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The city of Moline Committee of the Whole met Dec. 20 to amend the utility tax.

Here is the meeting's agenda, as provided by the committee:

City of Moline

619 16 Street, Moline – 2nd Floor

Council Chambers

Committee-of-the-Whole Agenda

6:30 p.m.

Tuesday, December 20, 2016

Mayor’s Board Appointments

Re-Appointment of the following to the Youth Commission for full three year terms to expire March 31,

2019: Jane Koenig, Greg Johnson, Lynne Meeske, and Janet Zam.

Questions on the Agenda

Agenda Items

1. South Slope Change Order (Tony Loete, Utilities General Manager)

2. SouthPark COP (Kim Hankins, Public Safety Director)

3. Utility Tax Amendment (Kathy Carr, Finance Director)

4. Seasonal Staffing (Alison Fleming, Human Resources Manager)

5. Easement (Ray Forsythe, Planning & Development Director)

6. Subordination Agreement (Ray Forsythe, Planning & Development Director)

7. Retail Strategies (Ray Forsythe, Planning & Development Director)

8. Street Light Request (Scott Hinton, City Engineer)

9. Change Order #1248 (Scott Hinton, City Engineer)

10. Change Order #1232 (Scott Hinton, City Engineer)

11. Other

12. Public Comment

Informational

Update on Council Goals – Attachment Provided

Explanation

1. A Resolution authorizing the Utilities General Manager to approve a change order with

Leander Construction Inc., for the South Slope Wastewater Plant Activated Sludge

Gravity Thickener/Control Building Roofing Project in the amount of $6,729.68. (Tony

Loete, Utilities General Manager)

Explanation: This change order consists of four individual changes to the South Slope Wastewater

Plant Activated Sludge Gravity Thickener/Control Building Roofing Project. Said change order reflects

adjustments to meet field conditions encountered during construction or enhancements to the efficiency,

functionality or longevity of the completed project that are summarized in the attached documentation.

This change order increases the original contract amount of $747,000.00 to $753,729.68.

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted in account #320-1839-433.08-06

Public Notice/Recording: N/A

Goals Impacted: Upgrade City Infrastructure & Facilities

2. A Resolution authorizing the Mayor and City Clerk to execute a Law Enforcement

Services Agreement between the City of Moline and Universal Protection Service, LLC,

d/b/a Allied Universal Security Services, setting forth the terms for assignment of

uniformed police officers to the SouthPark Mall complex for the period January 1, 2017

through December 31, 2017. (Kim Hankins, Chief of Police/Public Safety Director)

Explanation: Annual agreement for the assignment of uniformed police officers to the SouthPark Mall

police substation. In part, the proposed agreement provides a schedule of hours each day that a police

officer will be present in the mall, and provides for Universal Protection Service, LLC to reimburse the

City of Moline the sum of $127,000. Staffing of the schedule will be accomplished by allocating hours

and days off among the three officers assigned to the program. Additional documentation attached.

This item will also appear on the City Council Agenda on December 20, 2016 under “Items Not on

Consent.”

Staff Recommendation: Approval

Fiscal Impact: Reimbursement to City of $127,000

Public Notice/Recording: N/A

Goal Impacted: None Identified

3. An Ordinance amending Chapter 31, “TAXATION,” of the Moline Code of Ordinances, by

repealing Section 31-8106, “PROCEEDS OF TAX AND FINES,” in its entirety and

enacting in lieu thereof one new Section 31-8106 dealing with the same subject matter.

(Kathy Carr, Finance Director)

Explanation: Council Bill/General Ordinance No. 3010-2010, adopted February 9, 2010, enacted a

new Article VIII, entitled “Utility Tax,” to Chapter 31 of the Code of Ordinances. The utility tax was

proposed at a January 26, 2010 Committee-of-the-Whole work session as a 1% tax effective May 1,

2010, with its proceeds to be deposited in the General Fund; effective January 1, 2011, and January 1,

2012, the tax would increase to 3% and 5%, respectively, with the increases (2% and 2%) to be

deposited in the Capital Improvement Fund for right-of-way infrastructure projects. The utility tax has

been collected and its proceeds have been properly allocated to the General Fund and the Capital

