The city of Moline Committee of the Whole met Feb. 7 to authorize special use ordinances.
Here are the meeting's minutes, as provided by the committee:
City of Moline
619 16th Street
Moline, Illinois 61265
Committee-of-the-Whole Minutes
Tuesday, February 7, 2017
PRESENT: Mayor Scott Raes (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman John Zelnio (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Stephanie Acri (Alderman At-Large)
ABSENT:
STAFF: Maureen Riggs, City Attorney
Amy Saunders, Deputy City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Nate Scott, Information Technology Manager
Bryon Lear, Library Director
Kim Hankins, Public Safety Director
Todd Allen, Battalion Chief
Jeff Snyder, Battalion Chief
Scott Hinton, City Engineer
Kathy Carr, Finance Director
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
Brian Johnson, Police Administrative Lieutenant
Chris Mathias, Property Management Coordinator
Tony Loete, Utilities General Manager
OTHERS: Mike Weber, Public Hearing Presenter
Tom Swartz, Resident
Dan DeSmet, Resident
Ed Helm, Resident
Lori McCune, Resident
Numerous Supporters of Tracy Koranda, City Clerk
Anthony Watt, The Dispatch
Mayor Raes called the meeting to order at 6:30 p.m. in Council Chambers.
Committee-of-the-Whole Minutes February 7, 2017
Page 2
Agenda Items
1. A Special Ordinance authorizing the Mayor and Deputy City Clerk to execute a Development and
Economic Incentive Agreement between the City of Moline and SPA Development, LLC for the
development project and to execute any necessary agreements referenced therein, and authorizing all
appropriate City officers and staff to do all things necessary to complete each of the City’s
responsibilities pursuant to said agreement. Chris Mathias, Property Management Coordinator, explained
that SPA Development, LLC seeks to enter into a Development and Economic Incentive Agreement with the
City to facilitate redevelopment of the property located at 1721 5th Avenue (Property). The redevelopment
project consists of an interior and exterior remodel of 1721 5th Avenue for Ducky’s Formal Wear and Little
Black Dress. The City wishes to support the redevelopment by granting certain incentives to include TIF. See
attached handout provided by Chris Mathias. A motion was made by Alderman Parker to approve. Seconded
by Alderman Zelnio. Motion passed unanimously.
2. A Special Ordinance authorizing the Mayor and City Clerk to execute an agreement with Action Valley
Paintball, LLC to lease a portion of Green Valley Park for the purpose of operating a paintball field
that is open to the public. Lori Wilson, Parks Recreation Director, stated that Action Valley Paintball, LLC
desires to Lease a portion of Green Valley Park for the purpose of operating a paintball field that is open to
the public. The term of said lease shall run from April 1, 2017, through April 1, 2018. The Park and
Recreation Board supports the agreement and believes that this agreement will enhance services for residents
and visitors as there are currently no similar services offered in the area. A motion was made by Alderman
Schoonmaker to approve. Seconded by Alderman Parker. Motion passed unanimously.
3. A Special Ordinance authorizing the Mayor and City Clerk to execute an agreement with John Rogers
DBA Roy’s All Fed Up to sell food and beverages from a mobile concession stand along a portion of
Ben Butterworth Parkway from April 1, 2017 through October 31, 2017, but may be extended to
November 15, 2017, if weather permits, at the Owner’s sole discretion. Lori Wilson, Parks Recreation
Director, explained that John Rogers DBA Roy’s All Fed Up desires a Lease and Concession Agreement for
the purpose of selling food and beverages from a mobile concession stand along a portion of Ben Butterworth
Parkway. The Park and Recreation Board supports the agreement and believes that this agreement will
enhance services for residents and visitors utilizing the Parkway. John Rogers DBA Roy’s All Fed Up has
been providing these services at this location on Ben Butterworth Parkway since 2008. A motion was made by
Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
4. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Centennial Contractors
of the Quad Cities Inc. for Project #1268, 2017 Pavement Patching Program. Scott Hinton, City
Engineer, indicated that bids were opened and publicly read on January 24, 2017 for Project #1268 with the
following results:
$1,434,885.00 Centennial Contractors
$1,448,997.05 Walter D. Laud
$1,478,040.00 Treiber Construction
$1,649,493.80 Valley Construction
Centennial Contractors of the Quad Cities Inc. submitted the lowest responsible and responsive bid. A
motion was made by Alderman Parker to approve. Seconded by Alderman Zelnio. Motion passed
unanimously.
