Village of Hampton Board of Trustees met July 31.
Village of Hampton Board of Trustees met July 31.
Here is the minutes provided by the Board:
Members present: President Richard Vershaw, Trustee Kevin Hamilton, Trustee Mickey Van Dieren, Trustee Elise Goodman, Trustee Steffanie Adams, Treasurer Christine Lage, Attorney Graham Lee, Clerk Michelle Bergeson, Administrator Toalson
Members absent: Trustee Jeff Heintz, Trustee Matt King, Chief of Police Terry Engle, Fire/Rescue Chief Dave Johnson, Public Works Supervisor Scott McKay
Others present: Wesley Nutt, Sharon DeBo, Michelle DeCap, Matt DeCap and Ryan Olsen.
President Vershaw called the meeting to order at 7:01 PM. Clerk Bergeson called the roll noting a quorum present and the Pledge of Allegiance was recited.
Approval of the Minutes of the Regular Meeting of July 10, 2017: Motion by Trustee Hamilton second by Trustee Adams to approve the minutes as presented. Roll call vote as follows: Hamilton, Adams, Van Dieren and Goodman: "Aye". Absent: Heintz and King. Motion carried.
Approval of the Minutes of the Meeting of July 18, 2017: Motion by Trustee Adams second by Trustee Hamilton to approve the minutes as presented. Roll call vote as follows: Adams, Hamilton, Van Dieren and Goodman: "Aye". Absent: Heintz and King. Motion Carried.
Approval and Authorization for Payment of Bills: Motion by Trustee Hamilton, second by Trustee VanDieren to approve the bills as presented. Roll call vote as follows: Hamilton, Van Dieren, Adams and Goodman: 'Aye". Absent: Heintz and King. Motion Carried.
Consideration and Approval of the MidAmerican Energy Company LED Streetlight Agreement: Motion made by Trustee Hamilton to go with Option #1 of the Agreement which is: Standard Conversion - The Customer agrees to allow MEC (at no cost to the Customer) to begin converting existing MEC-owned HPS and other Non-LED Street lights with a comparable LED street light fixture by project areas as planned by MEC and at MEC's discretion and pace. Motion by Trustee Hamilton, second by Trustee Adams to approve and accept the Agreement. Roll call vote as follows: Hamilton, Van Dieren, Adams and Goodman: "Aye". Absent: Heintz and King. Motion carried.
Consideration and Approval of Ordinance #807 An Ordinance Amending Title Four, Community Protection", Article 4 Nuisances', Section 4.4.2: Plant and Weed: Motion by Trustee Hamilton to approve the Ordinance that changes the publishing of the weed violations in the paper, second by Trustee Adams to approve the Ordinance. Roll call vote as follows: Hamilton, Adams, Van Dieren and Goodman: "Aye". Absent: Heintz and King. Motion carried.
Discussion, Consideration and Approval for repairs to the storm drain pipe along 9" Street issue: The representatives from Phoenix were here to give an approximate cost of the repairs at this point it is approximately $60,000 that needs to be borrowed from TIF. However, that is an estimate and Phoenix will be getting back with President Vershaw with a solid number. Motion by Trustee Van Dieren to fix the issues to the storm drain pipe along 9 Street, second by Trustee Hamilton. Roll call vote as follows: Van Dieren, Hamilton, Adams and Goodman: 'Aye". Absent: Heintz and King. Motion Carried.
Consideration and Approval of Resolution 17-03 A Resolution Borrowing Funds for the Tax Increment Financing Fund for Corporate Purposes: Motion by Trustee Hamilton to table the matter until the Village has a solid number for the costs of the repairs to the sink hole and infrastructure, second by Trustee Goodman to table the matter. Roll call vote as follows: Hamilton, Goodman, VanDieren and Adams: "Aye". Absent: Heintz and King. Motion carried.
a. Streets and Alleys: Trustee Heintz was not present, however, it was noted that Brandt Construction had begun working on the 3" and 4" Avenue project.
b. Public Safety: No Report
1. Police Chief Report: Chief Engle was not present. President Vershaw read the letter from the Village of Rapid City commending our Police Department.
2. Fire Rescue Chief Report: Chief Johnson was not present. President Vershaw stated that a former firefighter for the Village of Hampton, Fireman Holman was involved in a fatal accident.
c. Public Works:
1. Supervisor Report: There is a home within the Village that has its own pump house. In the past there has been issues with debris (i.e. toys, cigarette butts and miscellaneous household products) being flushed and causing the pump to lock and the Village has had to replace this. Since this pump only services this particular home, the Village previously sent a certified letter to the home owner Stating that anything that would be negligent on the home owner (i.e. toys, cigarette butts being flushed) would be repaired at the expense to the home owner. There was an issue and our public works department fixed it and sent the pump for repair once the item that was lodged in the pump is identifiable, the Village will determine if it is the home owner.
d. Administration, Insurance and Code Enforcement: No Report
1. Village Clerk: No Report.
e. Parks & Recreation: Trustee Goodman asked about possibly getting the Hampton Days schedule in the paper.
f. Finance: Trustee Adams would like to discuss at the next regular board meeting Creating an Economic Development Group.
Village Attorney Report: No report.
President's Report and Comments: President Vershaw had talked with President Meyer from Rapid City regarding the Police Contract and President Meyer was going to get back to us, however, he would like us to take a 0% increase the first 2 years of the contract and 1% the final year.
Acknowledgement of Visitors Who Desire to Address the Board: Sharon DeBo asked if anyone had heard from the cell tower company, no one had.
Closed Session: it was motioned by President Vershaw to adjourn into Closed Session
to discuss litigation, personnel and employee performance. Motion by Trustee Adams
Second by Trustee Goodman to adjourn into closed session. Roll call vote as follows: Adams, Goodman, Hamilton and Van Dieren: "Aye". Absent: Heintz and King. Motion carried. The meeting adjourned to closed session 7:37 PM.
Meeting returned from Closed Session 8:14: Motion by Trustee Adams second by Trustee Hamilton to adjourn. Roll Call vote as follows: Adams, Hamilton, Van Dieren and Goodman: "Aye". Absent: Heintz and King. Motion carried.
There being no further business the meeting was adjourned at 8:14 PM.