Improvement Fund in these percentages since the ordinance’s adoption. Section 31-8106 of the Code,

however, states that all proceeds shall be credited to and deposited in the Capital Improvement Fund for

right-of-of-way infrastructure projects and fails to delineate the portion to be deposited in the General

Fund. Approval of this ordinance will amend Section 31-8106 of the Code to meet the City Council’s

intent of Council Bill/General Ordinance No. 3010-2010 and the City’s allocation of the utility tax

proceeds to both the General Fund and the Capital Improvement Fund.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: Pamphlet publication

Goal Impacted: None identified

4. A Resolution authorizing the Mayor and City Clerk to execute an agreement with Quality

Controlled Staffing for temporary and seasonal staffing services for a one year period

commencing on March 1, 2017. (Alison Fleming, Human Resources Manager)

Explanation: Quality Controlled Staffing currently provides administrative services to fulfill temporary

and seasonal staffing needs of City departments and also provides the insurance and liability coverage

requested. The attached agreement includes a 5% increase to the mark-up rate from 29% to 34%, which

is estimated to cost an additional $23,324.96 when compared to 2016 expenses. This increase is due to

worker’s compensation claims, 2 of which were significant, from seasonal employees over the last 2

years. In reviewing the proposed increase, staff analyzed the savings realized since switching to Quality

Controlled Staffing in 2015. Over the last two years, the City has saved approximately $42,604.05 due

to the lower mark-up rate of 29%. Additionally, Quality Controlled Staffing includes the national

background check, sex offender check, credit history check and reference checks in their mark-up rates,

whereas previous companies have not. This resulted in an additional 2-year savings of an approximately

$5,931.50, for a total 2-year savings of approximately $48,535.55. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Budgeted in various line items.

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live

5. A Resolution authorizing the Mayor to execute an Agreement between the City of Moline

and Project of the Quad Cities regarding the property located at 1224 4th Avenue. (Ray

Forsythe, Planning & Development Director)

Explanation: Project of the Quad Cities currently owns the property located at 1224 4th Avenue that

bears an easement located over and across the west 15 feet, and the City is interested in acquiring the

easement. Project of the Quad Cities has agreed to terminate its interests in the easement provided

payment is made to it by the City in the amount of Ten Thousand and 00/100 dollars in order to relocate

its overhand door that is currently located adjacent to the easement. The City has prepared a Quit Claim

Deed that will rescind Project of the Quad Cities inters in the easement upon payment and its execution

of the Quit Claim Deed. The City will record the document. This will facilitate the development of the

passenger rail parking lot as well as allow the redevelopment of the easternmost portion of 1224 4th

Avenue. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: Recording Required

Goals Impacted: A Great Place to Live

6. A Resolution authorizing the Mayor and City Clerk to execute a Subordination Agreement

for a Mortgage held against 4512 Avenue of the Cities, Moline, through the Façade

Program; and authorizing City staff to do any and all things necessary to fulfill the terms

of the Mortgage held against 4512 Avenue of the Cities, Moline. (Ray Forsythe, Planning &

Development Director)

Explanation: The City currently has a recorded Mortgage against the property for a façade grant that

was given to Mr. Laud in 2013. Through the Façade Program, the loan is forgivable after five years with

the condition that the property stay maintained until 2018, when the loan is expected to be forgiven. This

is the second subordination request for this property, nonetheless, staff is comfortable with

subordinating given the fact that the City will remain in second position, while taking into consideration

that there is still sufficient equity in the building in the event the loan defaults prior to 2018. Approval of

this item would authorize execution of the Subordination Agreement for 4512 Avenue of the Cities and

allow staff to do any and all things necessary to fulfill the terms of the period of the Mortgage.

Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: Recording Required

Goals Impacted: A Great Place to Live

7. A Special Ordinance authorizing the Mayor and City Clerk to execute a five-year

agreement with Retail Strategies, LLC for the purpose of market analysis, strategic

planning and retail recruitment within the City of Moline, Illinois; and authorizing City

staff to begin work upon the execution of the agreement and to do all things necessary to

implement said retail recruitment program. (Ray Forsythe, Planning & Development

Director)

Explanation: The City is an Illinois municipal corporation possessing home rule powers under Section

6 of Article VII of the Illinois Constitution and has the authority to prevent the spread of blight and

encourage private development to enhance the local tax base and to enter into contractual agreements for

the purpose of achieving these purposes. Retail recruitment has been an on-going Council goal, and a

long-term comprehensive strategic plan for retail recruitment is essential to implement this goal. Retail

Strategies, LLC has been working with the City of Moline for the last three years and the City desires to

execute a new five-year agreement to continue these services that includes the necessary components of

research and assessment, strategic plan and recruitment of retailers.

Staff Recommendation: Approval

Fiscal Impact: 2017, $25,000 budgeted; 2018, $30,000; 2019, $30,000; 2020, $35,000;

2021, $35,000 from account no. 010-0715-463.03-22

Public Notice/Recording: N/A

Goals Impacted: Financially Strong City; A Great Place to Live

8. A Resolution authorizing the Mayor and City Clerk to approve of a request for an

additional street light on 17th Street, between 12th Avenue and 13th Avenue. (Scott Hinton,

City Engineer)

Explanation: Staff received a request for an additional street light on 17th Street, between 12th Avenue

and 13th Avenue. An investigation revealed that installing a light in said location is justified under the

Residential Street Light Policy.

Staff Recommendation: Approval

Fiscal Impact: Annual cost of a street light is approximately $93.00. $475,000.00 is

budgeted for street lights in account #010-0843-435.04-16, Traffic Signal

Maintenance, Utility Service.

Public Notice/Recording: N/A

Goals Impacted: Upgrade City Infrastructure & Facilities

9. A Resolution authorizing approval of a Change Order with Miller Trucking and

Excavating for Project #1248, 9th Street A from 33rd – 34th Avenues, in the amount of

$57,512.37. (Scott Hinton, City Engineer)

Explanation: In order to make final payment to the contractor and close out the contract, a change

order is needed in the amount of $57,512.37. The change order reflects the difference between bid

quantities and final quantities actually constructed and includes costs for replacing additional driveway

pavement, installing additional sanitary sewer piping in 33rd Avenue, and performing additional

landscaping work which was unanticipated at bid time. The change order increases the original contract

value of $497,180.25 by 11.6% to $554,692.62. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted and available as detailed below:

Public Notice/Recording: N/A

Goals Impacted: Strong Local Economy & Upgrade City Infrastructure & Facilities

10. A Resolution authorizing approval of a Change Order with Miller Trucking and

Excavating for Project #1232, Demolition at 1101 4th Avenue, in the amount of $15,270.82.

(Scott Hinton, City Engineer)

Explanation: In order to make final payment to the contractor and close out the contract, a change

order is needed in the amount of $15,270.82. The change order reflects additional sidewalk replacement

necessary to meet current ADA requirements. The change order increases the original contract value of

$69,505 by 22% to $84,775.82. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Account #245-0775-496.03-22, TIF #7 Moline Business Park

Public Notice/Recording: N/A

Goals Impacted: Strong Local Economy & Upgrade City Infrastructure & Facilities

ORIGINAL CHANGE TOTAL

ACCOUNT BUDGETED CONTRACT ORDERS

Utility Tax 300,000 226,803.25 19,476.04 246,279.29

Water 110,000 86,340 13,672.93 100,012.93

WPC 75,000 122,364 22,271.41 144,635.41

Storm 90,000 61,673 2,091.99 63,764.99

$575,000 $497,180.25 $57,512.37 $554,692.62

PBS:pll\\\strand.com\projects\MAD\3600--3699\3676\027\Wrd\Change Orders\CO1\CO1draft.docx

December 14, 2016

CHANGE ORDER NO. 1

PROJECT: South Slope Wastewater Treatment Plant Waste Activated Sludge (WAS) Gravity

Thickener and Control Building Roof Improvements

OWNER: City of Moline, IL

CONTRACT: 1-2016

CONTRACTOR: Leander Construction Inc.

