City of Moline Committee of the Whole met July 25.
Here is the minutes provided by the Committee:
Present: Mayor Stephanie Acri (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large)
Absent: None.
Staff: Doug Maxeiner, City Administrator
Maureen Riggs, City Attorney
Amy Saunders, Deputy City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Bryon Lear, Library Director
John Hitchcock, Interim Chief of Police
Jeff Snyder, Interim Fire Chief
Kathy Carr, Finance Director
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
Don Goff, Network/Database Administrator
Tony Loete, Utilities General Manager
Shawn Christ, Land Development Manager
K.J. Whitley, Community Development Program Manager
Annaka Whiting, Housing Grant Compliance Analyst
Others: Gerold Shelton, The Dispatch
Mayor Acri called the meeting to order at 6:30 p.m. in Council Chambers.
Questions on the Agenda:
There were no questions.
Agenda Items:
1. A Resolution authorizing the Mayor to make application to enter into an agreement and to execute all necessary assurances and certifications to the U.S. Department of Housing and Urban Development for Community Development Block Grant entitlement funding under the Housing and Community Development Act of 1974, as amended, of certain projects and programs for fiscal year 2017; and approving projects and program recommendations of the Citizens Advisory Council on Urban Policy for the use of 2017 Community Development Block Grant funds and the 2017 Annual Action Plan, which contains said projects and programs; and authorizing the Mayor to implement those approved projects and programs, upon the approval of the City of Moline 2017 Annual Action Plan by the U.S. Department of Housing and Urban Development, and to exercise any and all powers required to obtain such funding and to implement those approved projects. Ray Forsythe, Planning & Development Director, and K.J. Whitley, Community Development Program Manager, explained that the City of Moline is a CDBG entitlement community with national objectives of the Community Development Programs. A proposed statement of community development objectives and projected use of funds has been advertised and are consistent with the national objectives of the Housing and Community Development Act of 1974. Citizens Advisory Council on Urban Policy also met on June 21, 2017, and recommends approval of the 2017 Annual Action Plan. A motion was made by Alderman Parker to approve. Seconded by Alderman Berg. Upon Council discussion, Mayor Acri directed staff to come back to Council with the following: (1) a recommendation for pre-spending CDBG funds, (2) an estimate of how much money staff expects will not get spent if the City does not pre-spend CDBG funds, and (3) how much money the City would lose if the City was unable to spend the CDBG funds. Motion passed unanimously.
2. A Resolution approving the Final Plat for Vanacker First Addition (1530-1536 24th Avenue). Shawn Christ, Land Development Manager, indicated that the lot at 1536 24th Avenue and the eastern portion of the lot at 1530 24th Avenue have been used for commercial parking since the 1960s. A residential home and detached garage are also located on the lot at 1530 24th Avenue. Owner, Mike Vanacker, would like to separate the parking area from the residential land use by re-subdividing the property along the edge of the parking lot. This request includes a variance to Table 35-3201.1 to allow a lot width of 44.13’ on Lot 1, 15.87’ narrower than required (60’). It also includes a variance to Sec. 35-2209 to waive the requirement for a preliminary subdivision plat as there are no public improvements proposed with this subdivision. The Plan Commission reviewed the request at its July 12, 2017 meeting and recommends unanimous approval. A motion was made by Alderman Wendt to approve. Seconded by Alderman Berg. Motion passed unanimously.
3. A Resolution authorizing the Mayor and City Clerk to execute an agreement between the City of Moline and the Board of Education of Moline School District 40 setting forth the terms for assignment of four police liaison officers to Moline schools for the 2017/2018 school year. John Hitchcock, Interim Chief of Police, stated that this matter concerns an annual reimbursement agreement with respect to the four police officers assigned to Moline School District 40 during the 2017-2018 school year. The school district will reimburse 40 percent of the salary and benefit costs for the officers assigned at Moline High School, the Alternative High School, and Wilson and John Deere Middle Schools. A motion was made by Alderman Parker to approve. Seconded by Alderman Turner. Motion passed unanimously.
4. A Resolution declaring the following Article 36 seized and forfeited vehicles as surplus property: 2001 Ford F150, VIN# 2FTPF18L61CA70906; 2005 Pontiac Aztek, VIN# 3G7DA03E05S530005; 2002 Mazda MVP, VIN# JM3LW28A020304251; and 2000 Lincoln Town Car, VIN# 1LNHM81W1YY915084. John Hitchcock, Interim Chief of Police, explained that Illinois State statute provides that law enforcement agencies may seize vehicles used during the attempt or commission of specific crimes and subsequently initiate forfeiture proceedings on those vehicles. The above vehicles have been forfeited to the Police Department, and City staff is requesting that they be declared as surplus property and disposed of by the Interim Chief of Police through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. A motion was made by Alderman Schoonmaker to approve. Seconded by Alderman Parker. Motion passed unanimously.
5. A Resolution amending Budget Resolution #1181-2016 by authorizing changes to various line items in the budget for FY 2017. Kathy Carr, Finance Director, shared that budget amendments are compiled periodically throughout the fiscal year and presented to City Council for approval. These amendments are proposed to reflect recent changes to the current budget that avoid any adverse affect to the City’s legal budgetary compliance. A motion was made by Alderman Parker to approve. Seconded by Alderman Berg. Motion passed unanimously.
