The River Valley District Library board of trustees met Monday, July 18.
Here are the meeting minutes as provided by the River Valley District Library board of trustees:
Library Board Meeting Minutes
River Valley District Library
Board of Trustees Meeting Minutes
June 13, 2016
I. Call to Order by President Bob Simmons at 5:30pm. Those in attendance were Trustees Dave Brooks, Butch Hugart, Linda
Warren, Becki Wells, Barb Brandt, Amy Creen, Director Kim Riley and Dale Killen.
II. May 16, 2016 Minutes—were reviewed. First motion to approve was made by Barb. Motion adopted.
III. Financial Reports—were reviewed and filed for audit.
IV. Public Comments-Dale Killen shared that he is attending the meeting to become more knowledgeable about library activities.
V. Director’s Report—Kim reported the summer reading program “Read for the Win” was off to a great start with many sign ups on the first day. A Parent-Child Tea Party was held on May 5th with 34 children and 22 adults in attendance. An adult book club met on June 13th. Several additional children’s programs are planned for June. The Teen Activity Board met June 13th. Friends of the Library sent out a newsletter with information about the library, the summer reading program, and their “Birdies for Charity” event.
Their next meeting will be held in August. Migration to the PrairieCat platform is underway and going well. A free eRead collection is now available. The new Teen space upstairs has been painted, countertops installed, and is ready for patron use. First motion to approve was made by Amy. Motion adopted.
VI. Committee Reports
A. Community Meetings Liaisons - reports were shared from Riverdale Schools, Zuma, Port Byron, Port Byron TIF, Cordova and Coe.
Old Business
VII. Insurance - Discussion regarding current coverage was held. Currently, there is no D and O coverage. Kim will check with the accountant for use of other funds to cover Error and Omissions coverage and review bonding costs.
VIII. Website - Discussion of two area websites was held. Needs, annual costs, and hosting costs will be investigated. Kim will research possible grants available. More discussion will continue next month.
New Business
IX. Closed Session Minutes Review—The review committee of Bob, Amy, and Dave recommended to release all Closed
Meeting Minutes. First motion to release all Closed Meeting Minutes for FY 15-16 was made by Dave. Motion adopted.
X. Ordinance 2016/17-01 “Prevailing Wages”—First motion to accept Ordinance 2016/17-01 “Prevailing Wages” as presented was made by Amy. Roll Call vote: Dave Aye, Butch Aye, Linda Aye, Barb Aye, Bob Aye, Amy Aye, Becki Aye. Motion adopted.
XI. Ordinance 2016/17-02 “Meeting Dates”—First motion to accept Ordinance 2016/17-02 “Meeting Dates” was made by Barb.
Roll Call vote: Dave Aye, Butch Aye, Linda Aye, Barb Aye, Bob Aye, Amy Aye, Becki Aye. Motion adopted.
XII. Ordinance 2016/17-03 “Building and Maintenance Levy.02% Tax”—First motion to accept Ordinance 2016/17-03 “Building
and Maintenance Levy.02% Tax” was made by Barb. Roll Call vote: Dave Aye, Butch Aye, Linda Aye, Barb Aye, Bob Aye, Amy
Aye, Becki Aye. Motion adopted.
XIII. Other- N/A
Adjournment- First motion to adjourn was made by Barb. Motion adopted. Meeting adjourned at 6:55pm.
Linda Warren Approved___X____
Secretary Corrected_______
River Valley District Library
Board of Trustees Meeting Minutes
July 18, 2016
I. Call to Order by President Bob Simmons at 5:30pm. Those in attendance were Trustees Barb Brandt, Linda Warren, Dave Brooks, Becki Wells, Amy Creen, Director Kim Riley, staff members Tara McKay, Cathy Burt and Teri Blake. Absent was Trustee
Butch Hugart.
II. June 13, 2016 Minutes—were reviewed. First motion to approve was made by Barb. Motion adopted.
III. Financial Reports—were reviewed and filed for audit.
IV. Public Comments N/A
V. Director’s Report—Kim reported on many programs underway, including the summer reading program which has high participation numbers. The Per Capita grant has been received and will be used to purchase additional items to complete the
upstairs Teen/Adult space. The library webpage is being updated with revised information. Audit information has been delivered to
the auditing firm. Volunteers have been assisting with weeding in the flower beds.
VI. Committee Reports
A. Community Meetings Liaisons—reports were shared from Riverdale School Board, Port Byron, Coe, Hampton, Zuma, Cordova and the Historical Society.
Old Business
VII. Insurance – Kim reported on a quote from Country Company for additional coverage for liability and board coverage. First motion was made by Barb to have Kim get bids from two other companies. Motion adopted.
VIII. Website – Becki reported on a proposal from Piper Mountain Web, LLC that the committee selected. First motion was made by Barb to empower the web site committee to engage Piper Mountain Web, LLC to design the website and templates, not to exceed $675.00 with an annual fee of $600.00. Roll Call vote: Dave Aye, Linda Aye, Barb Aye, Bob Aye, Amy Aye, Becki Aye. Motion adopted.
VIV. Audit Committee Closed Session Minutes – Reported that Closed Meeting Minutes were made public.
New Business
V. Audit Correspondence – A letter of engagement from Carpentier Mitchell-Goodard and Company, LLC was received confirming terms would not change for year ending 2017.
VI. Board President Appointment of Two Trustees to Audit Secretary’s Books – Dave and Barb were appointed to conduct the audit to be performed after the regular meeting.
VII. FY 16/17 Working Budget Review – was reviewed. First motion to approve as presented was made by Barb. Motion adopted.
VIII. Closed Session – Personnel and Legal – First motion to move to Closed Session was made by Barb. Roll Call vote: Dave Aye, Linda Aye, Barb Aye, Bob Aye, Amy Aye, Becki Aye. Moved to Closed Session at 7:03pm. Returned to Open Session at 7:18pm.
VIX. Other - Becki reported the Illinois Library Association stated the Stop Gap Budget held the Library Grant monies at the same level as 2016 into 2017.
Adjournment First motion to adjourn was made by Amy. Motion adopted. Meeting adjourned at 7:21pm.
Linda Warren Approved____X___
Secretary Corrected_______
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