City of Aledo Council met October 15.
City of Aledo Council met Oct. 15.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on October 15, 2018. MAYOR HAGLOCH called the meeting to order at 6:40 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, JAY DOHERTY, JIM HOLMES, and CHRIS KOPP. Mayor CHRISTOPHER HAGLOCH.
Also present were ERIN KNACKSTEDT, City Administrator, CHRIS SULLIVAN, Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Aledo Times Record and Rock Island Argus, and Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by ALD. Chausse.
Public Hearing – Safe Routes to School: MAYOR Hagloch opened the public hearing at 6:16 p.m.
ADMINISTRATOR Knackstedt reported the City of Aledo will be submitting an application for the Illinois Safe Routes to School Program – Cycle 2019. The SRTS was established as a stand-alone Federal-Aid program. The location of the improvement to be SE/SW 6th Street sidewalk from SE 5th Avenue to SW 8th Avenue with a total distance of 0.67 miles. Impacted schools include Apollo Elementary and Mercer County Intermediate Schools.
Total project cost listed in the amount of $212,329.00 with a requested SRTS amount $173,583.00. The local share listed within the application in the amount of $38,746.00. ADMINISTRATOR reported the public hearing was being held to present the project for repairs and reconstruction of what was deficient or non-compliant. Right-of-way purchase(s) would not be required and a construction easement to be sufficient.
If approved, the project will connect with the current multi-use path project connecting the east-side business district to the Aledo Cemetery and onto the impacted schools providing a continuous path from Wal-Mart to the Schools. Currently, 40 walkability checklists have been submitted with the application.
Public Comment: MAYOR Hagloch requested if there were any comments or questions from the general public in attendance. No comments or questions were raised.
MAYOR Hagloch noted there being no further questions or comments the public hearing to be closed at 6:20 p.m.
Appearances: No Report.
Communication & Correspondence: No Report.
Requests & Petitions: Special Event: Street Closure / Parade: Veterans of Foreign Wars, Mercer County Post 1571, Veterans Day Parade to be held on November 11, 2018, and to begin at 10:45 o’clock a.m.
Request a Waiver of Fee for the Mercer County Historical Society: Essley – Noble Museum, Mercer County Historical Society, has plans to build a 36’ x 60’ storage/display building on their lot at 1406 SE 2nd Avenue, Aledo, IL. MCHS requests the City waive the cost of building permit fee(s) that will cost between $400 and $500. The building is for display and storage of artifacts of which they do not currently have room for.
Public Works Activity Report:
Streets: budget work, mowing, storm drain cleaning, street sweeping, and assist cemetery division.
Water: JULIE’s; budget work, plant work, two (2) small water service leaks.
Gas: JULIE’s; inspections, and finals continue. Preparation for gas service install at the new library building, assist the water & cemetery divisions, and read meters.
Cemetery: Two (2) funerals occurred. Mowing, stone repair and jetting continues.
DPW: work consisted of City Hall Exterior final punch list checklist, Phase III final punch list, City Hall Interior Remodel review and coordination, PW garage floor drain review and coordination, budget work, and attended UGM meeting in Effingham, IL.
Aledo Police Department Activity Report: CHIEF Sullivan reported the annual Chili Cook-off is scheduled to be held on Friday, November 16, 2018 from 11:00 a.m. till 2:00 p.m. It will be hosted at the Aledo Fire Station. All Aledo elected officials and employees are invited and strongly encouraged to participate. All proceeds from the event will be used to support Shop with a Hero.
Drug Take Back Day will be held at the Aledo Police Department on the morning of Saturday, October 27, 2018. We will be accepting any and all medications that are unneeded, outdated, or left over. The take back event runs from 10:00 a.m. to 2:00 p.m.
Administration Report: ADMINISTRATOR Knackstedt reported budget sessions to be held on October 29th and October 30th in the City Council Chambers. ADMINISTRATOR and EDC hosted an Aledo Women’s roundtable at City Hall. The event was very well attended despite the tight turn around. Business owners an residents came to participate in discussions regarding the ball diamond grant, the Button Building, and economic development strategies.
ADMINISTRATOR met with a resident of College Lane to discuss the annexation process serval times over the last two (2) weeks.
The City received the insurance renewal rates after a significant delay in release from Blue Cross Blue Shield of Illinois. The new alternatives are considerably lower than other comparable plans.
The City’s safety committee met to review 2018 accident reports and procedures.
City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: MAYOR Hagloch highlighted a few of the topic discussions held at the women’s roundtable. Good ideas for economic development and a potential waste hauler contract were noted.
Committee Report: No Report.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag, ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN HOLMES to approve the meeting minutes of October 01, 2018 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Doherty, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN COOPER that the Invoice Listing, which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Doherty, Holmes, and Bertrand. NO: None. ABSTAIN: Kopp. Motion carried. 6 yeas, 0 nays, 1 abstention.
RESOLUTION NO. 36R, SERIES OF2018; APPROVING FUNDING FOR CITY OF ALEDO SAFE ROUTES TO SCHOOL GRANT APPLICATION:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN BERTRAND to approve Resolution No. 36R, Series of 2018; Approving funding for City of Aledo Safe Routes to School Grant Application. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Doherty, Holmes, Kopp, Bertrand, and Bewley. NO: None. Motion carried. 7 yeas, 0 nays.
