City of East Moline Committee of the Whole met May 15
City of East Moline Committee of the Whole met May 15.
Here is the minutes as provided by the committee:
Mayor Freeman called the meeting to order and directed City Clerk Arletta D. Holmes to call the
roll. The following Aldermen were present: Gary Almblade, Nancy Mulcahey, Ed DeJaynes,
Robert Cheffer, Jose Roberto Rico, and Mayor Freeman. Absent: Debra Toppert, and Gary Miller.
Additions/Corrections to Agenda
Vehicle Replacement (Mr. Lambrecht, Maintenance Services Director)
The Maintenance Services Department received a state bid from Reynolds Ford for a 2017 F-350
with a utility body on it to replace a 2001 F-350 with a utility box. This truck is used by our
concrete crew from spring to fall to carry supplies and tools for various street repairs throughout the
city, and in winter for hauling materials to rebuild barricades.
Reynolds price $32,935.16 less trade $4000.00 total price $28, 935.16, includes title and plates.
This is a budgeted item.
Line Item#: 003-4100-743.0 Title: Capital Purchase
Amount Budgeted: $45,000.00 Actual Cost: $28,935.16
Under /(Over): $16,064.84
Funding Source: Utility Rebates (Mid-American) & Monthly Energy Savings
This item is in the CIP CIP Project Number: STMT 17-02
To purchase the vehicle from Reynolds Ford at the State Bid Price.
A motion was made by Alderman Almblade, seconded by Alderman DeJaynes, to concur with the
recommendation to purchase a 2017 Ford F-350 with a utility box, from Reynolds Ford in the
amount of $28,935.16. Instruct the City Attorney to prepare the appropriate document and forward
to Council for consideration.
A brief discussion was held regarding the State of Illinois, bidding procedures and process.
Additional discussion was held with regards to the difference between the F-350 and the F-150, and
the type of fuel that the vehicle will be using. Upon roll call the following voted in favor:
Mulcahey, DeJaynes, Cheffer, Rico, and Almblade. Motion carried.
PSAP Consolidation (Chief Reynolds, EMPD)
Previous council approved an Intergovernmental Agreement for the cooperative effort of East
Moline, Moline, Milan and Silvis to consolidate into one (1) PSAP in December, 2016. This
agreement takes it a step further and creates and implements the Illinois Quad Cities
Communications Center consolidated PSAP. Attached are by-laws that the committee has
developed to govern the PSAP. A name has been established for the new center, QComm911.
This is not a budgeted item, but will be in future budgets.
This is a CIP Item CIP Project Number: POLC 15-04
Authorize the execution of the Intergovernmental Agreement to establish and operate the Illinois
Quad Cities Communications Center.
Chief Reynolds stated that the City of Moline, and the Village of Milan have already taken this to
their Councils, and the City of Silvis, will be taking this to their next Council meeting, it is
anticipated with the approval of all 4 Councils, this Intergovernmental Agreement should be
approved on June 6, 2017.
Mayor Freeman asked if there was any questions or comments about the QComm911.
Mr. Douglas Riel questioned the By-Laws of the Illinois Quad Cities Communications Center
“QComm911.” Section 4. Notice of Meeting, questioned where he can view the agendas and where
will they be posted for upcoming meetings. Chief Reynolds replied, “Once the QComm911
website is up and running the agenda will be posted there, it will also be at the Cities involved and
the Village of Milan website.”
Mr. Riel made a comment regarding Section 5. Agenda and Order of Business. Public Comment is
listed next to the last item, number 5. He asked should it be listed higher up, possibly number 3?
Chief Reynolds stated that the by-laws will be approved by the 8-member committee, so that is
something that can be changed.
Chief Reynolds stated as soon as we get are report back from the consultant, he will make a
presentation to the City Council based on the what the Consultants recommendations are. After
much discussion with questions and comments regarding the PSAP Consolidation.
A motion was made by Alderman Almblade, seconded by Alderman DeJaynes, to concur with
recommendation to authorize the execution of the Intergovernmental Agreement to establish and
operate the Illinois Quad Cities Communications Center. Upon roll call the following voted in
favor: Mulcahey, DeJaynes, Cheffer, Rico and Almblade. Motion carried.
Discussion on Housing Chickens in East Moline (Mr. Girdler, City
Please find attached a section of the Silvis Code of Ordinances relating the permitting and housing
of chickens. We are not promoting the idea of permitting within the City Limits but the remainder
of the regulations would work with some minor tweaks.
Please review the attached and we can discuss further at the Committee of the Whole meeting on
Ordinance reflecting the Silvis regulations less the permitting sections.
Mr. Girdler provided the City Council with a copy of the City of Silvis, Chicken Ordinance for
addition discussion and review. Mr. Girdler, recommends that we draft an ordinance similar to the
one that the City of Silvis has allowing chickens in the city. If approved, it would allow for up to 6
hens in an enclosed coop on residential lots only. Coops must be at least 10 feet from the property
line and 25 feet from a residential dwelling. No person shall keep chickens on a vacant or
uninhabited tract of land. Roosters would not be allowed, and it would be illegal to slaughter
chickens in city limits.
Alderman Almblade stated that because of the smell, he would recommend the chickens be pushed
back to 50 feet. Alderman Mulcahey suggested that residents who already have more than 6 hens
be grandfathered in under the new ordinance, until they eventually get down to the allotted number.
Mr. Girdler recommended that permits not be required of chicken owners, as the city does not
have enough staff to issue permits and enforce them, noting that it would have to be done on the
honor system. Mayor Freeman stated that he thinks whoever already has chickens should come
forward, and let the city know.
No action taken this item was for discussion only.
A motion was made by Alderman DeJaynes, seconded by Alderman Almblade, to adjourn the
Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Mulcahey,
DeJaynes, Cheffer, Rico, and Almblade. Motion carried. 7:45p.m.