The Village of Coal Valley board of trustees met Wednesday, July 20.
"The Board of Trustees, consisting of six (6) members, shall be elected to office for a four (4) year term, but at no time shall all members of the Board be elected at the same time. Three (3) members of the Board shall be elected at each biennial election, according to the method provided by statute. The Board shall be the legislative department of the Village government, and shall perform such duties and have such powers as may be delegated by statute to it."
Here are the meeting minutes as provided by the Coal Valley board of trustees:
VILLAGE OF COAL VALLEY MINUTES OF THE REGULAR VILLAGE BOARD MEETING WEDNESDAY July 20, 2016
Held July 20, 2016 at 6:00 pm, in the Board Chambers in Village Hall, Coal Valley, Illinois
1. Call to Order
The regular meeting of the Village Board was called to order at 6:00 pm Mayor Emil Maslanka.
2. Roll Call
Present: Dick Stone, Dale Keppy, Dave Timmons, Bruce Crowe, Kathy Cornish Absent: Mike Bartels
Establishment of a quorum.
3. Pledge of Allegiance
Staff present at the meeting were: Annette Ernst – Village Administrator, Penny Woods – Assistant Village Administrator, Amber Dennis – Village Clerk, Jack Chick – Chief of Police.
4. Reading and Approval of Minutes
A Motion was made by Kathy Cornish to approve the minutes of the regular board meeting with amendments, and the Executive session held July 6, 2016. Dale Keppy seconded, all ayes motion was carried.
5. Public Presentation/ Recognition and/or Public Comments
Residents Pat & John Anderson, Lora & Mike Ritchie, and Charm Schneck approached the board with similar concerns about the Village garage sales that were the past weekend. Mr. Anderson read a letter written by his wife, who is the chairman of the yard sales. Mr. Anderson explained that they were very upset with the way the Chief of Police and the Police Department conducted the parking enforcements in the Jacksons/Oak Knoll Addition. The residents stated that people attending the sale were very upset and treated rudely. The residents said that they were apologizing for the actions of the Police Department. Chief Chick read an email response that he sent to a resident that had a similar concerns as to reasons for the enforcement, and the motives of the safety and well-being of the residents and visitors. Chief Chick also stated that 12 parking tickets, three citations, and 80 – 100 verbal warnings were given. Mayor Maslanka suggested forming a committee of residents and staff for next year to help alleviate the concerns that were brought up. Annette Ernst asked the residents if they would be able to come to a meeting Tuesday July 26, 2016 at 9:00 am at the Village Hall, all the residents agreed to be present.
6. Reports from the President and Other Officers (on matters not otherwise appearing on the Agenda)
A. President – Mayor Maslanka stated that he met with the water board in Timber Ridge on Saturday July 9, 2016 regarding the proposed water project, and had a good conversation while addressing all of their questions.
B. Trustees – Kathy Cornish stated that she met with the Chief Chick regarding the yard sales and said that he was very humble and open to suggestions to make the sales better next year. Mrs. Cornish thanked the Police Department for all that they do. Mr. Timmons stated that he would like to change the perception that people have of Coal Valley. Dick Stone suggested the Police Department to use the bicycles. Chief Chick stated that at this time nobody is certified to use the bicycles. Dale Keppy asked if Ms. Ernst and Ms. Woods could contact city of Moline to get previous readings on wet and dry days, and to see what the expense is for the recent rain days.
C. Staff - Annette Ernst stated that two bids were submitted for purchase of the 1974 International Tractor. One bid was for $1001 and the second was $4004. The second bid was accepted. Ms. Ernst will write an agreement for the purchase of the tractor that will release liability.
Ms. Ernst stated that Mr. Hamerlinck reported to her that a house at 506 E 22nd Ave A has a yard that is bubbling due to a storm sewer pipe that is bad. Mr. Hamerlinck thinks that 200-220 feet of the pipe is bad and will cost approximately $7-$8 per foot.
Ms. Ernst stated that a Planning and Zoning meeting will be Wednesday July 27, 2016 at 7:00pm regarding Glenn Rome’s property on Garrison Road.
Ms. Ernst stated that she has three people from Oakwood Circle who want to voluntarily annex into the Village.
Chief Chick stated that Valley Days was successful and the only problem that was encountered was that there was not enough room for all the cars that wanted to enter the car show. Chief Chick stated that a total of 78 cars were entered in the car show.
7. Unfinished Business
A. Server Bids -
Annette Ernst stated that ABS rebid the server package with the newest processor that was requested, and the updated bid is for $12,905.00. Kathy Cornish made a motion to accept the updated bid from ABS for the new server in the amount of $12,905.00. Dave Timmons seconded, roll call: Stone; aye, Keppy; aye, Timmons; aye, Crowe; aye, Cornish; aye, Maslanka; aye. Motion Carried.
8. New Business
A. 1st Reading Amending the Building Regulations/Permit Fee Structure-
Amber Dennis stated that the building permit fee structure was updated with the current rates, but the ordinance will now show exactly what the contractor will pay for the cost of the permit. The new schedule will eliminate errors in figuring out the total cost of permits. Kathy Cornish made a motion to wave the second reading of the ordinance and accept the new permit fee structure. Dick stone seconded, roll call: Stone; aye, Keppy; aye, Timmons; aye, Crowe; aye, Cornish; aye. Motion Carried.
B. Payment of the Bills
Dick Stone asked what the light repair was for. Chief Chick stated that one of the squad cars had some faulty wiring and the light bar was not working. RACOM was able to repair the light. Dick Stone made a motion to approve payment of the bills. Dale Keppy seconded, roll call: Stone; aye, Keppy; aye, Timmons; aye, Crowe; aye, Cornish; aye. Motion Carried.
9. Adjournment.
Kathy Cornish made a motion to adjourn the meeting. Dave Timmons seconded, all ayes, motion was carried. Meeting adjourned at 7:20 pm
Respectfully submitted,
Amber Dennis Village Clerk
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