Description of Change

1a Provide 11 roof walkway pads on the Control Building

roof for walkway to the heating, ventilation, and

air-conditioning unit on the north side of the east control

building. Provide in accordance with specifications.

ADD $693.22

1b Provide abrasive-blast on the interior and exterior of the

WAS gravity thickener steel tank at the areas as

required for metals patching described in 1d.

ADD $2,323.51

1c Provide modifications to the gravity thickener

equipment launder trough sections as recommended by

the equipment manufacturer to accommodate welding to

the out-of-round steel tank.

ADD $2,295.91

1d Provide Sherwin-Williams Steel-Seam FT910 epoxy to

infill the WAS gravity thickener tank holes on the

exterior where the 8-inch steel band was installed. Fill

and provide a watertight seal for the remaining holes in

the WAS gravity thickener tank with the Steel-Seam

epoxy.

ADD $1,417.04

TOTAL VALUE OF THIS CHANGE ORDER: ADD $6,729.68

Contract Price Adjustment

Original Contract Price $747,000.00

Previous Change Order Adjustments $0.00

Adjustment in Contract Price this Change Order $6,729.68

Current Contract Price including this Change Order $753,729.68

DRAFT-(12/14/16)

City of Moline–Leander Construction Inc.

Contract 1-2016, Change Order No. 1

Page 2

December 14, 2016

PBS:pll\\\strand.com\projects\MAD\3600--3699\3676\027\Wrd\Change Orders\CO1\CO1draft.docx

Contract Completion Date Adjustment

Original Contract Substantial Completion Date December 30, 2016

Contract Substantial Completion Date due to previous Change Orders December 30, 2016

Contract Substantial Completion Date due to this Change Order January 20, 2017

Current Contract Substantial Completion Date including all Change Orders January 20, 2017

Original Contract Completion Date January 31, 2017

Contract Completion Date due to previous Change Orders January 31, 2017

Contract Completion Date due to this Change Order January 31, 2017

Current Contract Completion Date including all Change Orders January 31, 2017

This document shall become a supplement to the Contract and all provisions will apply hereto.

RECOMMENDED

ENGINEER–Strand Associates Inc.® Date

APPROVED

CONTRACTOR–Leander Construction Inc. Date

APPROVED

OWNER–City of Moline Date

DRAFT

DRAFT

DRAFT

DRAFT-(12/14/16)

1

LAW ENFORCEMENT SERVICES AGREEMENT

This Law Enforcement Services Agreement (referred to herein as the

“Agreement”), is made as of this 14th day of December, 2016, by and between Universal

Protection Service, LLC, d/b/a Allied Universal Security Services (referred to herein as

”Allied Universal”), and City of Moline, Illinois (referred to herein as “Agency”), based

upon the following facts and circumstances.

A. Allied Universal provides security officer services to the owner(s) of the

shopping center located at 4500 16th Street, Moline, Illinois and commonly known as

SouthPark Mall (referred to herein as the "Center"); and,

B. Allied Universal desires to retain Agency to perform Law Enforcement

Services (as defined below) at the Center pursuant to the terms of this Agreement. In

consideration of the fees to be paid by Allied Universal to Agency and the covenants to

be performed by each of the parties hereunder, Allied Universal and Agency do hereby

enter into this Agreement upon the terms and conditions hereinafter set forth.

1. Law Enforcement Services. Subject to the terms and conditions set

forth in this Agreement, Agency hereby agrees to provide Allied Universal with uniformed

officers (“Officers”) to perform law enforcement functions at the Center (referred to

herein as the “Law Enforcement Services”) at the times and for the amounts set forth

and further described in Exhibit A, attached hereto and incorporated herein by this

reference, which exhibit may be modified by the parties from time to time to meet the

specific needs of the Center and the Agency. Agency’s primary responsibility is to

provide Officers to protect life and property, to keep the peace, and to enforce local,

state, and federal laws. Officers working at the Center are subject to Agency’s policies

and procedures and, as such, are required to observe Agency’s standards of conduct

and uniform and shall not be required to perform tasks that are outside the routine

services provided by Agency to the general public. Discipline for Officers will be initiated

by Agency only and Allied Universal shall have no liability with respect to any disciplinary

action taken against any Officer. It is understood by the parties that Agency and its

Officers do not owe a greater level of police services or protection under this Agreement

than is owed to the public generally. Agency agrees that such Officers are not

employees of Allied Universal.

