Moline City Council to act on several change orders
Moline City Council will meet at 6:30 p.m. Tuesday, Jan. 10.
The city council is Moline’s legislative body and is comprised of the mayor, one member from each of the seven wards within the city, and one who represents the city at-large. Council members meet as the Committee of the Whole at 6:30 p.m. on select Tuesdays each month.
Here is the agenda as provided by Moline:
MOLINE CITY COUNCIL AGENDA
Tuesday, January 10, 2017
(Immediately following the Committee-of-the-Whole meeting)
Council Chambers – 2nd Floor
619 16th Street
Call to Order
Pledge of Allegiance
Invocation – Alderman Parker
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote. Approval of Minutes & Appointments Made Committee of the Whole and Council meeting minutes of December 20, 2016, and appointments made during Committee of the Whole on January 10, 2017.
1. Council Bill/Resolution 1001-2017
A Resolution authorizing the Utilities General Manager to approve a change order with Leander Construction Inc., for the South Slope Wastewater Plant Activated Sludge Gravity Thickener/Control Building Roofing Project in the amount of $6,729.68.
Explanation: This change order consists of four individual changes to the South Slope Wastewater Plant Activated Sludge Gravity Thickener/Control Building Roofing Project. Said change order reflects adjustments to meet field conditions encountered during construction or enhancements to the efficiency, functionality or longevity of the completed project that are summarized in the attached documentation. This change order increases the original contract amount of $747,000.00 to $753,729.68.
Fiscal Impact: Funds are budgeted in account #320-1839-433.08-06
Public Notice/Recording: N/A
2. Council Bill/Resolution 1002-2017
A Resolution authorizing the Mayor and City Clerk to approve of a request for an additional street light on 17
COUNCIL MEMBER PRESENT
Rodriguez Parker Wendt Zelnio Turner Schoonmaker Waldron Acri Mayor Raesth Street, between 12th Avenue and 13th Avenue.
Explanation: Staff received a request for an additional street light on 17th Street, between 12th Avenue and 13th Avenue. An investigation revealed that installing a light in said location is justified under the Residential Street Light Policy.
Fiscal Impact: Annual cost of a street light is approximately $93.00. $475,000.00 is budgeted for street lights in account #010-0843-435.04-16, Traffic Signal Maintenance, Utility Service. Public Notice/Recording: N/A
3. Council Bill/Resolution 1003-2017
A Resolution authorizing approval of a Change Order with Miller Trucking and Excavating for Project #1248, 9th Street A from 33rd – 34th Avenues, in the amount of $57,512.37.
Explanation: In order to make final payment to the contractor and close out the contract, a change order is needed in the amount of $57,512.37. The change order reflects the difference between bid quantities and final quantities actually constructed and includes costs for replacing additional driveway pavement, installing additional sanitary sewer piping in 33rd Avenue, and performing additional landscaping work which was unanticipated at bid time. The change order increases the original contract value of $497,180.25 by 11.6% to $554,692.62. Additional documentation attached.
Public Notice/Recording: N/A
4. Council Bill/Resolution 1004-2017
A Resolution authorizing approval of a Change Order with Miller Trucking and Excavating for Project #1232, Demolition at 1101 4
ORIGINAL CHANGE TOTAL ACCOUNT BUDGETED CONTRACT ORDERS
Utility Tax 300,000 226,803.25 19,476.04 246,279.29 Water 110,000 86,340 13,672.93 100,012.93 WPC 75,000 122,364 22,271.41 144,635.41 Storm 90,000 61,673 2,091.99 63,764.99 $575,000 $497,180.25 $57,512.37 $554,692.62th Avenue, in the amount of $15,270.82.
Explanation: In order to make final payment to the contractor and close out the contract, a change order is needed in the amount of $15,270.82. The change order reflects additional sidewalk replacement necessary to meet current ADA requirements. The change order increases the original contract value of $69,505.00 by 22% to $84,775.82. Additional documentation attached.
Fiscal Impact: Account #260-0775-496.08-01, TIF #11 Land Acquisition Public Notice/Recording: N/A
5. Council Bill/Resolution 1005-2017
A Resolution authorizing the Mayor to execute an Agreement between the City of Moline and Project of the Quad Cities regarding the property located at 1224 4th Avenue. Explanation: Project of the Quad Cities currently owns the property located at 1224 4th Avenue that bears an easement located over and across the west 15 feet and the City is interested in acquiring the easement. Project of the Quad Cities has agreed to terminate its interests in the easement provided payment is made to it by the City in the amount of Ten Thousand and 00/100 dollars in order to relocate its overhang door that is currently located adjacent to the easement. The City has prepared a Quit Claim Deed that will rescind Project of the Quad Cities interest in the easement upon payment and its execution of the Quit Claim Deed. The City will record the document. This will facilitate the development of the passenger rail parking lot as well as allow the redevelopment of the easternmost portion of 1224 4th Avenue. Additional documentation attached.
Fiscal Impact: N/A Public Notice/Recording: Recording Required
6. Council Bill/Resolution 1006-2017
A Resolution authorizing the Mayor and City Clerk to execute an agreement with Quality Controlled Staffing for temporary and seasonal staffing services for a one year period commencing on March 1, 2017; and directing the Human Resources Manager to publish a Request for Proposals for temporary and seasonal staffing services for 2018.
