial Contractors
$147,200.00 Valley Construction
ACCOUNT BUDGETED AS-BID
CIP
Water
WPC
Storm 125,000.00 123,760.30 330-1971-433.08-35
$125,000.00 $123,760.30
includes a ticket and gate system to control the number of vehicles using the lot and to ensure that the hotel has
full use of their 100 spaces. The Baker Group proposes to install a SkiData PARCS parking lot management
system for $124,000. Additional documentation attached.
Fiscal Impact: Funds are budgeted in Account # 260-0775-496.04-27, TIF #11, Multi-Modal
Area, for infrastructure improvements associated with the MMS development.
Public Notice/Recording: N/A
9. Council Bill/Resolution 1027-2017
A Resolution authorizing the Mayor and City Clerk to execute a Purchase Order between the City of
Moline and Baker Group for the purchase of a SkiData PARCS Parking Lot Management System for the
13th Street Multi-Modal Station Parking Lot.
Explanation: The TIGER Grant requires the City of Moline to provide parking spaces for riders of the
passenger train. TIGER Grant funds will be used to construct a 72 space parking lot south of 4th Avenue and
west of 13th Street to help the City meet this provision. The parking lot design includes a ticket and gate system
to control the number of vehicles using the lot and to ensure that the lot is not available for free public parking.
The Baker Group proposes to install a SkiData PARCS parking lot management system for $92,000. TIGER
Grant funds are not available for this purchase. Additional documentation attached.
Fiscal Impact: Funds are budgeted in Account # 260-0775-496.04-27, TIF #11, Multi-Modal
Area, for infrastructure improvements associated with the MMS development.
Public Notice/Recording: N/A
10. Council Bill/Resolution 1028-2017
A Resolution authorizing the Mayor and City Clerk to execute a Stipulated Agreement 1937 with the
Illinois Commerce Commission Transportation Bureau/Rail Safety Section concerning renewal of the
surfaces related to railroad track crossing improvements at 17th Street.
Explanation: The Illinois Commerce Commission (ICC) and the Burlington Northern Sante Fe Railroad
(BNSF) propose to replace one rail crossing in Moline, East Moline, and Rock Island. This work includes the
17th Street rail crossing in downtown Moline. The cost of the improvements will be shared between the ICC
and the BNSF as per the terms of the Stipulated Agreement. The Stipulated Agreement requires the consent
and approval from the municipality in which the work will take place. Additional documentation attached.
Fiscal Impact: There is no cost to the City of Moline.
Public Notice/Recording: N/A
11. Council Bill/Resolution 1029-2017
A Resolution approving and accepting proposed changes to prior contract language as agreed to by and
between the negotiators for the City of Moline and the United Automobile Aerospace and Agricultural
Implement Workers of America (UAW), Local 2282, relating to wages, hours of work and certain other
conditions of employment, for the contract term January 1, 2017 - December 31, 2017; and authorizing
the Mayor and Deputy City Clerk to execute an agreement incorporating said changes with the United
Automobile Aerospace and Agricultural Implement Workers of America (UAW), Local 2282, relating to
wages, hours of work and certain other conditions of employment.
Explanation: As a result of negotiations, the negotiators for the City of Moline and the United Automobile
Aerospace and Agricultural Implement Workers of America (UAW), Local 2282, have agreed to certain
proposed changes to the immediately prior contract language as set forth on the attachment marked Exhibit A.
The Library Board has approved said changes and UAW, Local 2282, has ratified said changes. The negotiators
for the City of Moline submit same for Council approval and acceptance and authority for the Mayor and
Deputy City Clerk to sign a new agreement for the contract term January 1, 2017 - December 31, 2017,
incorporating the changes. Additional documentation attached.
Fiscal Impact: Sufficient funding is available
Public Notice/Recording: N/A
Omnibus Vote
Non - Consent Agenda
First Reading Ordinances
12. Council Bill/Special Ordinance 4006-2017
A Special Ordinance authorizing the Mayor and City Clerk to execute
an agreement with Action Valley Paintball, LLC to lease a portion of
Green Valley Park for the purpose of operating a paintball field that is
open to the public.