A MOTION TO EXTEND A DEVELOPMENT SERVICES AGREEMENT WITH BLUESTEM ENERGY SOLUTIONS, INC.:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN BERTRAND to extend a development services agreement with Bluestem Energy Solutions Inc. for a period of four (4) additional months in order to determine if Aledo’s project will become more feasible through the addition of Viola and Monmouth. A Roll call vote was recorded as follows:
YES: Cooper, Doherty, Holmes, Kopp, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
A MOTION TO ACCEPT THE RESIGNATION OF POLICE OFFICER DELANE HOLMES & POLICE OFFICER JEFFREY WOOLDRIDGE:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to accept the resignations of Police Officer Delane Holmes and Police Officer Jeffrey Wooldridge as presented. A Roll call vote was recorded as follows:
YES: Doherty, Kopp, Bertrand, Bewley, Chausse, and Cooper. NO: None. ABSTAIN: Holmes. Motion carried. 6 yeas, 0 nays, 1 abstention.
SPECIAL EVENT: STREET CLOSURE / PARADE: VETERANS OF FOREIGN WARS, MERCER COUNTY POST 1571, VETERANS DAY PARADE TO BE HELD ON NOVEMBER 11, 2018, BEGINNING AT 10:45 O’CLOCK A.M.:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN BERTRAND to approve the special event request as presented. A Unanimous voice vote followed in agreement.
STANDING COMMITTEE REPORTS: A Tax Increment Financing (TIF) Committee meeting to be held on Monday, October 29, 2018 at 6:00 o’clock p.m. in the City Council Chambers.
A Public Property, Streets & Sidewalks Committee meeting to be held on Monday, October 29, 2018 at 6:15 o’clock p.m. in the City Council Chambers.
A Gas Committee meeting to be held on Monday, October 29, 2018 at 6:25 o’clock p.m. in the City Council Chambers.
OLD BUSINESS: Discussion on Annexation Petitions for Professional Services by Hutchison Engineering Inc.: ADMINISTRATOR Knackstedt reported the City recently raised the out-of-town rate for sewer and gas utility customers. In addition to raising the rate, the City offered to cover annexation costs to anyone who was interested. The City has received 22 petitions for annexation and approximately half are contiguous. City Staff has requested a quote from Hutchison Engineering Inc. for the cost of preparing plats of annexation.
ADMINISTRATOR reported the City chose not to proceed with the engineering of 2nd Street, which leaves $20,000 in the CIP that could be used to cover the expense for the plats in this fiscal year. Hutchison Engineering Inc. has agreed to have the work completed by December 31, 2018.
The proposal / agreement for engineering services to develop eight (8) annexation petitions / plats was listed in a not-to-exceed amount of $9,600.
Motion was made by ALD. CHAUSSE and seconded by ALD. BEWLEY to approve the engineering services by Hutchison Engineering Inc., 2015 West Glen Avenue, Suite 210, Peoria, IL., 61614, in an amount of Ninety-Six Hundred Dollars ($9,600.00). A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Bertrand, Bewley, Chausse, Cooper, and Doherty. NO: None. Motion carried. 7 yeas, 0 nays.
NEW BUSINESS: An Ordinance Restricting Parking of Vehicles and Motorcycles to Ten (10) Minutes for Parking Spaces located at 120 N. College Avenue, Aledo, IL: CITY CLERK Dale reported Laverdiere Construction Inc. is nearing completion of the project for Phase III Downtown Street & Sidewalk Replacement. Postings for 10-minute parking in-front of City Hall were posted 9/11/18. New hours posted are listed as 8:00 a.m. – 6:00 p.m. For City Hall, 10-minute parking has historically been posted for 8:00 a.m. – 4:00 p.m. The construction plans called for 8a-6p to be posted in its place.
City Staff requested direction to either send the item to the Ordinance & Police Committee for further review, or to direct the city attorney to prepare an ordinance establishing the updated 10-minute parking restrictions, or to post the signage back to the original hours.
The City Council provided a consensus to move the item to the Ordinance & Police Committee for further review at a later date.
Discussion Approving Contracts for Computer Hardware, Software and IT Support Services: CITY CLERK Dale reported the City has contracted with Platinum Information Services for the past six (6) years regarding IT services. The current contract is set to expire on December 31, 2018. A renewal proposal was submitted for the City Council to review. With the new agreement, the sixty (60) month support agreement would be approximately $1,647.00 per month and a lease payment of $361.31.
CITY CLERK reported the current server has been recommended for an upgrade as a typical life expectancy is around 5 years.
The City Council requested the item be forwarded to the Finance Committee for further review and to place the proposal items within the F/Y 2019 draft budget.
Motion was made BY ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to adjourn to closed session to discuss:
A. Collective Bargaining Section 2(c)(2) Open Meetings Act.
A Roll call vote was recorded as follows:
YEAS: Kopp, Bertrand, Bewley, Chausse, Cooper, Doherty, and Holmes. NO: None. Motion carried. 7 yeas, 0 nays. The meeting was recessed to closed session at 7:13 P.M.
RECONVENE IN OPEN SESSION:
Council reconvened in open session at 7:50 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, BEWLEY, CHAUSSE, COOPER, DOHERTY, HOLMES, and KOPP, MAYOR HAGLOCH, as well as, CITY ADMINISTRATOR KNACKSTEDT, CHIEF SULLIVAN, DPW BLASER, and CITY CLERK DALE.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN BERTRAND that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:50 P.M.