2. Term. The term of this Agreement shall commence on January 1, 2017,

and shall expire on December 31, 2017, unless sooner terminated as provided for

herein. Either party may terminate this Agreement at any time and without cause upon

ninety (90) days prior written notice unless the Center is sold to a third party or the

Center replaces Allied Universal as its security officer service provider at which time

notice shall be given as soon as practicable. Agency may, at its discretion, cancel any or

all contracted Law Enforcement Services at any time due to unavailability of Officers or

emergencies.

3. Payment for Services. Allied Universal shall pay to Agency, within thirty

(30) days of receipt of an invoice from Agency, the agreed upon costs (as set forth in

Exhibit A) to Agency for providing the Law Enforcement Services at the Center.

4. Indemnity/Release The City shall indemnify, defend, and hold harmless

Allied Universal, their subsidiaries, affiliates, partners, officers, directors, employees, and

agents, from and against all claims under the Workers Compensation, Occupational

Disease, or similar statutes for injury or illness, resulting to the assigned employees from

such assignment. In addition, the City shall indemnify, defend, and hold harmless Allied

Universal, their subsidiaries, affiliates, partners, officers, directors, employees, and

agents, from and against all claims, demands, damages, costs, expenses (including

2

reasonable attorney fees), suits, actions, or liability, whether at law or in equity, resulting

to third parties, the mall, its owners, managers, or tenants (including employees of

tenants) for the acts or omissions or willful misconduct of the City, its employees, agents,

or representatives which occur during the course of police activity at or from the mall

which arises out of this agreement, except for liability, loss, claims, costs or damages to

the extent caused by the negligence or willful misconduct of Allied Universal or their

subsidiaries, affiliates, partners, officers, directors, employees, and agents. Provided,

however, that once the City accepts its responsibility to defend and indemnify Allied

Universal, any attorney fees incurred by Allied Universal by appointment of or

employment of additional counsel to that retained or assigned by the City shall be the

sole and exclusive cost and expense of Allied Universal and the City shall not be liable

therefor.

5. Notices. All notices, demands, requests and other communications

hereunder shall be in writing either personally delivered or mailed, via certified mail,

return receipt requested, or sent by reputable overnight courier to the following

addresses:

If to AlliedBarton, to: Universal Protection Service, LLC, d/b/a Allied Universal

Security Services

10255 W Higgins Suite 630

Rosemont, IL 60018

Attention: Brian Rosbury, Regional Vice President

If to Agency, to: City of Moline

619 16th Street

Moline, IL 61265

Attn: Police Chief

With a copy to City Attorney

or to such other address as either party may direct by notice given to the other as

hereinabove provided. Notices will be deemed to have been given upon either receipt or

rejection. For notices to be delivered to Allied Universal, a copy shall also be sent to the

manager for the Center.

6. Miscellaneous.

A. If any term of this Agreement is found to be void or invalid, such

invalidity shall not affect the remaining terms of this Agreement, which shall continue in

full force and effect.

B. This Agreement shall be governed by and construed in

accordance with the laws of the state in which the Center is located.

C. In the event of any dispute or legal proceeding between the

parties arising out of or relating to this Agreement or its breach, the prevailing party shall

be entitled to recover from the non-prevailing party all fees, costs and expenses,

including but not limited to attorneys' and expert witness fees, incurred in connection

with such dispute or legal proceeding.

D. Except as the parties may specify in writing, neither party shall

have the authority, express or implied, to act on behalf of the other party in any capacity

whatsoever as an agent. Neither party shall have any authority, express or implied,

pursuant to this Agreement to bind the other to any obligation whatsoever.

3

E. Agency’s relationship to Allied Universal shall be that of an

independent contractor. All Officers furnished by Agency will be employees of Agency

only, and will at all times be subject to the direct supervision and control of Agency.

