City of Silvis Committee of the Whole met June 6.
Here is the minutes provided by the Committee:
16) Call Committee of the Whole to Order & Roll Call
Mayor Matt Carter called the 6 June 2017 Silvis City Council Committee of the Whole Meeting to order at 6:45 pm and asked City Clerk Jim Nelson to call the Roll.
Roll Call
Members present: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Members absent: Todd Malmstrom
18) Agenda items for discussion:
A) Parks Building & Grounds
Item 1) Emergency Repairs for HVAC in City Hall
Discussion:
Alderman Tony Trulson discussed the need for emergency repairs required for HVAC system at City Hall at a cost of $1955.50
Motion:
Alderman Tony Trulson made a Motion to place emergency repairs of HVAC system at City Hall by Bornhoeft at a cost of $1,955.50 on the 20 June 2017 agenda for approval.
Motion was seconded by Alderwoman Hall.
Vote:
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
Item 2) Security Cameras for City Hall
Alderman Tony Trulson discussed the need to add 3 security cameras to be installed by Global Wireless in City Hall at cost of $1,125.00
18) Agenda items for discussion:
A) Parks Building & Grounds
Item 2) Security Cameras for City Hall (continued)
Motion:
Alderman Tony Trulson made a motion to place adding 3 security cameras to be installed by Global Wireless in City Hall at a cost of $1,125.00 on the 20 June 2017 agenda for approval.
Motion was seconded by Alderman Larry York.
Vote:
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
B) Public Works
Item 1) Storm Sewer Repair 8th Street
Discussion:
Alderman Larry York discussed storm sewer repairs needed at the end of the 600 block of 8th Street due to disconnect of a drainage pipe.
Motion:
Alderman Larry York made a motion to place repairs at the 600 block of 8th Street at a cost of $9,932.00 on the 20 June 2017 agenda for approval.
Motion was seconded by Alderman Rick Lohse.
Vote:
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
Item 2) Storm Sewer between 12th and 14th Street
Discussion:
Alderman Larry York discussed drainage repairs needed for storm drainage area between 12th Street and 14th Street in the 700 block. The recommendation from the contractor is for 540 feet of 12” permeable pipe at a cost not to exceed $15,000. Alderman Rick Lohse told everyone that they did a study last year and the estimate for repairs came back at over $300,000 to put a permanent pipe in and run it another way. Mr. Grafton got another opinion and this is the fix that was come up with.
Motion:
Alderman Larry York made a motion to place repairs to drainage required in the 700 block of 12th to 14th streets with 540’ of 12” permeable pipe at a cost not to exceed $15,000 on the 20 June 2017 agenda for approval. Motion was seconded by Alderman Rick Lohse.
Vote:
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
18) Agenda items for discussion:
B) Public Works (continued)
Item 3) Partial relief for water bill
Discussion:
Alderman Larry York discussed the recommendation to give partial relief of a water bill in the amount of $514.15. Alderman York noted that this is an overcharge and the resident does not owe that money. This is just establishing a trail as we zero out the balance.
Motion:
Alderman Larry York made a motion to place relief of $514.15 for a water bill on the 20 June 2017 agenda for approval. Motion was seconded by Alderman Rick Lohse.
Vote:
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
Item 4) Traffic signal upgrade at 9th Street and 1st Avenue
Discussion:
Alderman Larry York discussed repairs needed at the 9th Street and 1st Avenue Traffic signal crosswalk signals at a cost of $6,799.00. Alderman York noted that the damage has been caused by truck drivers cutting the corner too sharp and the repairs will take that into consideration.
Motion:
Alderman Larry York made motion to place repairs needed for the Traffic signal at 9th Street and 1st Avenue crosswalk signals at a cost of $6,799.00 on the 20 June 2017 agenda for approval.
Motion was seconded by Alderman Rick Lohse.
Vote:
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
C) Public Service
Item 1) Dues to Quad Cities Hispanic Chamber of Commerce
Discussion:
Alderwoman Caryn Unsicker discussed the annual dues to Quad Cities Hispanic Chamber of Commerce at a cost of $750. Alderwoman Unsicker reminded Council that one of the undertakings of the QCHCC right now is they are working to have a Hero Street USA commemorative stamp issued by the US Postal Service. Alderwoman Unsicker noted that we have had a good partnership with this group.
Motion:
Alderwoman Caryn Unsicker made a motion to place annual dues to Quad Cities Hispanic Chamber of Commerce at a cost of $750 on the 20 June 2017 agenda for approval.
Motion was seconded by Alderwoman Kathy Hall.
Vote:
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
18) Agenda items for discussion: (continued)
D) Public Safety
Item 1) Purchase 3 Tasers for Police Department
Discussion:
Alderwoman Caryn Unsicker discussed the need to purchase 3 Tasers at a cost not to exceed $5,000. Alderwoman Unsicker noted that the reason we are replacing these Tasers is they are outdated.