6. An Ordinance amending Chapter 9, “Body Art Code,” of the Moline Code of Ordinances, by repealing said chapter in its entirety and enacting in lieu thereof one new Chapter 9, “Body Art Code,” relating to the same subject matter. Maureen Riggs, City Attorney, indicated that the Moline Code of Ordinances currently prohibits a convicted felon from obtaining a body art technician license and a body art establishment license. Per resident request, City staff has reviewed this prohibition and determined that it is unnecessary. City Council discussed this matter further at the July 11, 2017, Committee-of-the-Whole meeting and directed staff to loosen the restrictions on felons but to also add in the restrictions from the East Moline ordinance as to body art establishments. Upon further review of the Chapter, staff determined other changes should be made to the Code to reflect actual practice and to mirror the State code. This amendment reflects all of these changes. In sum, the changes are:
• Updated the training requirement for body art technicians to reflect the actual training courses required
• Per Council’s direction, revised the technician and establishment license requirements to indicate that a license may be denied for certain or multiple felonies, and drug or alcohol addiction
• Removed the provision for conditional technician and establishment licenses to be issued while awaiting results from background checks
• Reinstituted a license fee for the body art establishment license of $100
• Changed the age from 21 to 18 to obtain a tattoo without parental permission to reflect the Illinois State code requirement
• Revised the Health Officer requirements for the licensing and inspection of body art
• Revised the revocation section as to body art establishment licenses to reflect the East Moline ordinance per Council’s direction
• Amended the penalty provisions to impose a fine of not less than $250 for a first violation of the ordinance, $500 for a second offense and $750 for a third or subsequent offenses
• Made other minor changes
A motion was made by Alderman Turner to approve. Seconded by Alderman Wendt. Motion passed unanimously.
7. Other – I-74 Bridge Project Item 1. Ray Forsythe, Planning & Development Director, on behalf of Scott Hinton, City Engineer, indicated that the I-74 Bridge is the largest public works project in the State of Iowa, one of the largest in the State of Illinois, and the biggest in the Quad Cities. This item, as well as two additional “other” items this evening, concerns the project that will be let in August or September 2017, for the area between 7th Avenue and Avenue of the Cities. It concerns an approximate $150,000,000 contract. The City has a portion of that contract. When the bridge was being designed, the Cities of Moline, Davenport and Bettendorf requested enhancements to the bridge to build a bike path, landscaping, and some decorative features. IDOT came back to the cities and advised that they needed to pay a portion of the costs. When the City of Moline participates in a motor fuel tax project with IDOT, the City has to approve the drawings, the contract, and the use of motor fuel tax funds.
Mr. Forsythe requested approval of a Resolution authorizing the Mayor and City Clerk to execute Agreement JN- 2-17-041 with the Illinois Department of Transportation related to Contract 64E26 for the new I-74 Bridge. The Illinois Department of Transportation (IDOT) requires the City of Moline to execute Agreement JN-2-17-041 detailing cost sharing, ownership, and future maintenance responsibilities for improvements made as part of Contract 64E26 for the section of the new I-74 Bridge project starting at 7th Avenue and ending approximately 4,700 feet south of Avenue of the Cities. IDOT agrees to improve 2.007 miles of I-74 from 7th Avenue to south of Avenue of the Cities in Moline, design the improvements in their entirety, administer the contract for construction, and maintain all bridge-related improvements within IDOT’s right-of-way (ROW). In return, the City of Moline agrees to relocate City-owned utilities that conflict with the proposed improvements and reimburse IDOT for a portion of the construction costs related to City-owned infrastructure, street light installation, and decorative streetscaping elements.
The City’s estimated share of the $147,200,000 project is $480,353. The Agreement requires the City to submit a payment of 80% of the City’s estimated share upon award of the contract and a final payment based on final quantities constructed at the completion of the project. Funds are not budgeted in the 2017 Capital Improvement Program. However, sufficient motor fuel tax reserves are available. A motion was made by Alderman Parker to approve. Seconded by Alderman Schoonmaker. Motion passed unanimously.
8. Other – I-74 Bridge Project Item 2. Ray Forsythe, Planning & Development Director, on behalf of Scott Hinton, City Engineer, requested approval of a Resolution authorizing the Mayor and City Clerk to execute a Resolution for Improvement by Municipality under the Illinois Highway Code for Motor Fuel Tax Section 17- 00269-00-PV, I-74 Bridge Contract 64E26. A motion was made by Alderman Parker to approve. Seconded by Alderman Berg. Motion passed unanimously.
9. Other – I-74 Bridge Project Item 3. Ray Forsythe, Planning & Development Director, on behalf of Scott Hinton, City Engineer, requested approval of a Resolution authorizing the Mayor and City Clerk to execute a Resolution for Approval of the Illinois Department of Transportation’s Plans and Specifications for State Section (81-1) R-1 & 81-1(HBR, HBR-1, HBR-2) I-74 Contract 64E26. A motion was made by Alderman Parker to approve. Seconded by Alderman Turner. Motion passed unanimously.
10. Other – Rock River Flooding Update. J.D. Schulte, Public Works Director, shared an update concerning the Rock River flooding, which included inundation photos and predictions for the Rock and Mississippi River levels. The photos were taken by Todd Green. Staff is tracking mitigation figures for submittal to the appropriate state agencies. The Rock River crested a few minutes ago. Public Works and Police Department staff was very reactive and responsive to the flood situation.
Public Comment There was no public comment.
The meeting adjourned at 7:11 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4178
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