Agency shall have the sole responsibility of paying the salaries, statutory benefits

(including Worker’s Compensation), insurance, taxes (including, but not limited to,

Federal Social Security Taxes and Federal and State Unemployment Taxes) and all

other expenses relating to each such employee of Agency, as applicable.

F. Waiver by either party of any default, breach or condition

precedent shall not be construed as a waiver of any other default, breach or condition

precedent or any other right thereunder.

G. This Agreement constitutes the entire agreement and

understanding of the parties and supersedes all offers, negotiations and other

agreements. There are no representations or understandings of any kind not set forth

herein. Any amendment to this Agreement must be in writing and executed by both

parties.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of

the date aforesaid.

Universal Protection Service, LLC, City of d/b/a Allied Universal Security

Services Moline, Illinois

By____________________________ By____________________________

Mayor

Title:

Attest:

______________________________

City Clerk

Approved as to Form:

______________________________

City Attorney

4

Exhibit A

One Moline Police Officer will be assigned to SouthPark Mall (“Center”) during the

hours of:

Monday 2:00 – 8:00 pm 6 hours

Tuesday 2:00 – 8:00 pm 6 hours

Wednesday 2:00 – 8:00 pm 6 hours

Thursday 2:00 – 8:00 pm 6 hours

Friday 2:00 – 9:30 pm 7.5 hours

Saturday 2:00 – 9:30 pm 7.5 hours

Sunday 12:00 – 5:00 pm 5 hours

Total Hours per week 44 Hours (2288 hours annually)

1. Allied Universal shall remit a total annual payment of One hundred twenty-seven

thousand and 00/100 dollars ($127,000.00) to the City of Moline for Law

Enforcement Services to be paid in equal installments on a quarterly basis. The

City will invoice Allied Universal on a quarterly basis for this payment as well as

for any additional overtime costs incurred in the prior quarter.

2. The Officer assigned at the Center will not be dispatched off site for routine calls,

however in the event of an emergency the Officer may be required to respond

until such time as they can be replaced at the emergency and return to the

Center. When such an emergency occurs, the Officer will notify Allied Universal

personnel.

3. Every attempt will be made to use other manpower to transport arrestees away

from the Center for booking. If the Officer assigned to the Center needs to

transport an arrestee, the Officer will notify Allied Universal personnel.

4. The City will make reasonable attempts to backfill the position at the Center if the

Officer assigned is unable to work due to sickness or other unforeseen

circumstances.

5. For special events or other special needs outside the regular schedule or staffing

levels, Allied Universal will request additional officers with at least 48 hours

written notice, and City will provide additional officers at a rate of $55.50 per hour

as long as the City does not have to call in officers for overtime to fill the request.

If the City has to call in overtime to provide officers, the rate charged to the Allied

Universal shall be time and a half of the above rate. All overtime work shall be

performed and paid in two hour increments.

6. The hours of the Officer assigned to the Center may be flexed with prior

agreement between the Senior Property Manager of the Center and the Chief of

Police.

Quality Controlled Staffing

Savings from Mark-Up Rate

Actual Hours Billed

Year Wages Paid

Hours Billed

(29% Mark-Up) Screening Costs Total Expenses

2015 $458,078.71 $590,921.55 $3,282.00 $594,203.55

2016 $466,499.47 $601,784.33 $3,810.00 $605,594.33

Estimated Savings - If mark-ups had been 31% and 38.5% with previous company

Year Wages Paid

Hours Billed

(55% at 31% Mark-Up)

Hours Billed

(45% at 38.5% Mark-Up) Total Hours Billed Difference

2015 $458,078.71 $330,045.71 $285,497.56 $615,543.27 $21,339.72

2016 $466,499.47 $336,112.87 $290,745.79 $626,858.66 $21,264.33

Total 2-Year Savings $42,604.05

Referred vs. Recruited

Department Referred Recruited Total

HR 1 1

Finance 1 1

Water 2 3 5

Streets 25 25

Park Maintenance 40 40

Parks & Rec 80 80

Total 83 69 152

Percentage 55% 45% 100%

Page 1 of 3

Quality Controlled Staffing

Savings from Pre-Employment Check Fees

Estimated Savings Related to Pre-Employment Check Fees

Check Previous Fee Current Fee # in 2015

Savings in

2015 # in 2016

Savings in

2016

Total 2-Year

Savings

National Background Check $12.00 $0.00 142 $1,704 164 $1,968 $3,672.00

County Background Check $9.00 $16.50 14 ($105) 21 ($158) ($262.50)

