Village of Coal Valley Board of Trustees met June 6.
Here is the minutes provided by the Board:
1. Call to Order:
The regular meeting of the Village Board was called to order at 6:00 p.m. by Mayor Bartels.
2. Roll Call.
Present: Mike Bartels, Adam Bain, Dale Keppy, Bruce Crowe, Kevin Stickell.
Absent: Stan Engstrom, Jake Hoyt.
Establishment of a quorum.
3. Pledge of Allegiance.
Staff present at the meeting: Annette Ernst-Village Administrator, Deanna Hulliger-Village
Clerk and Jack Chick-Chief of Police.
4. Reading and Approval of Minutes.
Trustee Stickell made a motion to approve the minutes of the regular board meeting held May 16, 2018. Trustee Crowe gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
5. Public Presentation/ Recognition and/or Public Comments.
Long time Coal Valley resident Bill Palos spoke to the Board about the importance of men taking a Prostate Specific Antigen (PSA) blood test. It is important to get the word out on this free test. The funding for this test comes from the walk/run for prostate cancer held on Saturday, September 22, 2018 the day prior to the big Quad City Marathon. The City of Bettendorf has held the trophy for the most participant in the walk/run per capita of population. It would be nice to bring the trophy this year to Coal Valley. The Village has many people that walk/run in town and the numbers are there to win and contribute funding for the PSA tests. Mr. Palos is asking for the Boards help to get the word out about this important issue and the walk/run. Discussion was held and Mayor Bartels thanked Mr. Palos for coming to the meeting tonight.
6. Reports from the President and Other Officers (on matters not otherwise appearing on the Agenda)
A. President–Mayor Bartels informed the Board that many swimming pool issues have been surfacing lately. Pools within the Village that have a certain depth require a permit and a fence. If residents have any questions please give the Village Administrator, Annette Ernst, a call
The Mayor talked to the Chief earlier today about speeding issues that are being shared on Facebook. The Police have been using the portable radar/speed devices and moving the devices around town and the Mayor thanked the Police Department for that. Chief Chick mentioned an article that has been put out on Facebook and the Police website regarding speeding complaints. The Chief performed a radar check for 1 hour and 45 minutes up in the 900 block of E. 5th Street and found two violators going over 30 mph. Also, a reminder to not roll through stop signs, take the extra time to stop. There are people walking, kids playing etc.…and we all need to be courteous and careful.
Mayor Bartels commented on the purchase of the old Jack and Jill building by a Coal Valley resident and now we can address issues locally and the Mayor is excited to see a local resident invest in the community.
The Mayor has seen progress in the trailer park along Route #6 such as removal of trees and cleaning up the area. New trailers are coming in for placement. Chief Chick informed the Mayor that Hillary explained to Jack that by the end of August they hope to have 100 more trailers placed in the trailer park. The area is in the midst of a beautification program. The management has placed dumpsters in the trailer park for residents to use. The Mayor understands that the trailer park wants to share the costs of the site screening along Route #6. Both Ms. Ernst and Chief Chick confirmed that the park management does want to contribute to the site screening.
Next the Mayor reported that the Valley Days Committee approached him asking if they could place a banner in the grass area in front of Village Hall. They placed a banner on the tennis court fence but feel that having one out in front of Village Hall would be beneficial. The Board is fine with that request. Also, the Mayor has formed an East Side tug of war team and is looking for a commitment from the West Side for the competition.
B. Trustees –Trustee Keppy brought up an issue for a resident in the Ridges, Greg Henderson. Mr. Henderson pulled a permit for a pool and has filled the pool with water prior to the installation of the fence. Trustee Keppy recommended a temporary fence made out of 5’ steel to be placed around the above ground pool. Trustee Keppy let Mr. Henderson know he would bring it to the Board for review. Discussion was held. The Mayor spoke with Karen Henderson today and after discussing the situation they need to do one of three things: 1) lower the water level to 2 feet, 2) install proper fencing or 3) cover the pool when not in use. This would be consistent with all and treat everyone alike. Trustee Keppy appreciates the communication between everyone involved. The Mayor mentioned that two other pool issues are being reviewed also.
C. Police, Public Works and Admin- Chief Chick talked of the traffic issues earlier this evening.
There have been some trespassing issues lately with individuals not paying attention to “no trespassing” signs. People need to respect each other’s property and privacy. Also, some issues with barking dogs, dogs running at large and owners not picking up feces. The Chief has sent out some letters in the area of the dog issues in hopes of keeping the peace in that neighborhood.
Ms. Ernst has not received any requests/proposals to move the home at 2203 1st Street.
Does the Board want Ms. Ernst to move forward with obtaining demolition bids? The
Board gave their approval to obtain demolition bids.
Ms. Ernst next reported that Public Works installed a culvert on 1st Street this week and they have plans to patch some areas on Glenwood Road. In the 2019 budget there has been some repairs to Glenwood Road added.
Ms. Ernst discussed the City of East Moline and their works with Hoerr Construction on sewer relining. A collaborative effort is being made with Moline, East Moline, Cambridge, Silvis and the Village of Coal Valley to extend the contract for 1 more year in order to get better pricing for sewer relining.
Ms. Ernst has submitted her monthly report with the agenda packet and if anyone has any questions from that she will be more than happy to answer them.
Trustee Keppy is sorry to hear about Justin Linnabery and wonders what happened. Ms.
Ernst reported that Justin had surgery for a herniated disc and began physical therapy today and if all goes well Justin should be back to work with a Dr. release the 1st part of July. Mayor Bartels informed the Board that we have tried to get a seasonal replacement and have not had much luck as unemployment is down in our area.