Motion:
Alderwoman Caryn Unsicker made a motion to place purchase of 3 Tasers at a cost not to exceed $5,000 on the 20 June 2017 agenda for approval.
Motion was seconded by Alderwoman Kathy Hall.
Vote:
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
Item 2) Intergovernmental Agreement to establish and operate PSAP
Alderwoman Caryn Unsicker discussed entering into an intergovernmental agreement to establish and operate the Illinois Quad Cities Communication Center between and among the City of Moline, City of East Moline, the Village of Milan, and the City of Silvis. Alderwoman Unsicker explained that we have had meetings about this is the past and this will be the best option for us. Alderwoman Unsicker noted that this option will give the City 1/4th of the say of what happens on the board. The fee is going to be 10% of the costs. Alderwoman Kathy Hall asked if they are doing the hiring now. Police Chief Mark VanKlaveren noted that they are going to hire the director now and once that person is in place they will start having open meetings with AFSCME and start the negotiating process. Then they will start hiring the dispatchers that are in place. The name will be QCOM911. Alderman Rick Lohse asked if there was any type of timeline. Chief VanKlaveren said they were shooting for the first quarter of next year. Alderman Lohse asked about the costs. Chief VanKlaveren said there has been some discussion of the costs but he would have to defer the questions to others because he was not sure. Chief said that the only thing he knows for sure is that our cost will be 10% of the total cost. The basic premise is to get the dispatchers we have now over to the new PSAP. There will be some initial startup costs. The advantage that we have is we have a say at the table. I and Jim Graton will share seats on the board so we can at least help control what happens to our dispatchers. The other option is to go to Rock Island and the rough estimate there was over a $100,000 per year with no say in what will happen to our employees. Alderman Lohse said he read in the newspaper that Moline and East Moline have already given money. Alderman Lohse asked if we were going to be responsible to make an initial payment. Chief VanKlaveren said yes, Moline and East Moline are way ahead of us because we have not signed the Intergovernmental Agreement yet, they also have this in their FOP and AFSCME contracts. The other communities have planned for it and they have a little kitty set up. Alderman Lohse asked if when we take this to the Regular Meeting on the 20th we will have to make a financial commitment. Clerk Jim Nelson noted that the only thing we have before us tonight is to place the IGA for the QCOM911 on the 20 June 2017 Agenda for the Mayor and City Clerk to sign. Mr. Jim Grafton said that what we know now is once the Director is hired we would be on the hook for this fiscal year up to $19,000 and that is what our 10% fee will be. Mr. Grafton said at this time that would be our maximum exposure for the rest of this fiscal year. Alderwoman Hall then asked if we will wait until FY 2018-2019 to budget for this accordingly. Chief VanKlaveren said that was the plan. Alderman Rick Lohse said he heard figures anywhere from $2M to $20M. Chief VanKlaveren said they are doing a study right now that will show call load and how many dispatchers for shift. Once the IGA is signed and turned in on June 21 they will start negotiating with AFSCME to find out what the wage and benefit package will be.
Motion:
Alderwoman Caryn Unsicker made a motion to place Ordinance 2017-22 an ordinance approving and authorizing the City of Silvis to enter into an intergovernmental agreement to establish and operate the Illinois Quad Cities Communication Center between and among the City of Moline, City of East Moline, the Village of Milan, and the City of Silvis on the 20 June 2017 agenda for approval. Motion was seconded by Alderwoman Kathy Hall.
Vote:
Members voting aye: Tony Trulson, Larry York, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Member Voting Nay: Ian Pavelonis
Motion carried 6 ayes 1 nays 1 absent
E) Negotiations, Personnel & Employee Insurance
Item 1) Ancillary Insurance
Discussion:
Alderman Bob Rockwell discussed FY 2017-2018 ancillary Insurance
Motion:
Alderman Bob Rockwell made a motion to place Ancillary Insurance on the 20 June 2017 agenda for approval. Motion was seconded by Alderman Larry York.
F) Finance
Item 1) Letter of engagement to Refinance 2008 Bond
Discussion:
Alderman Rick Lohse discussed Ordinance 2017-19 an ordinance allowing the Mayor to sign a letter of engagement with ICE Miller & Bernardi Securities in order to refinance the 2008 Bond.
Motion:
Alderman Rick Lohse made a motion to place Ordinance 2017-19 an ordinance allowing the Mayor to sign a letter of engagement with ICE Miller & Bernardi Securities in order to refinance the 2008 Bond on the 20 June 2017 agenda for approval.
Motion was seconded by Alderman Larry York.
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
18) Agenda items for discussion:
F) Finance (continued)
Item 2) Letter of engagement for engaging the Economic Development Group, LTD. as our Registered Municipal Advisor.
Discussion:
Alderman Rick Lohse discussed Ordinance 2017-20 an ordinance approving a letter of engagement for engaging a registered municipal advisor by and between the City of Silvis and the Economic Development Group, LTD. Alderman Lohse noted that the Economic Development Group represents us in all of our TIF agreements. Clerk Jim Nelson noted that the original Ordinance declared that we were using Economic Development Group, LTD as a registered municipal advisor when needed as required by legislation. Now that we are actually going to execute a bond we will need their services for this bond, and this ordinance allows for EDG to get their fee.
