Moline City Council will meet July 18.
Here is the agenda provided by the Council:
Call to Order
Pledge of Allegiance
Invocation – Alderman Turner
Roll Call
Consent Agenda:
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes & Appointments Made:
Special Council meeting minutes of July 11, 2017, Committee-of-the-Whole and Council meeting minutes of July 11, 2017, June Financial Report, and 2016 Police Annual Report.
Second Reading Ordinances
1. Council Bill/General Ordinance 3009-2017
An Ordinance amending Chapter 20, “Motor Vehicles And Traffic,” of the Moline Code of Ordinances, Appendix 10 thereof, “Parking Prohibited At Any Time,” by including 50th Street Court, 75 feet from the back of curb to the first drive way on the east side, north of 48th Avenue.
Explanation: Traffic Committee reviewed request and recommends approval.
Fiscal Impact: n/a
Public Notice/Recording: n/a
Resolutions:
2. Council Bill/Resolution 1117-2017
A Resolution authorizing the Mayor and City Clerk to adopt the City of Moline Community Development Block Grant Program Policies and Procedures Manual Amendments to Section III(A), “Introduction;” Section III, “Community Housing Services;” and Section VI(B), “Client Documentation by Subrecipient.”
Explanation: On June 21, 2017, the Citizens Advisory Council on Urban Policy approved three key amendments to the current Manual with a recommendation to City Council for approval. These amendments are necessary to continue to adhere to the established regulatory policies as outlined in Title 1 of the Housing and Community Development Act of 1974 as amended. Additional documentation attached.
Fiscal Impact: n/a
Public Notice/Recording: n/a
3. Council Bill/Resolution 1118-2017
A Resolution authorizing the Utilities General Manager to approve Change Order #7 with Williams Brothers Construction, Inc., for the North Slope Wastewater Treatment Plant Improvements Project, in the amount of -$28,471.77.
Explanation: Change Order #7 consists of eight individual changes to the North Slope Wastewater Treatment Plant Improvements Project and largely revolves around completion of drilled shaft work. Said change order reflects adjustments to meet field conditions encountered during construction or enhancements to the efficiency, functionality, or longevity of the completed project that are summarized in the attached documentation. Change Order #7 decreases the current contract amount of $38,033,557.00 to $38,005,085.23. Additional documentation attached.
Fiscal Impact: Funds are budgeted in account #320-1838-433.08-06.
Total Beginning Project Contingency $3,039,960.00
Change Order #1 $156,665.00
Change Order #2 $279,352.00
Change Order #3 $234,850.00
Change Order #4 $27,506.00
Change Order #5
Change Order #6
Change Order #7
$132,569.00
$120,615.00
-$28,471.77
Total Change Orders to Date $923,085.23
Current Contingency Balance $2,116,874.77
IEPA Project Contingency Only $1,112,460.00
Total Change Orders to Date $923,085.23
Current IEPA Contingency Balance $189,374.77
Public Notice/Recording: n/a
4. Council Bill/Resolution 1119-2017
A Resolution authorizing the Fleet Manager to execute a Business Vehicle Lease with Green Chevrolet for covert police vehicles.
Explanation: Fleet Services provides covert vehicles to the Police Department for undercover operations. The current lease with Courtesy Car City has expired, and it notified staff that it does not want to renew due to the program not being cost effective. The price per month previously was $465. Green Chevrolet provides this service to the Metropolitan Enforcement Group for $500 per month and agrees to enter into a lease to supply two (2) vehicles to the undercover operations of the Police Department at those same terms. Said lease covers the specialized needs of covert operations at a lower cost than the historical cost of purchasing used units. Additional documentation attached.
Fiscal Impact: $11,160 is budgeted in 448-0867-437.04-15
Public Notice/Recording: n/a
5. Council Bill/Resolution 1120-2017
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Centennial Contractors for Project #1270, 2017 Alley Reconstruction, in the amount of $113,550.00.
Explanation: Bids were opened and publicly read on June 27, 2017, for Project #1270 with the following results:
$113,550.00 Centennial Contractors
$123,240.00 Walter D. Laud
$129,304.00 Valley Construction
$138,976.76 Emery Construction
$149,497.57 Quality Construction
Project #1270 includes the alley north of 4th Avenue between 41st and 43rd Avenues. Centennial Contractors submitted the lowest responsible and responsive bid. Additional documentation attached.
Fiscal Impact: Funds are budgeted and available as follows:
Account; Budgeted; As-Bid;
Utility Tax; $75,000.00; $113,550.00; 510-9957-438.08-23
Water; ; ;310-1716-434.08-45
WPC; ; ;320-1840-433.08-30
Storm; ; ;330-1971-433.08-35
;$75,000.00; $113,550.00;
Public Notice/Recording: n/a
6. Council Bill/Resolution 1121-2017
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Civil Constructors, Inc., for Project #1274, 16th Street Viaduct Pier Repairs and 52nd Avenue Bridge Deck Replacement.
Explanation: Bids were opened and publicly read on June 30, 2017, for Project #1274 with the following results:
$884,802.02 Civil Constructors, Inc.
$924,282.00 General Constructors, Inc.
