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Wednesday, November 20, 2019

City of Aledo City Council met September 16

By Rock Island Today Reports | Oct 14, 2019

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City of Aledo City Council met Sept. 16.

Here is the agenda provided by the council:

The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on September 16, 2019. MAYOR HAGLOCH called the meeting to order at 6:35 P.M. The roll was called, whereupon the following answered present:

Aldermen ILA BERTRAND, MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JIM HOLMES, CHRIS KOPP. Mayor CHRISTOPHER HAGLOCH. Alderman TERRY BEWLEY and LINDA SARABASA were excused.

Also present were JUSTIN BLASER, Director of Public Works & Utilities, and JOY COULTER, Deputy City Clerk.

An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Aledo Times Record & Rock Island Argus, and Jim Taylor, WRMJ.

COMMITTEE OF THE WHOLE

The meeting was opened in prayer by Pastor Daren Dietmeier.

Appearances: Tami Hevland was present to answer questions about the “Touch a Truck” event. It is a kick-off to their new Mother’s with Preschooler’s group the College Avenue Presbyterian Church has developed. This is event is open to all families with preschool age children.

Communication & Correspondence: No Report.

Requests & Petitions:

 Street Closure: Mercer County High School 2019 Homecoming Parade to be held October 3, 2019 beginning at 6:00 o’clock p.m.

 Street Closure: “Touch a Truck” event sponsored by College Avenue Presbyterian Church to be held at Aledo Fire Station on October 19th from 10:30 a.m. to 12:30 p.m. Request to close SE 2nd Ave from SE 2nd Street to Fire Station.

 Street Closure: “Truck or Treat” sponsored by Aledo United Methodist Church, 301 N College Avenue, Aledo, IL. To be held on October 31, 2019 between the hours of 5:00 p.m. & 7:00 p.m. – on NW 3rd Street between S College Avenue & NW 2nd Avenue.

Public Works Activity Report:

 Streets: Daily checks, task and work orders. Budget meeting; mowing is back to full swing, back to mowing the Park Districts Properties, and the W/S Division properties. Ran patch machine once each of the last two weeks; re-striped City Hall parking lot.

 Water: JULIE’s; finals. Replaced valve at the Water Treatment Plant.

 Gas: JULIE’s, daily checks, inspections and finals. Assisted the W/S Division with three sewer inspections, turn on & turn off work orders, and other related tasks; finished hand reads, repaired one minor gas leak; delivered shut off letters; budget meeting; VFW Generator meeting.

 Cemetery: Mowing and weed eating.

 DPW: Budget meetings with all Divisions; building inspections; Property/Finance Committee meeting; City Hall Interior Punch List; tree removal bid opening; Network at Noon; Illinois American Water meeting; attended an Illinois Residential Code plan review class in Elgin, IL on September 12 & 13; met with Rock River Electric and General Grind to review plans for the VFW Generator.

Aledo Police Department Activity Report: CHIEF reported Brookstone is holding its annual golf tournament on Saturday, September 28th. All of the funds raised will be donated to the “Shop with a Hero” program this year. The event starts with breakfast and sign-in from 6:00 a.m. to 8:00 a.m. Golfing begins at 9:00 a.m. at Hawthorne Ridge. We need teams, individual golfers to fill out teams, and hole sponsors. It is $60 per person to golf and $100 to sponsor a hole. Again, all of the proceeds will go the Shop with a Hero program this year.

Officer Troy Brock’s first day on the job will be September 16, 2019. He is a graduate of the Basic Police Academy and is a fully certified law enforcement officer. Having previously worked as a full time police officer, Brock should be able to complete this Department’s field training process in a relatively short period of time.

Lt. Nick Seefeld continues to recuperate. While there is no tentative date for his return in the Department, he continues to work through his physical therapy. He reports feeling a little stronger day-by-day.

Sgt. Adam Baker is recovering still from the knee surgery he underwent on Tuesday, August 20th. There were no complications. He has returned to work on a light-duty only basis. He anticipates being released to full duty during the week of September 16, 2019.

Officer Jackie Brown is scheduled to graduate from the Southwestern Illinois College Police Academy on Saturday, September 21, 2019 at 1:00 p.m. SWIC is located in Belleville, Illinois. He has scored above the class average on all of his tests, assignments, and activities to date.