Sex Offender Check $8.00 $0.00 142 $1,136 164 $1,312 $2,448.00

Credit History Check $7.00 $0.00 1 $7 1 $7 $14.00

Reference Check $12.00 $0.00 2 $24 3 $36 $60.00

Total 301 $2,766 353 $3,166 $5,931.50

Page 2 of 3

Quality Controlled Staffing

Total Estimated Savings

Category 2015 2016

Total 2-Year

Savings

Mark-Up Rate $21,339.72 $21,264.33 $42,604.05

Pre-Employment Check Fees $2,766.00 $3,165.50 $5,931.50

Total $24,105.72 $24,429.83 $48,535.55

Page 3 of 3

AGREEMENT BETWEEN THE PROJECT OF THE QUAD CITIES

AND THE CITY OF MOLINE

THIS AGREEMENT made and entered into this _____ day of November, 2016,

by and between the City of Moline, Illinois, a Municipal Corporation (“City”) and The

Project of the Quad Cities.

WITNESSETH, that The Project of the Quad Cites for and in consideration of the

payment to be made to it by the City in the amount of Ten Thousand and 00/100 Dollars

($10,000) hereby covenants and agrees to relocate its overhang door located at 1202 4th

Avenue, Moline, Illinois.

The Project of the Quad Cities further agrees to rescind its interest in the easement

located over and across the west 15 feet of 1224 4th Avenue, Moline, Illinois. Upon

payment and execution of a Quit Claim Deed Releasing the Easement by The Project, the

City will record the deed with the Rock Island County Recorder’s office terminating the

easement.

IN WITNESS THEREOF, the Parties have executed this agreement on the date

above mentioned.

CITY OF MOLINE, ILLINOIS THE PROJECT OF THE QUAD

CITIES

Scott Raes, Mayor

_____________________________

Date Date

Attest: ________________________

City Clerk

Approved as to Form:

______________________________

City Attorney

Prepared by and return to:

Maureen E. Riggs

City of Moline

619 16th Street

Moline, IL 61265

QUITCLAIM DEED TERMINATING EASEMENT

This Quitclaim Deed made , 2016, by The Project of the

Quad Cities, an Iowa not for profit corporation, GRANTOR, to the City of Moline, Illinois, an

Illinois municipal corporation, GRANTEE.

GRANTEE is the owner of the property located at 1224 4th Avenue, legally described as follows:

Lot 1, 2 and part of Lot 3, all in Block 28 in the Original Town of Moline, being part of the

West Half of Section 32, Township 18 North, Range 1 West of the 4th Principal Meridian,

Rock Island County, Illinois, more particularly described as follows:

Beginning at a found #5 rebar at the northeast comer of Lot 1 in said Block 28;

Thence South 25 degrees 43 minutes 10 seconds East along the east line of said Lot 1 a

distance of 152.04 feet to the southeast corner of said Lot 1, said corner also being on the

north line of a 20 feet wide Public Alley;

Thence South 64 degrees 35 minutes 17 seconds West along the north line of said Public

Alley a distance of 204.36 feet;

Thence North 25 degrees 49 minutes 01 second West a distance of 82.15 feet to the

southeasterly corner of an existing building;

Thence continuing North 25 degrees 49 minutes 01 second West along the east line of said

building, a distance of 69.57 feet to the north line of Block 28 and the south right of way line

of 4th Avenue;

Thence North 64 degrees 30 minutes 00 seconds East along said north line, a distance of

204.61 feet to the point of beginning, containing 0.713 acres, more or less.

The above described tract of land is subject to an easement for ingress and egress over and

across the west 15.00 feet thereof and is subject to all other easements of record.

For purpose of this description, the north line of Block 28 was assumed to bear North 64

degrees 30 minutes 00 seconds East.

