The city of Moline Committee of the Whole met Oct. 11 to amend the sidewalk variance policy.
Here are the meeting's minutes, as provided by the committee:
City of Moline
619 16th Street
Moline, Illinois 61265
Committee-of-the-Whole Minutes
Tuesday, October 11, 2016
PRESENT: Mayor Scott Raes (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman John Zelnio (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Stephanie Acri (Alderman At-Large)
STAFF: Lew Steinbrecher, City Administrator
Maureen Riggs, City Attorney
Tracy Koranda, City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Nate Scott, Information Technology Manager
Bryon Lear, Library Director
Kim Hankins, Public Safety Director
Kevin Irby, Battalion Chief
Jeff Snyder, Battalion Chief
Scott Hinton, City Engineer
Keith Verbeke, Finance Manager
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
Kaye Whitley, Community Development Program Manager
Rodd Schick, Municipal Services General Manager
Tony Loete, Utilities General Manager
Members of the Moline Fire Department
OTHERS: Adam Holland, Moline Centre Main Street
Terri Smith, Moline Centre Main Street
Gary Francque, Moline Rotary
Tenfu Matsushita, International Rotary Foreign Exchange Student
Sandy O’Neill, Resident
Marilyn O’Hara, Resident
Ron Miller, Resident
Anthony Watt, The Dispatch
Mayor Raes called the meeting to order at 6:30 p.m. in Council Chambers.
Oath of Office
Oath of office for permanent appointment as a Firefighter/Paramedic to Justin Epstein effective September 21,
2016.
Committee-of-the-Whole Minutes October 11, 2016
Page 2
Presentation
Presentation of Letter to Rotary International Youth Exchange Student from Japan, Tenfu Matsushita.
Questions on the Agenda
Mayor Raes indicated that the minutes of the Special Meeting held on September 30, 2016, are pulled from the
formal Council Agenda and Council Bill 1142-2016 would be removed from the Consent Agenda to the Non
Consent Agenda.
Agenda Items
1. A Resolution approving the Rock Island County Multi-Jurisdiction Local Hazard Mitigation Plan
update as the City’s Multi-Hazard Mitigation Plan pending FEMA approval of the Plan; and
adopting the Rock Island County Multi-Jurisdiction Local Hazard Mitigation Plan update. Jeff
Anderson, City Planner, stated that the City approved and adopted the Rock Island County MultiJurisdictional
Local Hazard Mitigation Plan on March 3, 2009. Rock Island County applied for and was
awarded funding from the Hazard Mitigation Grant Program (HMGP) administered by the Federal
Emergency Management agency (FEMA) and through the Illinois Emergency Management Agency
(IEMA) for developing an updated multi-jurisdictional local hazard mitigation plan. The City, with the
assistance from Rock Island County and BSRC has gathered information and prepared the Rock Island
County Multi-Jurisdictional Local Hazard Mitigation Plan update. The complete Plan update can be viewed:
https://www.mediafire.com/folder/318caf25erkee/Rock_Island_County_IL_HazMit_Plan_Submission_to_I
EMA. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed
unanimously.
2. A Resolution amending the Sidewalk Variance Policy and An Ordinance amending Chapter 35,
“ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, Section 35-2211:
“Waivers and Modifications” under “NON-ADMINISTRATIVE DEVELOPMENT REVIEW,” and
amending Table 35-2200.1 “Non-Administrative Review Procedures Summary.” Maureen Riggs, City
Attorney, explained that on October 17, 2000, the City Council passed Council Bill 00-278 which adopted a
Sidewalk Variance Policy to guide the evaluation and consideration of requests for sidewalk installation
variances for the City of Moline. The updated Sidewalk Waiver or Modification Policy will remove
references to the former subdivision code and also provide options for an applicant to request 1) a temporary
modification to delay installation of sidewalk; or 2) a permanent waiver and payment in-lieu of constructing
sidewalk. The fee payment for a permanent waiver will be based on actual and customary costs to construct
an average sidewalk of similar length as would have otherwise been installed at the applicable location and
will be deposited into the City’s sidewalk improvement fund for priorities elsewhere in the City or at the
location in the future at Council’s discretion. In a related matter, the Zoning Ordinance, as part of a recent
amendment, now requires Plan Commission review and recommendations on sidewalk
waivers/modifications. This is not consistent with current and prior practice as sidewalks are considered
public, not private, improvements. If the Council so desires, the Council may change the ordinance to only
have Council review such sidewalk modification requests. To make this ordinance change, the Council
would refer this matter to the Plan Commission to hold a hearing on a code amendment, which will remove
the Plan Commission from the sidewalk waiver/modification process, and then the item would be presented
to the Council for adoption. A motion was made by Alderman Parker to approve. Seconded by Alderman
Wendt. Motion passed unanimously.