Committee-of-the-Whole Minutes February 7, 2017
Page 3
5. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Tri City Blacktop Inc.
for Project #1266, 2017 Seal Coat Program. Scott Hinton, City Engineer, stated that bids were opened and
publicly read on January 24, 2017 for Project #1266 with the following results:
$193,450.00 Tri-City Blacktop Inc.
$207,590.00 Brandt Construction
Tri City Blacktop Inc. submitted the lowest responsible and responsive bid. A motion was made by
Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
6. A Resolution authorizing the Mayor to sign a Letter of Understanding with the Illinois Department of
Transportation related to the John Deere Road construction at 41st Street. Scott Hinton, City Engineer,
indicated that the Illinois Department of Transportation installed a flashing yellow light in the raised, median
island to serve as an advance warning to southbound 41st Street vehicles of the upcoming Coal Town Road
intersection. This new light replaces a different light the City of Moline previously installed for the same
purpose. This Letter of Understanding reaffirms that the new light belongs to the City of Moline and that the
City of Moline will fund all future maintenance and replacement costs. A motion was made by Alderman
Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
7. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Precision Pavement
Markings Inc. for Project #1264, 2017 Pavement Marking Program. Scott Hinton, City Engineer, stated
that bids were opened and publicly read on January 31, 2017 for Project #1264 with the following results:
$162,475.00 Precision Pavement Markings
$166,166.25 Peterson Parking Lot Striping
Precision Pavement Markings Inc. submitted the lowest responsible and responsive bid. A motion was made
by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
8. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Walter D. Laud for
Project #1267, 2017 Inlet and Catch Basin Replacement Program. Scott Hinton, City Engineer, stated
that bids were opened and publicly read on January 31, 2017 for Project #1267 with the following results:
$123,760.30 Walter D. Laud
$144,155.30 Centennial Contractors
$147,200.00 Valley Construction
Walter D. Laud submitted the lowest responsible and responsive bid. A motion was made by Alderman
Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
9. A Resolution authorizing the Mayor and City Clerk to approve of a Resolution for Improvement by
Municipality under the Illinois Highway Code for Motor Fuel Tax Section 14-00256-00-RS, Resurfacing
with Sidewalk Improvements. Scott Hinton, City Engineer, stated that the City of Moline will receive
Federal transportation funds through the Illinois Department of Transportation (IDOT) in an amount not to
exceed $2,624,000 to resurface 12th Avenue from 34th
– 53rd Streets, River Drive from 23rd
– 34th Streets, and
16th Street from John Deere Road to 52nd Avenue. The Federal funds require a 20% local match. The 2017
Capital Improvement Program includes $656,000 in Motor Fuel Tax (MFT) funds to provide the local match.
Approving this Agreement provides acknowledgement to IDOT that the City has sufficient funds available to
fund the local match, all participating construction costs above the maximum federal contribution, and all
non-participating construction costs. A motion was made by Alderman Turner to approve. Seconded by
Alderman Schoonmaker. Motion passed unanimously.
10. A Resolution authorizing the Mayor and City Clerk to approve of a Resolution for Improvement by
Municipality under the Illinois Highway Code for Motor Fuel Tax Section 14-00256-00-RS, Resurfacing
with Sidewalk Improvements. Scott Hinton, City Engineer, indicated that a Resolution for Improvement is
necessary to use Motor Fuel Tax funds for the local match to the Federal Grant resurfacing funds. A motion
Committee-of-the-Whole Minutes February 7, 2017
Page 4
was made by Alderman Zelnio to approve. Seconded by Alderman Turner. Motion passed unanimously.
11. A Resolution authorizing the Mayor and City Clerk to execute a Purchase Order between the City of
Moline and Baker Group for the purchase of a SkiData PARCS Parking Lot Management System for
the 12th Street Multi-Modal Station Parking Lot. Scott Hinton, City Engineer, explained that the
Development Agreement for the hotel at the Multi-Modal Station requires the City of Moline to provide 100
parking spaces for the hotel’s use. Construction of a 159 space parking lot to meet this provision and to
provide public parking is under contract to Treiber Construction. The parking lot design includes a ticket and
gate system to control the number of vehicles using the lot and to ensure that the hotel has full use of their 100
spaces. The Baker Group proposes to install a SkiData PARCS parking lot management system for $124,000.