Ms. Ernst is glad that the State of Illinois has passed a budget. Penny Mullen had mentioned at a meeting last year that the State was to take 10% of the local income tax but now they have adjusted that to 5% so instead of the Village losing $37,000.00 that number has been lowered to $18,000.00. The local municipal administrative tax of 2% does not affect the Village.
7. Unfinished Business
A. Update/review of Glenwood Acres Restrictive Covenants.
The Village Board has reviewed the Covenants and everyone is in agreement with them.
This document will get recorded and placed on file.
B. Second reading/approval of “An Ordinance Designating The Village Of Coal Valley Route 6 Tax Increment Financing District Expanded Redevelopment Project Area”.
A motion was made by Trustee Stickell to approve “An Ordinance Designating
The Village Of Coal Valley Route 6 Tax Increment Financing District Expanded Redevelopment Project Area”. Trustee Bain offered a second to the motion. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
C. Second reading/approval of “An Ordinance Approving The Village Of Coal Valley Route 6 Tax Increment Financing District Expanded Redevelopment Project Area Amended Redevelopment Plan And Project”.
A motion was made by Trustee Bain to approve “An Ordinance Approving The
Village Of Coal Valley Route 6 Tax Increment Financing District Expanded Redevelopment Project Area Amended Redevelopment Plan And Project”. Trustee Crowe gave a second to the motion. Roll Call: AyesBain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
D. Second reading/approval of “An Ordinance Adopting Tax Increment Financing For The Village Of Coal Valley Expanded Route 6 Tax Increment Financing District”.
A motion was made by Trustee Stickell to approve “An Ordinance Adopting Tax Increment Financing For The Village Of Coal Valley Expanded Route 6 Tax Increment Financing District”. Trustee Bain gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
8. New Business
A. First reading of the Prevailing Wage Ordinance.
Ms. Ernst reported that the 2017 Prevailing Wages are still posted. We have not received the 2018 prevailing wages but once we do we will post on the website and have a copy available in our office. This Ordinance is a yearly item that must be done by municipalities.
The Board considers this the first reading.
B. Consideration and approval of Final Plat for minor re-subdivision of 11 Bayhill Drive.
Ms. Ernst informed the Board that the new homeowner of 11 Bayhill Drive has purchased the lot next door to their home to use as a driveway. Once the replat is complete the address will change to Sawgrass Drive. This minor re-subdivision did not need to go to the Planning and Zoning Board, the Village can approve this type of change.
Trustee Bain made a motion to approve the Final Plan for the minor re-subdivision of 11 Bayhill Drive. Trustee Stickell offered a second to the motion. Roll Call: AyesBain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
C. Consideration and approval to enter into an agreement with the City of Moline for use of Outdoor Movie Equipment for our Outdoor Movie event on Friday, July 27, 2018 at the 1st Street Municipal Park.
Mayor Bartels talked of the $1,000.00 that the Board has budgeted for a Movie Night so Mike has checked around and there is a lot of involvement to put on a Movie Night. The City of Moline comes in with best prices to rent the equipment from. It is $350.00 to rent the items and a $500.00 refundable damage deposit to sign a rental agreement with the City of Moline. The copyright to show the movie is about $400.00. Trustee Bain asked where the copyright comes from. The Mayor will use Swank Productions for the copyright. When it is all said and done after the $500.00 damage deposit is refunded the cost for the Movie Night will be around $750.00. The Trustees asked about a rain date. The Mayor informed everyone that once the copyright is purchased the Village has one year to show the movie. Discussion was held.
A motion was made by Trustee Stickell to approve a Movie Night for the Village on Friday, July 27, 2018 and authorizing expenditures of $350.00 for rental of equipment, $500.00 refundable damage deposit and $400.00 copyright fee. A second to the motion was given by Trustee Keppy. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
D. Consideration and approval of the Tony Hamilton Orchestra performance on Saturday, August 11, 2018 at the 1st Street Municipal Park.
Mayor Bartels is moving forward on an event discussed at a previous Board meeting for the Tony Hamilton Orchestra to perform at the Municipal Park. They will perform for approximately 2 hours on Saturday, August 11, 2018 (rain date Saturday, August 18th) from 7:00-8:30 P.M. at the 1st Street Municipal Park at a cost of $600.00. Mulligan’s has offered to co-sponsor the event for $300.00 or the Village can pay the entire $600.00 cost. Discussion was held and it was decided to have a co-sponsor for the event.
A motion was made by Trustee Keppy to authorize the Tony Hamilton Orchestra to perform at the 1st Street Municipal Park at a cost of $300.00 for the Village portion. Trustee Crowe gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
E. Payment of bills presented.
A motion was made by Trustee Stickell to pay the bills presented for payment. Trustee
Crowe offered a second to the motion. Roll Call: Ayes- Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
9. Closed session to discuss Real Estate.
A motion was made by Trustee Stickell to enter into an Executive Session to discuss Real Estate. A second was given by Trustee Crowe. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
Trustee Stickell motioned to exit the Executive Session and re-enter the Regular Board meeting. Trustee Crowe gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
Trustee Bain made a motion, with reference to the development of the Creekside Villa’s
along W. 2nd Avenue and their TIF application, to approve up to $10,000.00 of qualified
expenditures per lot with the receipt of a certificate of occupancy. The fund would be a
one-time benefit and not a multi-year benefit. Trustee Crowe offered a second to the
motion. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Ayes 4, motion carried.
10. Adjournment
A motion was made by Trustee Stickell to adjourn tonight’s board meeting. A second was given by Trustee Keppy. Ayes 4, motion carried. The meeting adjourned at 7:56 p.m.
http://www.coalvalleyillinois.org/village-board-agendas/20180606minutes.pdf
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