City of East Moline Committee of the Whole met April 18.
Here are the minutes provided by the committee:
ROLL CALL
Mayor Freeman called the meeting to order and directed City Clerk Wanda Roberts-Bontz to call the roll. The following Alderperson were present: Larry Toppert, Gary Almblade, Nancy Mulcahey, Rhea Oakes, Maria Tapia and Jose Rico. Absent: Jayne O’Brien 7:20 p.m.
ADDITIONS/CORRECTIONS TO AGENDA
None.
2022 MFT Maintenance - PCC Patching & Sealcoat (Mr. Tim Kammler, Director of Engineering)
In accordance with the FY2022 Capital Improvement Plan, bid documents are being finalized for the use of Motor Fuel Tax maintenance funding of the City's PCC Pavement Patching and Sealcoat Resurfacing Programs. The budgeted cost of these two programs is $350,000.00 (MFT Construction). A map of the recommended improvement areas is attached for review and reference.
Pending COW approval, bid documents will be finalized and submitted for IDOT approval, of a bid letting will be conducted, and bid tabulations with recommendation for construction contracts will be brought back to Council for consideration of award.
* There remain a significant number of streets throughout the City that require the same type of work that cannot be improved this year due to lack of funding.
FINANCIAL:
This is a budgeted item.
Line Item# 100-4000-24-452.0
Title: Motor Fuel Tax - Construction
Amount Budgeted: $350,000.00
Actual Cost: < $350,000.00
Under/(Over):
Funding Sources: Motor Fuel Tax Funds
This is a CIP.
RECOMMENDATION:
Approve 2022 MFT Maintenance Program of PCC Patching and Sealcoat Resurfacing to proceed to bid letting.
A motion was made by Alderperson Almblade, seconded by Alderperson Rico to concur with the recommendation as presented. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried.
2022 HMA RESURFACING PROGRAM (Mr. Tim Kammler, Director of Engineering)
In accordance with the FY2022 Capital Improvement Plan, bid documents are being finalized for the city's Hot Mix Asphalt (HMA) Resurfacing Program. The streets recommended are deteriorated and have been on the CIP "to-do" list for a number of years. A map of the recommended improvement areas is attached for review and reference; streets to be resurfaced with Hot Mix include 47th Avenue (W. End to 5th St), 48th Avenue (5th St. to cul-de-sac), and 4th Street (39th Ave to AOTC North Frontage Road).
Pending COW approval, bid documents will be finalized and submitted for IDOT approval, a letting will be conducted, and bid tabulations with recommendation for construction contracts brought to Council for consideration of award.
* There remain a significant number of streetsthroughout the City that require the same type of work that cannot be improved this year due to lack of funding.
FINANCIAL:
This is a budgeted item.
Line Item# 025-4000-24-452.0
Title: Non -Home Rule - Construction
Amount Budgeted: $400,000.00
Actual Cost: < $400,000.00.
Under/(Over):
Funding Sources: Non-Home Rule Tax Funds
This is a CIP.
RECOMMENDATION:
Approve 2022 HMA Resurfacing Program to proceed to bid letting.
A motion was made by Alderperson Almblade, seconded by Alderperson Oakes to concur with the recommendation as presented. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried.
ENGINEERING SERVICES FOR REPLACEMENT OF BOOSTER PUMP 1 (Ms. Brianna Huber, Director of Water Filtration)
Booster pump 1 has been having issues for several years and is currently out of service in need of repair. Should a second booster pump go out of service, we will not be able to supply East Moline. Further, we are currently supplying Silvis and anticipate supplying for several months to come. The replacement of booster pump 1 was approved in the 2022 budget through ARPA funds. The first phase in this project is to evaluate pump needs, develop replacement pump specs and bid documents.
Proposals were obtained from three engineering firms, and CMT Engineering's proposal, price (lowest price) and experience stood out among the three proposals.
FINANCIAL:
This is a budgeted item.
Line Item# 200.4522.743.0 Title: Capital Purchases
Amount Budgeted: $130,000.00
Actual Cost: NTE $17,000.00
Under/(Over): $113,000.00
Departments: Water Plant
This is not a CIP.
RECOMMENDATION:
Staff recommends moving forward with CMT Engineering for replacement pump needs evaluation, development of pump specs, and bid documents.
A motion was made by Alderperson Almblade, seconded by Alderperson Oakes to concur with the recommendation as presented. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried.
ORDINANCE SOLICITING BIDS ON 721 23RD STREET (Mr. Doug Maxeiner, City Administrator)
At the March 21st COW, staff provided information on a list of properties to sell. Included in that list is a vacant lot located at 721 23rd Street (PIN #09-30-217-019). One of the adjoining property owners has expressed an interest in purchasing the lot.
The process requires the approval of an ordinance on which a 3/4 supermajority of the Corporate Authorities (Alderpersons plus Mayor) vote in the affirmative for the sale. The ordinance must include the location of the property, the current use of the real estate, and any conditions on the future use of the property. Following approval of the ordinance, bids to purchase the property must be solicited. The property can be sold to the highest bidder or to a bidder representing the best future use of the property for the City.
FINANCIAL:
This is not a budgeted item.
This is not a CIP.
RECOMMENDATION:
Staff recommends approval of the ordinance authorizing the solicitation of bids for 721 23rd Street and to authorize staff to sell the property to the bidder representing the best future use of the property for the municipality.
A motion was made by Alderperson Rico, seconded by Alderperson Oakes to concur with the recommendation as presented. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried.
DECLARATION OF SURPLUS PROPERTY AND AUTHORIZATION TO SELL (Mr. Doug Maxeiner, City Administrator)
At the March 21st COW, staff provided information on a list of properties to sell. Included in that list is a small portion of the parking lot at the old East Moline Library (PIN #08-36-138-003). One of the adjoining property owners is interested in purchasing the lot.
The process requires the approval of a resolution declaring the property surplus (requires a 2/3 vote of the Corporate Authorities including the Mayor) which will also authorize staff to sell the property. Following approval of the resolution, it must be published in the local newspaper and include the size of the property, its current use, zoning, terms of the sale, and any compensation terms if a realtor is used. The value of the property must be determined by a certified appraiser which is already complete. The purchase price cannot be lower than 80% of the appraised amount.
FINANCIAL:
This is not a budgeted item.
This is not a CIP.
RECOMMENDATION:
Staff recommends approval of the resolution declaring the property as surplus and authorizing staff to sell the property for no less than 80% of the appraised value.
A motion was made by Alderperson Almblade, seconded by Alderperson Toppert to concur with the recommendation as presented. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried.
ADJOURMENT:
A motion was made by Alderperson Almblade, seconded by Alderperson Oakes to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried. 7:40 p.m.
https://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_04182022-787
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