Rock Island Today

Village Of Carbon Cliff Village Board Trustees met Feb. 7.

Here is the minutes as provided by the Board:

Hearing of the Citizens items discussed:

Village Resident Eva Gonzalez spoke to the Board about five chickens she has at her house on Cliff Drive.

The Village had mailed Ms Gonzalez a letter stating the chickens need to be removed that it was again

Village Code to have chickens within the Village Limits.

Ms Gonzalez read a presentation on facts and benefits of having urban hen chickens. Two other Village

Residents that are neighbors of Ms Gonzalez came to support the benefits of having urban hen chicken and

they have never been a bother to them in the neighborhood. Toni Strait handed out information on what

other cities in the Illinois Quad Cities are handling the urban hen chicken, with restriction as to number of

chickens, no roosters, types of coops allowed, distance from property lines and structures, control of litter

restrictions on keeping sealed until proper disposal of the litter.

There was a brief discussion, and the issue will continue to be discussed at the Public Safety Committee

Meeting Monday night February 13, 2017 at 7:00 p.m., here at Village Hall. The Board granted Ms

Gonzalez an extension from removing her chickens by Friday February 10, 2017 as stated in the letter until

after the Committee Meeting next week.

Mark Reinders, Franchise Manager with Mid-American Energy introduced himself and gave out a packet of

information on Mid-American Energy. The Franchise Agreement between the Village of Carbon Cliff and

Mid-American Energy expires this year and needs to be renewed. The current Franchise Agreement was for

25 years and signed in 1992.

The role of the Utility Franchise is a contract in the form of an ordinance between a city and a utility

company. They provide the authority and legal basis for a company to use the streets, alleys and public

places within the municipal corporations for the poles, wires, pipes, and other facilities necessary to provide

electricity and/or natural gas to customers.

Franchise agreements are the only method of granting a utility the right to occupy and utilize a city’s public

right of way recognized by the Illinois Commerce Commission.

The authority grants Mid-American Energy the right to install, operate, maintain their facilities, trim trees in

public Right Of Way, serve customers by selling and delivering their electricity and/or gas, guarantees right

of way restoration, acknowledges Illinois Commerce Commission rules and regulations, and agrees to meet

the energy needs of the community.

The Franchise Agreement is important for the Village by covering indemnification, no cost to Village for

relocations of Mid-American Energy facilities, franchise fees, helps Mid-American to develop plans to

serve the Village’s energy requirements, determine where to locate facilities and manpower, make business

decisions concerning economic development projects, and allows Mid-American Energy to better deploy its

assets and to develop construction and maintenance plans to serve its customer base.

This will be brought back at the Board Meeting on March 7, 2017 to be adopted and voted on.

Village President’s Agenda items discussed:

 The furnace at Pump House B was repaired today, instead of needing replaced. The repair parts and

labor was $755.00 and done by Kale Heating & Air Conditioning, Moline, IL.

Meetings / Conferences:

 D.O.C.A.S. Gottwalt will be attending the Illinois Association for Floodplain & Stormwater

Management Annual Conference March 8th & 9th, 2017 at the Crown Plaza in Springfield, IL.

Registration for the full event is $410.00 which includes the annual membership renewal for

5/1/2017 to 4/30/2018.

 Maintenance Operator Dan Clark has a free session for the Illinois Section of American Water

Works Association – WATERCON 2017 – Crowne Plaza Hotel, March 20-23, 2017. Estimated cost

for the Village: Travel cost: $189.00; Lodging $129.00+; and Estimated food cost of $50.00.

 D.O.C.A.S. Gottwalt will be attending the Illinois Tax Increment Association, Spring 2017

Conference in Springfield, IL. April 19-20, 2017 at the President Abraham Lincoln Hotel.

Registration cost is $300.00; hotel cost is $315.00 and estimated cost for mileage is $180.00. Total

cost to attend $800.00.

Committee Meeting items discussed:

New Village Hall Committee – Chairman Keith Curry went over the minutes of the meeting from February

1, 2017. Village Clerk/Budget Officer Hopkins & D.O.C.A.S. Gottwalt will be working on RFP (Request

For Proposals) for the list of needed work or projects at the new Village Hall. Committee will look them

over before they are sent out. Also, a proposed time line was established for dealing with all the necessary

construction, cleaning & moving to the new Village Hall.

Ad Hoc Flood Committee Meeting items discussed – Chairman Larry Scott gave an update from the

meeting. The Committee went over the minutes from last year’s meeting. Currently we have approximately

6,000 usable empty sand bags. On February 16, 2017, the National Weather Bureau will be issuing the first

flood predication for 2017.

Minutes / Reports / Public Notices:

Remove item e. Minutes of the Administration Committee Meeting of January 10, 2017, as presented –

approved/filed. Minutes were not presented at the meeting.

