Rock Island Today

City of Moline Committee of the Whole met June 5.

Here is the agenda provided by the Committee:

Proclamation:

A Proclamation from the John Deere Foundation to declare June 17-23, 2018, as “Bonus Fund Giving Week.”

Questions on the Agenda

Agenda Items:

1. 2018 CDBG Recommendations (K.J. Whitley, Community Development Program Manager)

2. Code Text Amendment I-1 (Shawn Christ, Land Development Manager)

3. Code Text Amendment Sidewalks (Scott Hinton, City Engineer)

4. IDOR 2018 Updated Agreement (Kathy Carr, Finance Director)

5. FY2017 Comprehensive Annual Financial Report (Kathy Carr, Finance Director)

6. Other

Informational:

Floreciente Neighborhood Infrastructure/CDBG Funds. (K.J. Whitley, Community Development Project Manager)

Community Development Corporation Follow up presentation on the with information about the Planning & Development Department, Community Development Corporation, Renew Moline, Moline Centre Main Street, Plan Commission, Historic Preservation Commission, Quad City Chamber, Quad City First, Hispanic Chamber, Global Communities and others who provide benefit to the Economic and Community Development in Moline. (Ray Forsythe, Planning & Development Director)

Public Comment:

Members of the Public are permitted to speak after coming to the podium and stating their names.

Explanation:

1.A Resolution Authorizing the Mayor to make application, to enter into an agreement, and to execute all necessary assurances and certifications to the U.S. Department of Housing and Urban Development for Community Development Block Grant entitlement funding under the Housing and Community Development Act of 1974, as amended, of certain projects and programs for fiscal year 2018; and approving projects & program recommendations of the Citizens Advisory Council on Urban Policy for the use of 2018 Community Development Block Grant funds and the 2018 Annual Action Plan, which contains said projects and programs; and authorizing the Mayor to implement those approved projects and programs upon the approval of the City of Moline 2018 Annual Action Plan by the U.S. Department of Housing and Urban Development and to exercise any and all powers required to obtain such funding and to implement those approved projects. (K.J. Whitley, Community Development Program Manager)

Explanation: The City of Moline is a Community Development Block Grant entitlement community with national objectives of the Community Development Programs. A proposed statement of community development objectives and projected use of funds has been advertised and are consistent with the national objectives of the Housing and Community Development Act of 1974. Citizens Advisory Council on Urban Policy also met on June 4, 2018, and recommends approval of the 2018 Annual Action Plan. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: $764,935 in Federal funds

Public Notice/Recording: n/a

Goals Impacted: A Great Place to Live

2. A General Ordinance amending Chapter 35 “Zoning And Land Development” of the Moline Code of Ordinances, Table 35-3408 “Principal Commercial Land Uses,” “Land Use Regulations.” (Shawn Christ, Land Development Manager)

Explanation: The Plan Commission reviewed a concept plan for a yoga studio at its May 9, 2018 meeting. The Plan Commission’s direction was a City initiated text amendment to allow indoor entertainment as a special use in the I-1 District. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: n/a

Public Notice/Recording: n/a

Goals Impacted: Financially Strong City; A Great Place to Live

3. A General Ordinance amending Chapter 35 “Zoning And Land Development” of the Moline Code of Ordinances, Article IV, Division 2 “Infrastructure And Public Improvement Standards,” Section 35-4218, “Sidewalks.” (Scott Hinton, City Engineer)

Explanation: Council Bill 3014-2018 was presented at COW on March 22, 2018, and for First Reading on April 10, 2018. At that time, it was determined that the Plan Commission needed to review this matter first, as it is a change to the zoning ordinance.

On May 23, 2018, the Plan Commission as part of the City Council’s request, reviewed the Zoning and Land Development Code and recommended to revise the minimum width and placement standards for public sidewalks in new development and infill locations. Considerations are included for the Illinois Accessibility Code, public and private streets, right-of-way width, topography, and installation cost. Additional documentation attached. (A motion to remove this item from the table is needed before discussion.)

Staff Recommendation: Approval

Fiscal Impact: n/a

Public Notice/Recording: n/a

Goals Impacted: Financially Strong City; A Great Place to Live

4. A Resolution authorizing the Mayor and City Clerk to execute a Revenue Reciprocal Agreement on Exchange of Information between the City of Moline and the Illinois Department of Revenue. (Kathy Carr, Finance Director)

Explanation: Amending the current Reciprocal Agreement on Exchange of Information to change the name of the House Grant Compliance Analyst. The Agreement must be approved to allow the City to continue receiving confidential sales tax information by its authorized personnel from the Illinois Department of Revenue. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: n/a

Public Notice/Recording: The Finance Director with file with the Department of Revenue

Goals Impacted: Financially Strong City; Strong Local Economy

5. A Resolution accepting the Comprehensive Annual Financial Report prepared by Baker Tilly Virchow Krause, LLP for the Fiscal Year January 1, 2017 through December 31, 2017 for all municipal funds. (Kathy Carr, Finance Director)

Explanation: The Comprehensive Annual Financial Report for the City of Moline for the fiscal year ended December 31, 2017, is submitted for City Council acceptance. The primary objectives of a financial audit are: (1) to express an opinion on the fairness of the financial statements in conformity with generally accepted accounting principles; and (2) to determine whether the City has complied with applicable legal requirements in obtaining and expending public funds.

The audit for Fiscal Year 2017 was performed in accordance with generally accepted auditing standards by the accounting firm of Baker Tilly Virchow Krause, LLP. These standards are required to obtain reasonable assurances that the general purpose financial statements are free from material misstatements. The opinion given in the Report on the Independent Auditors states that the general purpose financial statements present fairly, in all material respects, the financial portion of the City of Moline at December 31, 2017, and the results of the City’s operations are in accordance with generally accepted accounting principles. The City of Moline has received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers’ Association for 24 consecutive years and will be submitting the 2017 report for award consideration. Copies of the CAFR will be made available to the public for reference at the Moline Library, Moline Finance Department, and via the City’s website.

Staff Recommendation: Approval

Fiscal Impact: n/a

Public Notice/Recording: File with various governmental agencies

Goals Impacted: Financially Strong City

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4814