Motion:
Alderman Rick Lohse made a motion to place Ordinance 2017-20 an ordinance approving a letter of engagement for engaging a Registered Municipal Advisor by and between the City of Silvis and the Economic Development Group, LTD on the 20 June 2017 agenda for approval. Motion was seconded by Alderwoman Kathy Hall.
Vote:
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
Item 3) Ordinance 2017-21 authorizing Series 2017 (alternative revenues source) Bond
Discussion:
Alderman Rick Lohse discussed Ordinance 2017-21 an ordinance providing for the issuance of Series 2017 Bonds. Jim Grafton explained that this is all part of the process required to refinance the 2008 bond. There are several fees involved in for Counsel Disclosure, depository trust and this is all part of that process. Mr. Grafton said at the end of the day we are going to save $72,000. Mayor Matt Carter said the bond Counsel has a figure that they know what they will sell the bond for and if they can’t get that they will not sell.
Motion:
Alderman Rick Lohse made a motion to place an ordinance providing for the issuance of General Obligation Refunding Bonds (Alternate Revenue Source), Series 2017 of the City of Silvis, Rock Island County, Illinois, in the aggregate principal amount not to exceed $1,600,000 for the purpose of refunding all or a portion of the City’s outstanding bonds and paying for the costs of issuance of such bonds and for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds on the 20 June 2017 agenda for approval.
Motion was seconded by Alderman Larry York.
Vote:
Members voting aye: Tony Trulson, Larry York, Ian Pavelonis, Kathy Hall, Caryn Unsicker, Bob Rockwell, Rick Lohse.
Motion carried 7 ayes 0 nays 1 absent
19) City Staff Reports:
A) Fire Department:
Chief David Leibovitz noted that during the month that he had one firefighter resign and they have added two firefighters. All firefighters are currently selling raffle tickets.
B) Inspections:
Building Inspector Tom Lupinski reported that there is good progress on the M3 Development and they have pulled permits for 5 more buildings which will be 10 more units. Inspector Lupinski reported that the 42 unit building at Deer Valley they are pouring the last of the approach and they are hoping to have people in there within the next two weeks. Mayor Carter announced that M3 has pulled the permit for the 8,000 sq. ft. commercial unit along Avenue of the Cities.
C) Police Department:
Police Chief Mark VanKlaveren reported on getting the interviews and training for the new Police Officers. I had Brad VanHouttee inform me he would retire June 20th. Obviously we were going to hire one officer and now we will have to hire two. This is bad timing the Illinois State Police Training Institute in Champaign is moving to Decatur Illinois and Decatur is not progressing along as quickly as needed and will not be open by the end of the year. Right now the academies are full with waiting lists. There is one at the College of DuPage the education amount is the same we get reimbursed 50-60% the problem in DuPage is they do not have room and board. I have talked to some States Attorneys about forfeiture money for room and board.
D) Public Works/Parks:
Mr. Jim Grafton reported that the pickle ball courts and tennis courts have been repainted. Mr. Grafton also said that he hoped that he would have 4 bids for the HVAC in City Hall. Mr. Grafton also informed Council that they would be pouring the concrete pad for the new 30X50 shelter at Schadt Park. Mr. Grafton said the Playground & Rec Board wants us to get bids to put a hard surface at Gauley Field ¼ mile track
20) Comments from the Alderpersons:
Alderman Tony Trulson called a meeting for Parks, Building & Grounds to be held on Wednesday 14 June 2017 at 5:30pm to discuss designating Gauley Field a Park, the Moonlight Parade and an outdoor event at Chiefs. Alderman Larry York thanked everyone that participated in the Hero 22) Adjournment
Street Memorial Park Memorial Day Celebration. Alderman York praised the Parks employees for the good job preparing the Hero Street Memorial Park and helping out at the Memorial on Saturday. Alderman York also thanked the Police and Fire Department. Alderwoman Kathy Hall mentioned that today is the 73rd Anniversary of D-Day and she asked everyone to remember all who sacrificed their lives for our freedom.
Alderman Bob Rockwell called a Negotiations, Personnel and Employee Insurance on Wednesday 6/14/2017 at 5:15pm to approve hiring a Police Officer.
21) Closed Session: None
22) Adjournment
Mayor Matt Carter a sked for a motion to adjourn from the 6 June 2017 Committee of the Whole meeting of the Silvis City Council.
22) Adjournment
Motion:
Alderwoman Caryn Unsicker made a motion to adjourn from the 6 June 2017 Silvis City Council Committee of the Whole meeting.
Motion was seconded by Alderman Rick Lohse.
Motion carried via voice vote:
The 6 June 2017 Committee of the Whole meeting of the Silvis City Council adjourned at 7:22 pm
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