Old Business items discussed:

 Republic Services will start picking up Carbon Cliff residential trash collection starting the week of

March 6, 2017. The Village has mailed a letter to all residents to inform them about the new 96-

gallon trash cans being delivered, how to get their old cans picked up and disposed of it not wanted,

and when Republic Service will start.

 Update on Well #4 – Layne has pulled and televised the well, waiting for the report to be sent to

Jack Kusek at McClure Engineering. All bacteria tests have come back good.

Motion 1: Motion by Curry to establish Consent Agenda, as follows:

5. Village President’s Agenda:

a. Adopt Ordinance No. 2017-02, “An Ordinance Amending Title V, Article I, Section 6 Of The

Village Code (Water Bills).

b. Adopt Ordinance No. 2017-03, “An Ordinance Amending Title V, Article I, Second 3.6 & 3.7,

Of The Village Code.” (Disconnection and Reconnection Fees)

c. Adopt Ordinance No. 2017-04, “An Ordinance Approving The Execution Of An Agreement For

Preventative Maintenance For The Standby Generator System With 3E (Electrical Engineering

& Equipment Company).”

d. Approve the “Return to Work Policy”.

e. Approve the “Drug and Alcohol Testing Policy”.

f. Approve a quote from 3E (Electrical Engineering & Equipment Company) to purchase a

replacement Transfer Switch for Pump House B to be installed during our six-month

preventative maintenance inspection in the amount of $2,092.90.

g. Approve repair of malfunctioning furnace for Pump House B in the amount of $755.00 from

Kale Heating & Air Conditioning, Moline, Illinois.

h. Approve sending Village D.O.C.A.S., Nick Gottwalt to the Illinois Tax Increment Association,

Spring 2017 Conference in Springfield, Illinois. April 19-21, 2017 at the President Abraham

Lincoln Hotel, 701 E. Adams Street, Springfield, Illinois. Registration cost is $300.00. Hotel

Cost is $315.00 and the estimated Cost for Mileage is $180.00. Total cost to attend is estimated

at $800.00.

i. Allow the Carbon Cliff Sports Club to use the Village Hall for the purpose of Little League

Registration on the following dates: Saturday, February 25th from 10:00 a.m. to 1:00 p.m. and

Saturday, March 4th from 10:00 a.m. to 1:00 p.m.

9. Minutes / Reports / Public Notices:

a. Illinois Commerce Commission – January 19, 2017; MidAmerican Energy Company –

Reconciliation of revenues collected under EECR riders with the actual costs associated with

energy efficiency programs. Docket #17-0020. Notice is hereby given by the Administrative

Law Judge that a Prehearing Conference in the above entitled matter will be held at the offices of

the Commission, Chicago, Illinois, Michael A. Bilandic Building, 160 North LaSalle, Suite C-

800, on February 8, 2017 at the hour of 10:00 A.M. – Placed on view for Public Comment;

b. Illinois Commerce Commission – January 26, 2017; MidAmerican Energy Company –

Reconciliation of revenues collected under fuel adjustment charges with actual costs prudently

incurred. Docket #16-0555. Notice is hereby given by the Administrative Law Judge that the hearing in the above entitled matter has been continued to April 27, 2017, at the offices of the

Commission, Chicago, Illinois, Michael A. Bilandic Building, 160 North LaSalle, Suite C-800,

at the hour of 10:00 A.M. – Placed on view for Public Comment;

c. Illinois Commerce Commission – January 26, 2017; MidAmerican Energy Company –

Reconciliation of revenues collected under gas adjustments charges with actual costs prudently

incurred. Docket #16-0561. Notice is hereby given by the Administrative Law Judge that the

hearing in the above entitled matter has been continued to April 27, 2017, at the offices of the

Commission, Chicago, Illinois, Michael A. Bilandic Building, 160 North LaSalle, Suite C-800,

at the hour of 10:00 A.M. – Placed on view for Public Comment;

d. I-EPA – Notice of Application for Permit to Manage Waste (LPC-PA16), Site Name: Upper

Rock Island County Landfill – 17201 20th Avenue North, East Moline, IL 61244 – IEPA ID

#1618100014 – Description of Project: Annual closure and post-closure care cost inflation

updated the addition of construction Cell 5C. – Placed on view for Public Comment; and

f. Minutes of the New Village Hall Committee Meeting of February 1, 2017, as presented –

approved/filed.

Second by Cantrell. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes

6-yes, 0-no, 0-absent

Motion 2: Motion by Scott to approve the Consent Agenda as established:

5. a., b., c., d., e., f., g., h., i. Village President’s Agenda

9. a., b., c., d., f. Minutes / Reports / Public Notices

12. a. Bills / Payroll / Transfers & Voided checks

Second by Neels. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes

6-yes, 0-no, 0-absent

Motion 3: Motion by Cantrell to adjourn. Second by Curry,

Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes

6-yes, 0-no, 0-absent

Meeting adjourned at 8:12 p.m.