The Department anticipates the new surveillance camera system will be online in the very near future. The system included a video and audio recording system for the interview room. This will allow the Department to comply with Illinois statutes requiring the recording of certain types of interviews and of interviews of juveniles suspected of committing particular types of crimes. There have been a number of issues related to the installation of the system resulting in some changes to the original purchase agreement. Those will be discussed in detail once we receive an updated invoice and the work is substantially completed.

The “9/11 Ride” stopped at the Aledo Police Department’s Police Memorial again this year. The “9/11 Ride” is held every year to honor the police officers and firefighters killed in the World Trade Center terror attack. The participants in the ride also serve as a moving memorial to all officers and firefighters killed in the line of duty. I spoke briefly to the group before they proceeded past the memorials at the VFW and then went on to the Mercer County Sheriff’s Department.

The Department is in the process of setting up the electronic traffic crash reporting (eCrash) system through LexisNexis. The City Council authorized the Department to enter into the necessary agreements with LexisNexis in August. The new system will allow officers to complete traffic crash reports entirely on the computers in the squad cars and in the Department’s offices. They will no longer be required to handwrite all the forms and hand-draw all of the accidents.

Administration Report: CITY CLERK Dale “Are you an Entrepreneur?” Workshop: Recap from those who attended Week 1 of the “Are You an Entrepreneur Course”. Below 353 has summarized the key take-aways from last week:

 Don’t quit your day job: Big wheels turn slow and starting a business is a big wheel. We want all the entrepreneurs we coach to enter into business with a comprehensive view before leaping into business ownership.

 Keep a notebook.(or two): As entrepreneurs our ideas are the very essence of what we hope to bring to fruition. It is important to diligently write our ideas down. When we put pen to paper we are creating the first physical manifestation of an idea, allowing it exist outside of our mind. This will benefit us in the future as we look back to our notebook as reference.

 Give your idea a name: Giving an idea a name allows it to have an identity. Week 2 was held on, September 11th, at 6:00 p.m. in the conference room on the

second floor of Bank Orion.

CITY CLERK: I will be out of office beginning Thursday, September 12th for one week, on vacation in South Carolina. A group of my high school classmates and I are celebrating our 40th birthdays together this year on the beach. You can reach me by email or text if needed. I will be checking those periodically. The Chief will be here if you need any immediate assistance.

My Deputy Clerk, Joy Coulter will be at the City Council meeting in my place on Monday evening.

Aledo Fall-Winter Bulletin: City Staff has been working to finalize the fall-winter bulletin these past few weeks. Once completed, we will send to Kellogg’s for printing and hope to get the item out in the coming week or two.

Mayor’s Report: MAYOR HAGLOCH recapped the 2019 Financial Analysis provided by City Parchert, Finance Director. MAYOR HAGLOCH reported that the Park District will be moving their budget to a calendar year. Work on the ball diamond continues with bulldozing and removal of trees.

Committee Report: ALDERMAN COOPER reported the Joint Public Property, Streets & Sidewalks Committee met on September 9, 2019. The Committee reviewed and discussed the Bids for the Public Works Building Concrete Floor for property located at 309 - 311 E. Main Street, Aledo, IL.

Gas Committee needs to touch base with USDI and set a meeting.

REGULAR COUNCIL SESSION

Following the Pledge of Allegiance to the Flag,

ACTION ITEMS

APPROVAL OF MINUTES:

Motion was made by ALDERMAN KOPP and seconded by ALDERMAN DIXON to approve the meeting minutes of September 3, 2019 as presented. A Roll call vote was recorded as follows:

YES: Bertrand, Chausse, Cooper, Dixon, Holmes, and Kopp. 

NO: None. Motion carried. 6 yeas, 0 nays.

FINANCE: INVOICE LIST:

Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES that the Invoice Listing, which has been marked Exhibit “B”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:

YES: Cooper, Dixon, Holmes, and Bertrand. 

NO: None. 

ABSTAIN: Chausse, and Kopp. Motion carried. 4 yeas, 0 nays, 2 abstentions.

ORDINANCE NO. 41; SERIES OF 2019, AMENDING TITLE 1, CHAPTER 9, SECTION 2 OF THE ALEDO CITY CODE FOR THE PURPOSE OF REVISING THE SALARY FOR THE CITY ADMINISTRATOR: (FIRST READING)

Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN CHAUSSE to waive the 2nd Reading of Ordinance No. 41; Series of 2019, Amending Title 1, Chapter 9, Section 2 of the Aledo City Code for the Purpose of revising the salary for the City Administrator. A Roll call vote was recorded as follows:

YES: Chausse, Cooper, Dixon, Holmes, Kopp, and Bertrand 

NO: None. Motion carried. 6 yeas, 0 nays.

Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN CHAUSSE to approve Ordinance No. 41; Series of 2019, Amending Title 1, Chapter 9, Section 2 of the Aledo City Code for the Purpose of revising the salary for the City Administrator. A Roll call vote was recorded as follows:

YES: Cooper, Dixon, Holmes, Kopp, Bertrand, and Chausse, 

NO: None. Motion carried. 6 yeas, 0 nays.

RESOLUTION NO. 29R; SERIES OF 2019, A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR PUBLIC WORKS GARAGE IMPROVEMENT PROJECT:

Motion was made by ALDERMAN KOPP and seconded by ALDERMAN COOPER to approve Resolution No. 29R; Series of 2019, A Resolution Accepting Bid and Awarding Contract for Public Works Garage Improvement Project to Estes Construction in the amount of $147,2000.00. A Roll call vote was recorded as follows:

YES: Dixon, Holmes, Kopp, Bertrand, Chausse, and Cooper, 

NO: None. Motion carried. 6 yeas, 0 nays.

RESOLUTION NO. 30R; SERIES OF 2019, A RESOLUTION ACCEPTING BID FOR THE 2019 FALL TREE MAINTENANCE PROGRAM:

Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to accept the bid for the 2019 Fall Tree Maintenance Program to Acadian Tree Service in the amount of $27,575.00.

The motion was open to discussion. ALDERMAN COOPER asked DPW Blaser if the trees could hold until spring. ALDERMAN CHAUSSE was concerned if the City held off until spring; would the City be liable for damage since the City has been made aware of the dead and dangerous trees? ALDERMAN HOLMES was concerned there would be more trees in the spring compounding the problem. ALDERMAN HOLMES asked if the stump grinding could be done next year. PWD Blaser stated the bid was for the removal and stump grinding in one and it would have to be re-bid if breaking the tree removal from stump grinding out in the bid. Could the City do a re-bid or an amendment? ALDERMAN CHAUSSE is concerned about the timeline if making changes or doing a re-bid and completing the removal in this year’s budget.

Motion was made by ALDERMAN COOPER and seconded by ALDERMAN KOPP to table Resolution No. 30R; Series of 2019. A Roll call vote was recorded as follows:

YES: Holmes, Cooper, and Dixon. 

NO: Bertrand, Chausse and Kopp. Motion tied. 3 yeas, 3 nays. 

MAYOR Hagloch voted 

NO breaking the tie. Motion failed

Original Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to accept the bid for the 2019 Fall Tree Maintenance Program to Acadian Tree Service in the amount of $27,575.00. A Roll call vote was recorded as follows:

YES: Kopp, Bertrand, Chausse, Dixon, and Holmes. 

NO: Cooper. Motion carried. 5 yeas, 1 nays.

MOTION TO APPROVE THE APPOINTMENT OF CITY ADMINISTRATOR

Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to approve appointing Christopher G Sullivan as City administrator/Chief of Police. A Roll call vote was recorded as follows:

YES: Bertrand, Chausse, Cooper, Dixon, Holmes and Kopp. 

NO: None. Motion carried. 6 yeas, 0 nays.

STREET CLOSURE: MERCER COUNTY HIGH SCHOOL 2019 HOMECOMING PARADE TO BE HELD OCTOBER 3RD, 2019 BEGINNING AT 6:00 P.M.

Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to approve street closure for Mercer County High School 2019 Homecoming Parade. A Roll call vote was recorded as follows:

YES: Cooper, Dixon, Holmes, Kopp and Bertrand. 

NO: None. 

ABSTAIN: Chausse. 

Motion carried. 5 yeas, 0 nays, 1 abstention.

STREET CLOSURE: “TOUCH A TRUCK” EVENT SPONSORED BY COLLEGE AVENUE PRESBYTERIAN CHURCH OCTOBER 19TH, 2019 AND “TRUNK OR TREAT” SPONSORED BY ALEDO UNITED METHODIST CHURCH OCTOBER 31ST, 2019.

Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve street closures. A Unanimous voice vote followed in agreement.

STANDING COMMITTEE REPORTS: No Report. 

OLD BUSINESS: No Report.

NEW BUSINESS: No Report.

ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN HOLMES that the meeting be adjourned. 

A Unanimous voice vote followed in agreement. 

Meeting was adjourned at 6:57 P.M.

https://aledoil.org/AgendaCenter/ViewFile/Minutes/_09162019-201

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City of Aledo Council