The East Moline District 37 board of education met Monday, June 20.
Meetings of the East Moline School District 37 board of education are open to the public and are held on a rotating schedule at each of the district school sites. Meetings are held at 6:30 p.m. on the third Monday of each month.
Here are the meeting minutes as provided by the East Moline District 37 board of education:
East Moline District 37 Board of Education Administration Offices 3451 Morton Drive, East Moline, Illinois 61244 Phone: 309.792.2887 Fax: 309.792.6010
Mission
The entire East Moline District #37 community will prepare all students to become life-long learners who are productive, responsible members of a global society.
Board of Education Regular Meeting Monday, June 20, 2016 6:30 PM Administration Building
Minutes I. Call to Order
The meeting was called to order by President, Janet Neff at 6:27 p.m.
II. Roll Call
Present: Anderson, Betsworth, Killam, VanSpeybroeck, Green, Westbrook-Carpenter, Neff Absent: None
Administration: Kristin Humphries, Superintendent; Sheri Coder, Associate Superintendent for Student Achievement; Casey Kyser, Business Manager; Jim Franks, Director of Maintenance and Operations; Chris Mueller, Director of Human Resources; Rosalva Portillo, EL Director
Staff: 8 Media: 0 Visitors: 3
III. Consent Agenda
1. Approval of Minutes
It was recommended that the minutes from the May 23, 2016 regular board meeting be approved. 2. Approval of Treasurer's Report
It was recommended that the Treasurer’s Report for the month of May be approved subject to audit. 3. Approval of Accounts Payable
It was recommended that the Board of Education approve the payment of bills listed, received during the month of May 2016, to be paid during the month of June 2016, & quick pays during the month of May 2016. Education 285,297.15 Building 41,543.83 Transportation 14,015.77 Capital Projects 865,063.92 Fire Prevention 2,615.44 Subtotal: 1,208,536.11
QUICK PAYS: Education (10) 1,689.75 Building (20) 6,320.65 Transportation (40) 125.30 Subtotal: 8,135.70 TOTAL; 1,216,671.81 4. Approval of Destruction of Audio Tapes from Executive Session
It was recommended the BOE approve destruction of audio tapes from the Executive Session on August 18, 2014. 5. Approval of Personnel Change
a. Personnel – Licensed – Resignation
Tracy Copeland has resigned as a 7th grade Science teacher at Glenview, effective May 26, 2016.
b. Personnel – Licensed – Employment
Alyssa Mack has been employed as a Special Education teacher at Ridgewood, effective August 18, 2016. c. Personnel – Classified – Resignation
Alice Davila has resigned as a paraprofessional, effective June 8, 2016. Ms. Davila was on an unpaid leave of absence during the 2015-2016 school year.
Sharon Myers has resigned as a secretary at Wells Elementary, effective July 27, 2016, for the purpose of retirement. Ms. Myers has fifteen years of service to District #37. d. Personnel – Classified – Leave of Absence
Jennifer Block has requested unpaid days for May 16, 18, 19, 20, and 24, for medical reasons. Ms. Block works as a paraprofessional at Glenview Middle School.
Joetta Engels has requested unpaid leave from April 28, 2016 through May 25, 2016, for medical reasons. Ms. Engels is employed as a bus driver and playground aide. e. Personnel – Licensed – Leave of Absence
Carissa Boyd has requested an unpaid leave of absence until October 24, 2016, following the birth of her children in July and the use of allowable sick leave. Ms. Boyd is a fourth grade teacher at Wells Elementary. f. Personnel – Licensed – Request for Reclassification
Sarah Leonard has submitted a request for reclassification to a teaching position for the 2016-2017 school year. 6. Other Financial Reports
Enclosed with the Agenda Information was the Activity Fund Report, the Budget Summary Expense Report, and the Budget Summary Revenue Report for the month ending May 2016.
Motion by Betsworth, seconded by Green to approve the consent agenda as presented. Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Motion passed by roll call vote. IV. Committee Reports – No reports.
V. Communications – No communications.
VI. Informational Items
1. STEAM Lab Update
STEAM (Science, Technology, Engineering, Arts, Math) Lab is still in the infancy stages. It will be housed in the health rom at Glenview. At a recent meeting, the staff discussed materials and what the room would be like. Several companies are sending information about lab furniture and miscellaneous materials. Title money has been set aside to completely outfit the room.
2. Project Lead the Way
East Moline was approached by the Deere Foundation and would like to fund this project at Glenview and an elementary. The Deere Foundation would pay for all training. The Foundation’s hope is to see every child have the opportunity to be exposed to the STEAM project. With such a diverse student body, Deere Foundation wants to help and work with kids in hopes of also getting the parents involved. EMSD would like to see this project in 7th and 8th grades. EMSD hopes that Deere Foundation could possibly fund a teacher for this project.
VI. Public Hearings or Petitions
At this time, the President of the Board of Education will recognize visitors and ask if any citizen of the community is interested in speaking to members of the Board of Education. Time allowed will generally be limited to five minutes for each individual, unless waived by the President. The President may limit the opportunity to address the Board in cases where a person has previously addressed the Board on the same or related subject. Issues brought to the Board prior to being channeled through the proper chain of command will be referred back to the appropriate level.
Amanda Webber addressed the BOE by asking where this STEAM lab would be. Mrs. Coder said a possibility would be behind the stage at Glenview.
VIII. Old Business
1. Second Reading of Board Policy 7:190
Motion by Killam, seconded by Anderson to adopt Board Policy 7:190 as presented at the May 23, 2016 BOE meeting. Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Motion passed by roll call vote.