$1,027,786.75 Brandt Construction
Civil Constructors, Inc., submitted the lowest responsible and responsive bid. Additional documentation attached.
Fiscal Impact: Funds are budgeted and available as follows:
Account; Budgeted; As-Bid;
Utility Tax; $860,000.00; $884,802.02; 510-9957-438.08-20
Water; ; ;310-1716-434.08-45
WPC; ; ;320-1840-433.08-30
Storm; ; ;330-1971-433.08-35
;$860,000.00; $884,802.02
Public Notice/Recording: n/a
7. Council Bill/Resolution 1122-2017
A Resolution authorizing the Mayor and City Clerk to accept a proposal from the executive search consultant, GovHR USA, Northbrook, Illinois, to begin a search for candidates for the positions of Police Chief and Fire Chief for the City of Moline.
Explanation: Police Chief/Public Safety Director Kim R. Hankins submitted his resignation effective July 14, 2017. The City of Moline has a satisfactory relationship with GovHR USA, having utilized their services for the 2016-2017 City Administrator recruitment and for several past successful recruitments when the same company was called The PAR Group. Additional documentation attached.
Fiscal Impact: Funding available in the General Fund
Public Notice/Recording: n/a
Omnibus Vote
Non - Consent Agenda
First Reading Ordinances
8. Council Bill/General Ordinance 3010-2017
An Ordinance amending Chapter 20, “Motor Vehicles And Traffic,” of the Moline Code of Ordinances, Section 20-5124, “Unauthorized Persons Using Persons With Disabilities Parking Spaces; A Violation,” Appendix 24, “Persons With Disabilities Parking Spaces,” by repealing one on-street stall at 403 43rd Street and by adding two on-street stalls at 403 43rd Street.
Explanation: Traffic Committee reviewed request and recommends approval.
Fiscal Impact: n/a
Public Notice/Recording: n/a
9. Council Bill/General Ordinance 3011-2017
An Ordinance amending Chapter 20, “Motor Vehicles And Traffic,” of the Moline Code of Ordinances, Section 20-5124, “Unauthorized Persons Using Persons With Disabilities Parking Spaces; A Violation,” Appendix 24, “Persons With Disabilities Parking Spaces,” by including two on-street stalls at 1727 18th Avenue.
Explanation: Traffic Committee reviewed request and recommends approval.
Fiscal Impact: n/a
Public Notice/Recording: n/a
10. Council Bill/General Ordinance 3012-2017
An Ordinance amending Chapter 20, “Motor Vehicles And Traffic,” of the Moline Code of Ordinances, Appendix 10 thereof, “Parking Prohibited At Any Time,” by including two onstreet parking stalls in front of Top Ten Nails and Hair Salon at 826 18th Avenue.
Explanation: Traffic Committee reviewed request and recommends approval.
Fiscal Impact: n/a
Public Notice/Recording: n/a
11. Council Bill/Special Ordinance 4027-2017
A Special Ordinance granting a permanent waiver and payment in-lieu of construction of sidewalks pursuant to Section 35-2211 of the Moline Code of Ordinances for the property located at 3710 39th Avenue Drive.
Explanation: Eric Abeln, representing Panda Express, has applied for a permanent waiver and payment of $23,000 in lieu of constructing sidewalks at 3710 39th Avenue Drive. Staff has reviewed and supports a permanent waiver for the 40th Avenue frontage, because the overpass bridge was not designed nor constructed for pedestrians on that side, will never include a sidewalk, and pedestrians cannot safely cross 40th Avenue at this location to access the multi-use trail. However, staff recommends a sidewalk be installed along 39th Avenue Drive to connect to the Tires Plus property. Additionally, the Engineering Department suggests there would be a benefit to extending a sidewalk northward along the private access road (shared driveway) to connect to 7-Eleven. Staff is not aware of any prior sidewalk variances at this location. Any permanent waiver granted and payment to the City would be based on the City Engineer's estimated cost of construction and may vary from the amount listed by the applicant. The staff recommendation is to partially approve the request for permanent waiver and payment for the 40th Avenue frontage. Additional documentation attached.
Fiscal Impact: $8,500 deposited into Sidewalk Program Revenue in Capital Improvement Fund
Public Notice/Recording: n/a
12. Council Bill/Special Ordinance 4028-2017
A Special Ordinance granting a temporary modification to delay installation of a public sidewalk pursuant to Section 35-2211 of the Moline Code of Ordinances for the property located at 3445 19th Avenue.
Explanation: Jim and Becky Hasselbusch recently constructed a home on a vacant lot at 3445 19th Avenue and have applied for a temporary modification to delay installation of a public sidewalk due to lack of adjoining sidewalks. 19th Avenue is not scheduled for reconstruction in the next five years, has curb and gutter, no ditches or topographic restraints, and sufficient right-of-way for a sidewalk. The nearest existing sidewalk is three lots to the east at the 35th Street intersection with 19th Avenue. Staff found no prior sidewalk variances granted for this area. Additional documentation attached.
Fiscal Impact: n/a
Public Notice/Recording: n/a
Miscellaneous Business (if necessary)
Public Comment:
Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary):
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4127
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