3. A Resolution authorizing the Mayor and City Clerk to execute an application for funding under the
Rock Island County Waste Management Agency (RICWMA) for the Solid Waste Assistance Grant
(SWAG) Program (FY17) in the amount of $32,612.25 and authorizing staff to do all things necessary
to complete and submit said application. Rodd Schick, Municipal Services General Manager, indicated
that the Rock Island County Waste Management Agency awards grants to participating agencies based on
Committee-of-the-Whole Minutes October 11, 2016
Page 3
their population. The grants are to help with waste reduction and to facilitate and promote recycling. The
City will use said funds for Keep Moline Beautiful activities, The Great American Cleanup, neighborhood
cleanups, Earth Week activities and to administer the City-wide recycling program. The agency awards the
grant using a formula of $0.75 per resident; Moline’s maximum grant eligibility is calculated on a
population of 43,483 for a maximum grant of $32,612.25. A motion was made by Alderman Schoonmaker
to approve. Seconded by Alderman Waldron. Motion passed with Alderman Turner abstaining due to
membership on the Keep Moline Beautiful Board.
4. A Resolution authorizing the Planning and Development Department to apply to the Illinois Housing
Development Authority for a 2016 Abandoned Residential Property Municipality Relief Program,
Round 2 Grant in the amount of $75,000.00 for the City; and Authorizing the City and staff to do any
and all things necessary to apply for the 2016 Abandoned Residential Property Municipality Relief
Program, Round 2 Grant. K.J. Whitley, Community Development Program Manager, stated that as
demonstrated by the City’s past and current code enforcement activities, there is a continued need for
additional code enforcement compliance of abandoned residential structures and additional resources
needed to assist with the removal of deteriorated structures within the City. Staff would like to apply for the
2016 Abandoned Residential Property Municipality Relief Program (APP), Round 2 Grant in the amount of
$75,000. The funding will provide assistance for eligible uses with abandoned residential properties. A
motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed
unanimously.
5. A Resolution authorizing the Mayor and City Clerk to execute a Second Amendment to Agreement
between the City of Moline and the Quad Cities Chamber of Commerce Inc. related to the
administration of the Moline Centre Main Street Program and coordination of the maintenance and
landscaping requirements for Special Service Areas #5 and #6. Ray Forsythe, Planning & Development
Director, explained that the City executed an Agreement between the City of Moline and the Quad Cities
Chamber of Commerce Inc. (Chamber) for the administration of the Moline Centre Main Street Program
and coordination of the maintenance and landscaping requirements for Special Service Areas #5 and #6
(Agreement) on July 9, 2013 and extended the Agreement in 2014 until December 31, 2016. The City and
the Chamber agree that the ongoing partnership related to these activities has been successful and they
would like to extend the amended Agreement through December 31, 2021, with the option to terminate on
December 31, 2019, if agreeable by both the City and the Chamber. A motion was made by Alderman
Parker to approve. Seconded by Alderman Wendt.Motion passed with Alderman Turner abstaining due to
membership on the Moline Centre Main Street Board.
6. An Ordinance amending General Ordinance No. 2002-04-06 approving a major change of a P.U.D.
Plan (PC 01-18) located at 4011 38th Avenue, Moline. Maureen Riggs, City Attorney, indicated that in
2002, Quasual Niche Inc. (“Developer”) made a request to the City for a sidewalk variance for property
located at 4011 38th Avenue, for its development of Culver’s, Moline. General Ordinance No. 2002-04-6
approved a change to the City’s P.U.D. Plan by authorizing a variance to delay sidewalk installation in lieu
of Developer’s payment to the City for future sidewalk installation at that location. The payment amount of
$11,160 was based upon standard sidewalk construction costs and was remitted to the City by Developer.
Given the current reconstruction of 41st Street in the Culver’s location, City staff has determined that certain
issues pose challenges to the sidewalk installation; those issues include but are not limited to drainage and
underground telephone cable relocation, driveway removals or replacements to meet grade, and installation
of utility poles. Staff therefore requested, and Developer agreed, that Developer’s payment in lieu of
sidewalk installation be released for use of installation of sidewalks elsewhere in the City at the City’s
discretion, and that Developer’s sidewalk variance for the 4011 38th Avenue location be granted as a
permanent variance upon this ordinance amendment. A motion was made by Alderman Zelnio to approve.
Seconded by Alderman Wendt. Motion passed unanimously.
Committee-of-the-Whole Minutes October 11, 2016
Page 4
7. Other – Mayor’s appointment of Laurie Zelnio to the Illinois Quad Cities Civic Center Authority Board for
a full three year term to fill the expired term of Hunt Harris to expire May 31, 2019. A motion was made by
Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
Informational
Scott Hinton, City Engineer, gave an overview of the 2017 Capital Improvement Plan.
The meeting adjourned at 7:10 p.m.
Respectfully submitted,
Tracy A. Koranda
City Clerk
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