2. Adoption of the Amended Budget for 2015-2016 School Year
Motion by Green, seconded by Westbrook-Carpenter to approve the amended budget for the 2015-2016 school year as presented. Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Motion passed by roll call vote.
3. Repay Loan from Education Fund to Working Cash Fund 2015-2016 SY
Motion by Killam, seconded by Westbrook-Carpenter to adopt the resolution to repay the loan from the working cash fund in the amount of $1,900,000 from the education fund.
Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter
Nays: None Motion passed by roll call vote.
4. Repay Loan from Transportation Fund to Working Cash Fund 2015-2016 SY
Motion by VanSpeybroeck, seconded by Green to adopt the resolution to repay the loan from working cash fund in the amount of $200,000 from the transportation fund. Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Motion passed by roll call vote.
5. Repay loan from IMRF/SS Fund to Working Cash Fund 2015-2016 SY
Motion by Anderson, seconded by Killam to adopt the resolution to repay the loan from the working cash fund in the amount of $140,000 from the IMRF/SS fund. Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Motion passed by roll call vote.
6. Digital Radio Bids
The administration recommends the purchase of digital handheld radios, digital base stations, digital bus radios, antennas and antenna enclosure from Reliable Communications. The FCC dictated that the analog spectrum we are presently using will go away in the very near future. Digital radios will greatly improve security. Digital radios allow contacting a specific person or bus, text messages over the units, and can track all of our buses using GPS with no recurring costs. By moving to digital radios, the district will be prepared when the analog spectrum will no longer be available. The district has the monies earmarked for security purposes and must be used for this only and spent before June 30th. Reliable Communications was the only bidder.
Motion by Killam, seconded by Green, to approve the BOE purchase digital radios, base stations, bus radios, antennas and antenna enclosure from Reliable Communications for $95,771.00.
Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter
Nays: None Motion passed by roll call vote.
IX. New Business
1. Glenview Principal Recommendation
The administration recommends hiring Michael Hawley as Principal of Glenview Middle School. Mr. Hawley went through an interviewing process with teachers and central office administrators.
Motion by Anderson, seconded by Westbrook-Carpenter to approve Michael Hawley as Principal of Glenview Middle School.
Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter
Nays: None Motion passed by roll call vote.
2. ELA Curriculum Adoption
ELA Curriculum Committee (representatives from all grade levels K-5) special education, and specialists met over the 2015-16 SY. Equip rubric identifies resources/curriculum that align with common core standards. Benchmark Advanced scored at the highest level on the rubic. All students receive the same high level of curriculum. This will strengthen our EL Program because it is so comprehensive. 2015-16 Title I money was set aside for ELA materials. Benchmark Advanced will work with EMSD to invoice over several fiscal years.
Motion by Green, seconded by Anderson to adopt the ELA Curriculum for the 2016-17 school year.
Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter
Nays: None Motion passed by roll call vote.
3. Risk Management Plan
The Risk Management Plan will be shown to the BOE at another board meeting. There was a time study done this Spring. Mr. Humphries will have a draft to the BOE at the July 18, 2016 meeting.
4. Call One Contract Renewal
Administration recommends renewing our phone contract with Call One for the 2016-17 school year. The proposed rates are the same as last year.
Motion by VanSpeybroeck, seconded by Killam to approve the renewal of the Call One contract for phone services for the 2016-17 school year as presented. Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Motion passed by roll call vote.
X. Central Office Report
1. Student Achievement
Mrs. Coder briefly explained the MAP results in charts that she passed out. MAP has recently transitioned to both a common core aligned test as well as changing the RIT scale norms in 2015. Both of these changes will impact comparing previous data to most recent assessment results. PARCC and MAP assessments were scheduled for the spring of 2016. ISBE also introduced a science assessment in December of 2015 with testing dates in April of 2016.
2. Superintendent
Mr. Humphries attended the Sarah Knight Memorial Foundation fundraiser. Ms. Knight was a bilingual teacher that passed away while working at Hillcrest, The Foundation raised over $25,000 at the outing and auction. The Foundation presented $7,500 to EMSD for bilingual education in East Moline schools in honor of Ms. Knight.
Mr. Humphries passed a letter to the BOE that he would like to send out to all EMSD parents to encourage parents to contact our legislators in an attempt to get a budget passed in the State of Illinois. If a budget is not passed by July 12th, District 37 BOE and administration will have to have serious conversations about monies. The District would have to spend every bit of our reserves to stay functioning. Mr. Humphries will once again be attending a press conference in Springfield to address these issues.
XI. Press Time – No press present.
Mrs. Neff called for a short break at this time. She read the reason for Executives Session below and stated there would be no action following Executive Session. Time: 7:25 p.m.
Motion by Killam, seconded by VanSpeybroeck to adjourn to closed session.
Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter
Nays: None Motion passed by roll call vote.
Time: 7:36 p.m.
XII. Executive Session
In accordance with Chapter 5, Act 120, Section 2, of the Illinois Open Meetings Act, an Executive Session will be held to discuss:
Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2)
XIII. Return to Open Session
Motion by Anderson, seconded by Green to return to open session.
Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter
Nays: None Motion passed by voice vote.
Time: 7:53 p.m.
XIV. Adjournment
Motion by VanSpeybroeck, seconded by Killam to adjourn.
Ayes: Anderson, Green, Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter
Nays: None Motion passed by voice vote.
Time: 7:56 p.m.
_________________________________ ________________________________ Janet Neff, Board President Joann Snelling, Board Secretary
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