Rock Island Today

The Moline Public Library board of directors met Thursday, March 10.

Board members meet regularly to discuss a variety of issues related to the local public library system and residents who use it.

Here are the meeting minutes as provided by the Moline Public Library board of directors:

MOLINE PUBLIC LIBRARY

Library Board of Directors

Thursday, 10 March 2016

Minutes

PRESENT: Wayne Smith, Scott Bull, Gary Koeller, Regina Nelson, Colleen Rafferty, Dee Runnels,

JoAnn Waldron

ABSENT: Sara Wynn, Sue Blackall

STAFF: Bryon Lear, Christina Conklin, Deborah Shippy, Kelly Giovanine, Jan LaRoche

GUESTS: Ald. David Parker, Mayor Raes

I. Business Meeting Called to Order

President Smith called the meeting to order at 12:00 p.m. in the Platinum Room of the Moline

Public Library.

II. Roll Call, Sue Wheatley, Recorder

Roll call was taken with Bull, Rafferty, Koeller, Waldron, Nelson, Runnels and Smith in

attendance. Absent: Wynn, Blackall

III. Approval of Agenda

The agenda was approved as presented.

IV. Approval of Minutes 11 February 2016 Regular Board Meeting

Nelson moved to approve the minutes from the 11 February 2016 regular Library Board

meeting previously distributed by e-mail/mail to each Trustee. The motion was seconded

and passed unanimously.

Approval of Minutes 6 February 2016 Special Board Meeting

Rafferty moved to approve the minutes from the 6 February 2016 Special Library Board

meeting previously distributed by e-mail/mail to each Trustee. The motion was seconded

and passed unanimously.

V. Correspondence

None

VI. Director’s Report (Lear)

 Lear met with City IT to discuss joint City Internet pros and concerns. Lear is

waiting for a financial document outlining the savings and will report back to the

Board at the April meeting.

 Lear reported the vacant Children’s Assistant position has been filled. The vacant IT

position job description is currently being reviewed.

 Lear will be on vacation during the week of 28 March and Christina Conklin with act

as point person.

VII. Financial Reports

The Trustees reviewed the list of library bills as of 29 February 2016. The payment of the

individual bills, totaling $57,532.68 was approved and ratified upon the motion of Koeller.

The motion was seconded and passed unanimously.

VIII. Committee Reports

A. Executive Committee (Smith, Wynn, Blackall)

No meeting.

B. Building and Grounds Committee (Bull, Koeller, Waldron)

The Committee met before the Board meeting. Bull will have a report at the next Board

meeting.

C. Policy and Public Relations Committee (Wynn, Rafferty, Runnels)

No meeting.

D. Art Committee (Nelson, Rafferty, Runnels)

No meeting.

IX. Unfinished Business

A. Technology Upgrade Update (motion to approve)

Lear outlined a strategy to complete the technology upgrade funding. The balance after

all grants, gifts are applied is $68,983.60. Lear asked the Board to approve the balance to

be withdrawn from the Annual Gift Giving account housed at the Moline Foundation.

Runnels motioned to approve the withdrawal/use of $68,983.60 from the Annual Gift

Giving account located at the Moline Foundation to complete the library technology

update. The motion was seconded and passed unanimously.

B. Other

None

X. New Business

A. Non-Resident Fee 2016 (motion to approve)

Rafferty moved to allow the Moline Public Library offer library cards to non-residents

at a set fee of $147 for the 2016 calendar year. The motion was seconded and approved

unanimously.

B. Other

None

XI. Public Comment

None

XII. Executive Session

None

XIII. Adjournment

There being no further business brought before the Board, the meeting was adjourned at

12:38 p.m.

Approved: ____________________________________________________________________

Pursuant to the Bylaws, these minutes were prepared by Sue Wheatley, Administrative Assistant, and

have been reviewed and revised by Wayne Smith, President of the Moline Public Library Board of

Directors.