A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed
unanimously.
12. A Resolution authorizing the Mayor and City Clerk to execute a Purchase Order between the City of
Moline and Baker Group for the purchase of a SkiData PARCS Parking Lot Management System for
the 13th Street Multi-Modal Station Parking Lot. Scott Hinton, City Engineer, indicated that the TIGER
Grant requires the City of Moline to provide parking spaces for riders of the passenger train. TIGER Grant
funds will be used to construct a 72 space parking lot south of 4th Avenue and west of 13th Street to help the
City meet this provision. The parking lot design includes a ticket and gate system to control the number of
vehicles using the lot and to ensure that the lot is not available for free public parking. The Baker Group
proposes to install a SkiData PARCS parking lot management system for $92,000. TIGER Grant funds are
not available for this purchase. A motion was made by Alderman Parker to approve. Seconded by Alderman
Wendt. Motion passed unanimously.
13. A Resolution authorizing the Mayor and City Clerk to approve of the Illinois Commerce Commission’s
Stipulated Agreement 1937 related to railroad track crossing improvements at 17th Street. Scott Hinton,
City Engineer, stated that the Illinois Commerce Commission (ICC) and the Burlington Northern Sante Fe
Railroad (BNSF) propose to replace one rail crossing in Moline, East Moline, and Rock Island. This work
includes the 17th Street rail crossing in downtown Moline. The cost of the improvements will be shared
between the ICC and the BNSF as per the terms of the Stipulated Agreement. The Stipulated Agreement
requires the consent and approval from the municipality in which the work will take place. A motion was
made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
The Committee-of-the-Whole meeting was recessed at 6:44 p.m., in lieu of the Public Hearing scheduled for 6:45
p.m.
The Committee-of-the-Whole meeting reconvened at 6:50 p.m.
Informational
Relief Sewer. Tony Loete, Utilities General Manager, shared details about the installation of a relief sewer. He
conducted a study of the functionality of the soft sanitary sewer collection system on the south side of town. In
extreme rain situations, the system becomes overwhelmed and beyond its capacity. The findings of the study
indicate that the City needs to: (1) reduce the amount of infiltration in the basin, and (2) install some additional
piping to convey the waste to the treatment plant. In addition, Mr. Loete indicated that there is a retaining
wall/waste wall on the south side of John Deere Road near 49th Street. The City needs to offset the water main
there. Mr. Loete believes that the City would best be served to use the State contractor for this project.
Strand Inc. Agreement Change Order. Tony Loete, Utilities General Manager, requested a change order to
the agreement with Strand Inc. The south collection system is being remodeled to add more waste water into the
system which increases the volume. A change order to the Agreement is necessary to increase the scope and time
Committee-of-the-Whole Minutes February 7, 2017
Page 5
of the Agreement.
2016 Illinois Police Training Act. Kim Hankins, Chief of Police/Public Safety Director, introduced Brian
Johnson, the Police Administrative Lieutenant he has tasked to handle the new police training mandates. Lt.
Johnson advised that the Mobile Team Unit concerning the mandatory training used to consist of only three
counties; Rock Island, Henry and Mercer. At that time, the training site was in East Moline, so they did not have
to travel far for training. In 2016, the Mobile Team Unit was extended to include six more counties; Henderson,
Warren, Knox, Hancock, McDonough and Fulton. This means that officers have to travel greater distances to
receive the mandated training. The Mobile Team Unit is responsible for finding the most efficient ways to keep
up with the mandated training. Lt. Johnson gave a Power Point presentation concerning the mandated training
updates. His handout is attached.
Public Comment
Tom Swartz, resident, urged the Council to remove Tracy Koranda, City Clerk, from paid administrative leave.
He also asked that the City quit wasting money on all the allegations, investigations and political games. He
asked the Council to get back to work on what they were elected to do, because everyone in the City is affected
by this situation, and the people of Moline are suffering.
Dan DeSmet, resident, stated that he is a friend of Tracy Koranda, City Clerk, and a life-long resident of the
City. He is in agreement with Mr. Swartz that the investigation of Tracy Koranda, City Clerk, is a waste of
time. He urged election candidates to hire a lawyer to help complete the election forms if they do not know
how to complete them.
The meeting adjourned at 7:12 p.m.
Respectfully submitted,
Amy J. Saunders
Deputy City Clerk
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