Explanation: Quality Controlled Staffing currently provides administrative services to fulfill temporary and seasonal staffing needs of City departments and also provides the insurance and liability coverage requested. The attached agreement includes a 5% increase to the mark-up rate from 29% to 34%, which is estimated to cost an additional $23,324.96 when compared to 2016 expenses. This increase is due to worker’s compensation claims, 2 of which were significant, from seasonal employees over the last 2 years. In reviewing the proposed increase, staff analyzed the savings realized since switching to Quality Controlled Staffing in 2015. Over the last two years, the City has saved approximately $42,604.05 due to the lower mark-up rate of 29%. Additionally, Quality Controlled Staffing includes the national background check, sex offender check, credit history check and reference checks in their mark-up rates, whereas previous companies have not. This resulted in an additional 2-year savings of approximately $5,931.50, for a total 2-year savings of approximately $48,535.55. Given the increase by Quality Controlled Staffing, at its December 20, 2016 Committee-of-the- Whole meeting, the Council made a motion to approve the agreement for consideration at the January 10, 2017 City Council meeting, and to direct the Human Resources Manager to issue a Request for Proposals for temporary and seasonal staffing services for 2018. Additional documentation attached.
Fiscal Impact: Budgeted in various line items. Public Notice/Recording: N/A
Omnibus Vote Non - Consent Agenda Resolutions
7. Council Bill/Resolution 1007-2017
A Resolution authorizing the Mayor and City Clerk to execute a Subordination Agreement for a Mortgage held against 4512 Avenue of the Cities, Moline, through the Façade Program; and authorizing City staff to do any and all things necessary to fulfill the terms of the Mortgage held against 4512 Avenue of the Cities, Moline.
Explanation: The City currently has a recorded Mortgage against that property for a façade grant that was given to Mr. Laud in 2013. Through the Façade Program, the loan is forgivable after five years with the condition that the property stay maintained until 2018, when the loan is expected to be forgiven. This is the second subordination request for this property, nonetheless, staff is comfortable with subordinating given the fact that the City will remain in second position, while taking into consideration that there is still sufficient equity in the building in the event the loan defaults prior to 2018. Approval of this item would authorize execution of the Subordination Agreement for 4512 Avenue of the Cities and allow staff to do any and all things necessary to fulfill the terms of the period of the Mortgage. Additional documentation attached.
Fiscal Impact: N/A Public Notice/Recording: Recording Required
First Reading Ordinances
8. Council Bill/General Ordinance 3001-2017
An Ordinance amending Chapter 31, “TAXATION,” of the Moline Code of Ordinances, by repealing Section 31-8106, “PROCEEDS OF TAX AND FINES,” in its entirety and enacting in lieu thereof one new Section 31-8106 dealing with the same subject matter.
Explanation: Council Bill/General Ordinance No. 3010-2010, adopted February 9, 2010, enacted a new Article VIII, entitled “Utility Tax,” to Chapter 31 of the Code of Ordinances. The utility tax was proposed at a January 26, 2010 Committee-of-the-Whole work session as a 1% tax effective May 1, 2010, with its proceeds to be deposited in the General Fund; effective January 1, 2011, and January 1, 2012, the tax would increase to 3% and 5%, respectively, with the increases (2% and 2%) to be deposited in the Capital Improvement Fund for right-of-way infrastructure projects. The utility tax has been collected and its proceeds have been properly allocated to the General Fund and the Capital Improvement Fund in these percentages since the ordinance’s adoption. Section 31-8106 of the Code, however, states that all proceeds shall be credited to and deposited in the Capital Improvement Fund for right-of-of-way infrastructure projects and fails to delineate the portion to be deposited in the General Fund. Approval of this ordinance will amend Section 31-8106 of the Code to meet the City Council’s intent of Council Bill/General Ordinance No. 3010-2010 and the City’s allocation of the utility tax proceeds to both the General Fund and the Capital Improvement Fund.
Fiscal Impact: N/A Public Notice/Recording: Pamphlet publication
OMNIBUS VOTE Council Member Aye Nay Parker Wendt Zelnio Turner Schoonmaker Waldron Acri Rodriguez Mayor Raes
9. Council Bill/General Ordinance 4001-2017
A Special Ordinance authorizing the Mayor and City Clerk to execute a five-year agreement with Retail Strategies, LLC for the purpose of market analysis, strategic planning and retail recruitment within the City of Moline, Illinois; and authorizing City staff to begin work upon the execution of the agreement and to do all things necessary to implement said retail recruitment program.
Explanation: The City is an Illinois municipal corporation possessing home rule powers under Section 6 of Article VII of the Illinois Constitution and has the authority to prevent the spread of blight and encourage private development to enhance the local tax base and to enter into contractual agreements for the purpose of achieving these purposes. Retail recruitment has been an on-going Council goal, and a long-term comprehensive strategic plan for retail recruitment is essential to implement this goal. Retail Strategies, LLC has been working with the City of Moline for the last three years, and the City desires to execute a new five- year agreement to continue these services that includes the necessary components of research and assessment, strategic plan and recruitment of retailers.
Fiscal Impact: 2017, $25,000 budgeted; 2018, $30,000; 2019, $30,000; 2020, $35,000; 2021, $35,000 from account no. 010-0715-463.03-22 Public Notice/Recording: N/A
Miscellaneous Business (if necessary)
Members of the Public are permitted to speak after coming to the podium and stating their name.
Executive Session (if necessary)