City of Moline Committee of the Whole/Council met June 6

By Rock Island Today Reports

Jul 4, 2023

City of Moline Committee of the Whole/Council met June 6.

Here are the minutes provided by the council:

1. Committee-of-the-Whole Call to Order

2. Remote Electronic Attendance (if necessary)

Approval of the remote electronic attendance of certain elected officials

3. Oaths of Office

Oath of office for promotional appointment of Aron Burns to the rank of Lieutenant, effective June 4, 2023.

Oath of office for promotional appointment of Salvador Victor to the rank of Sergeant, effective June 4, 2023.

Oath of office for appointment of Kimberly Banning to the position of City Clerk, effective May 31, 2023.

4. Board Appointments

Mayor's appointment of J. Brent Anderson to the Project Management Team for a full four-year term to expire May 31, 2027

Mayor’s appointment of Amanda Augsburger to the Public Art Commission to fill the unexpired term of Brandon Nees to expire September 30, 2023

5. Presentation

5.1 Neighborhood Partnership Committee June 2023 Neighbor of the Month Awards - BoardRoom Quad City (Ontiveros), 2220 37th Street - Commercial Award Mike and Sharon Scott, 2009 15th Street A - Residential Award

5.2 River Bend Food Bank Sub-Recipient Award, $300,000 (KJ Whitley, Community Development Manager, and Nancy Renkes, River Bend Food Bank President & CEO)

5.3 2022 Comprehensive Annual Financial Report (Michael E. Malatt, Baker Tilly US, LLP) 6. Public Hearing

6.1 Public Hearing on the Tax Increment Redevelopment Plan and Project for the Eastgate TIF 1 Redevelopment Project Area. (Ryan Hvitlok, Director of Community & Economic Development)

7. Public Comment

8. Questions on the Agenda

9. Informational

9.1 June 2023 Status & Information Report (Bob Vitas, City Administrator) 10. Council Call to Order

11. Pledge of Allegiance

12. Invocation – Alderperson Macias

13. Roll Call

14. Consent Agenda - Approval of Minutes and Appointments

All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.

14.1 Committee-of-the-Whole and Council meeting minutes of May 16, 2023, and appointments made at Committee-of-the-Whole on June 6, 2023.

15. Consent Agenda - Resolutions

15.1 A Resolution accepting the Annual Comprehensive Financial Report prepared by Baker Tilly US, LLP for the Fiscal Year of January 1, 2022, through December 31, 2022, for all municipal funds.

Suggested Action: Approval

15.2 A Resolution approving a final change order with Miller Trucking & Excavating, for Project #1376, US Route 6 Water Main Crossing, in the amount of $6,780.70.

Suggested Action: Approval

15.3 A Resolution approving a request for a street light at 28th Avenue, between 4129 and 4135 28th Avenue.

Suggested Action: Approval

15.4 A Resolution authorizing the Director of Engineering to purchase traffic signal mast arms from The Lighting Digest for the 2023 Capital Improvement Project #1370, 16th Street and Avenue of the Cities Intersection Reconfiguration, for the amount of $72,972.73.

Suggested Action: Approval

15.5 A Resolution authorizing the Mayor and City Clerk to execute an agreement with Hutchison Engineering, Inc. for engineering design for Motor Fuel Tax (MFT) Section 23-00292-00-RP, 34th Street Reconstruction from 4th Avenue to University Drive.

Suggested Action: Approval

15.6 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Centennial Contractors of the Quad Cities, Inc., for Project #1432, Floreciente Streetscaping Phase 3, in the amount of $75,000.

Suggested Action: Approval

15.7 A Resolution authorizing the Mayor and City Clerk to execute a licensing agreement with 3Bros Hospitality LLC dba Pour Bros Craft Taproom, 1209 4th Avenue, for the Dog Days of Summer Car Show scheduled for Saturday, June 10, 2023.

Suggested Action: Approval

15.8 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Second Amendment to Amended Lease Agreement to extend the Lease with Catfish Charlie’s by two (2) months, for May and June of 2023, to honor Paragraph 25.5 of the Amended Lease, which sets forth a “Force Majeure” Clause.

Suggested Action: Approval

15.9 A Resolution authorizing the Community & Economic Development Department to apply to the Illinois Housing Development Authority (IHDA) for the Strong Communities Program (SCP) Round 2 Grant, in the amount of $556,160 for the City; and authorizing staff to do any and all things necessary to apply for the Strong Communities Program (SCP) Round 2 Grant.

Suggested Action: Approval

16. Omnibus Vote

17. Non-Consent Agenda - Resolutions

17.1 A Resolution authorizing the Fleet and Facilities Manager to purchase a commercial remote control mower for the amount of $64,912.50, utilizing HGACBuy contract #Q05428-1.

Suggested Action: Approval

17.2 A variance to Chapter 34, “WATER AND SEWERS,” Section 3300, “When Required,” of the Moline Code of Ordinances to grant a variance to Section 34, “WATER AND SEWERS,” Section 2101, “APPLICATION FOR WATER SERVICE CONNECTIONS,” of the Moline Code of Ordinances, waiving the requirement at this time that 3740 31st Street be required to extend a public water main across the frontage of said property; granting the petitioner/property owner permission to make a service line connection to the public main at on 38th Avenue until such time as the water main is extended by others across this frontage; and, as a condition of approval, requiring the petitioner/property owner (and successors and assigns) to agree to voluntarily connect to said water main at such time as the water main is so extended to serve said property and to pay at that time the equitable share of such public main extension attributable to said property and to record these obligations against the property.

Suggested Action: Approval

17.3 A Resolution authorizing the Mayor and City Clerk to execute and attest to a pre annexation agreement with Seema Antony (and successors and assigns) pursuant to a request for water service connection at 3740 31st Street, which is outside the City corporate limits and presently ineligible for annexation.

Suggested Action: Approval

18. Non-Consent Agenda - First Reading Ordinances

18.1 An Ordinance amending Chapter 22, “OFFENSES - MISCELLANEOUS,” of the Moline Code of Ordinances, by repealing Chapter 22 in its entirety and enacting in lieu thereof one new Chapter 22 dealing with the same subject matter.