Explanation: Action Valley Paintball, LLC desires to Lease a portion of Green Valley Park for the purpose of
operating a paintball field that is open to the public. The term of said lease shall run from April 1, 2017, through
April 1, 2018. The Park and Recreation Board supports the agreement and believes that this agreement will
enhance services for residents and visitors as there are currently no similar services offered in the area.
Additional documentation attached.
Fiscal Impact: City of Moline will receive $420.00 income for the lease term.
Public Notice/Recording: N/A
13. Council Bill/Special Ordinance 4007-2017
A Special Ordinance authorizing the Mayor and City Clerk to execute an agreement with John Rogers
DBA Roy’s All Fed Up to sell food and beverages from a mobile concession stand along a portion of Ben
Butterworth Parkway from April 1, 2017 through October 31, 2017, but may be extended to November
15, 2017, if weather permits, at the Owner’s sole discretion.
Explanation: John Rogers DBA Roy’s All Fed Up desires a Lease and Concession Agreement for the purpose
of selling food and beverages from a mobile concession stand along a portion of Ben Butterworth Parkway. The
Park and Recreation Board supports the agreement and believes that this agreement will enhance services for
residents and visitors utilizing the Parkway. John Rogers DBA Roy’s All Fed Up has been providing these
services at this location on Ben Butterworth Parkway since 2008. Additional documentation attached.
Fiscal Impact: City of Moline will receive $683.00 income for the period.
Public Notice/Recording: N/A
14. Council Bill/Special Ordinance 4008-2017
A Special Ordinance authorizing the Mayor and Deputy City Clerk to execute a Development and
Economic Incentive Agreement between the City of Moline and SPA Development, LLC for the
development project and to execute any necessary agreements referenced therein, and authorizing all
appropriate City officers and staff to do all things necessary to complete each of the City’s responsibilities
pursuant to said agreement.
Explanation: SPA Development, LLC seeks to enter into a Development and Economic Incentive Agreement
with the City to facilitate redevelopment of the property located at 1721 5th Avenue (Property). The
redevelopment project consists of an interior and exterior remodel of 1721 5th Avenue for Ducky’s Formal
Wear and Little Black Dress. The City wishes to support the redevelopment by granting certain incentives to
include TIF. Additional documentation attached.
Fiscal Impact: N/A
Public Notice/Recording: N/A
OMNIBUS VOTE
Council
Member Aye Nay
Schoonmaker
Waldron
Acri
Rodriguez
Parker
Wendt
Zelnio
Turner
Mayor Raes
15. Council Bill/Special Ordinance 4009-2017
A Special Ordinance authorizing the Mayor and City Clerk to execute a
Lease Agreement with Grind and Dine, L.L.C., dba Java Lab Grind and
Dine Cafe, permitting a portion of the Moline Public Library at 3210
41st Street, to be utilized as a coffee shop.
Explanation: The City, by and through the Library Board of Directors, has
previously entered into a lease agreement with the owner of Cafe Du Monde,
L.L.C., dba Java Lab, permitting a portion of the library facility at 3210 41st
Street to be utilized as a coffee shop. Café Du Monde, L.L.C., has been sold
to Grind and Dine, L.L.C., necessitating a new Lease Agreement to reflect new ownership. Pursuant to the
Agreement, rent payments from March 1, 2017, through February 28, 2018, shall be $500.00 per month. The
Library Board has approved the terms of this Lease Agreement. Additional documentation attached.
CONSIDERATION REQUESTED.
Fiscal Impact: $500.00 per month rent payment
Public Notice/Recording: N/A
Miscellaneous Business (if necessary)
Public Comment
Members of the Public are permitted to speak after coming to the podium
and stating their name.
Executive Session (if necessary)
Alerts Sign-up