GRANTOR is the owner of the easement specifically referenced in the Warranty Deed recorded

as Document No. 2014-18688 in the Rock Island County Recorder’s Office, on October 27,

2014, and described above as an easement for ingress and egress over and across the west 15 feet

of 1224 4th Avenue, Moline, Illinois.

GRANTOR, for and in consideration of the sum of One Dollar ($1.00) paid by GRANTEE, the

receipt of which is acknowledged, conveys and quitclaims to GRANTEE all the right, title,

interest, estate, claim, and demand, both at law and in equity, of GRANTOR, of, in, and to the

described easement and all other rights, privileges, and appurtenances held or owned by or of

GRANTOR in the above described land.

Dated: , 2016

THE PROJECT OF THE QUAD CITIES

By:

Name:

Its:

STATE OF )

)

COUNTY OF )

I, the undersigned, a notary public in and for said County, in the State aforesaid,

do hereby certify that ________________________________ (name),

(title), for The Project of the Quad Cities, known to me to be the

same person whose name is subscribed to the foregoing instrument, appeared before me this

______ day of , 2016, in person, and acknowledged that he/she

signed, sealed and delivered the said instrument as his/her free and voluntary act, for the uses and

purposes therein set forth.

Notary Public

(seal)

Prepared by and

after recording mail to:

City of Moline

Planning & Development Dept.

619 16th Street

Moline, IL 61265

Attn: Ray Forsythe

SUBORDINATION AGREEMENT

THIS AGREEMENT, made this ____ day of ________________________, 2017, by City of Moline,

Illinois, hereinafter referred to as “City,” present holder of the mortgage recorded in Official Record as

Document No. 2014-08984 in the Recorder’s Office of Rock Island County, Illinois, and hereinafter

referred to as "Mortgage";

WITNESSETH

THAT WHEREAS, Jack Laud, as owner of the real property described herein(hereinafter "Owner") did

execute a Mortgage, dated December 17, 2013, in favor of City, as mortgagee, covering the following

described real property to wit:

Lots Number One (1), Two (2), Four (4) and Five (5) in Nino Cabry’s Subdivision of the East one-half of

Lots Eighteen (18), Nineteen (19), Twenty (20) and part of Lot Twenty-One (21) in J. Edw. Weaver’s

First Addition to Moline, Illinois and located in the Southeast Quarter of Section Number Three (3) in

Township Number Seventeen (17) North, Range Number One (1) West of the Fourth Principal Meridian,

situated in Rock Island County, Illinois (4512 Avenue of the Cities, Moline, IL).

WHEREAS, Owner currently has an executed a mortgage and note in favor of Bank Orion, hereinafter

referred to as "Lender," said mortgage dated October 24, 2014, and recorded as Document No. 2014-

18655, payable with interest and upon the terms and conditions described therein; and

WHEREAS, Owner seeks to refinance its mortgage and note in favor of Lender to perform repairs to the

above named property; and

WHEREAS, it is a condition precedent to obtaining said loan that Lender’s mortgage last above

mentioned shall unconditionally be and remain at all times a lien or charge upon the real property

hereinabove described, prior and superior to the City’s Mortgage lien first above mentioned; and

WHEREAS, Lender is willing to make said loan provided the mortgage securing the same is a lien or

charge upon the above described property prior and superior to the City’s Mortgage lien first above

mentioned and provided that City will specifically and unconditionally subordinate its lien first above

mentioned to the lien or charge of the mortgage in favor of Lender; and

WHEREAS, it is to the mutual benefit of the parties hereto that Lender make such loan to Owner; and

City is willing to have the Lender’s mortgage securing the same shall, when recorded, constitute a lien or

charge upon said real property which is unconditionally prior and superior to the City’s Mortgage lien

first above mentioned.

NOW, THEREFORE, in consideration of the mutual benefits accruing to the parties hereto and other

valuable consideration, the receipt and sufficiency of which consideration is hereby acknowledged, and in

order to induce Lender to make the loan above referred to, it is hereby declared, understood and agreed as

follows:

1. That said mortgage securing said note in favor of Lender, and any renewals or extensions

thereof, shall unconditionally be and remain at all times a lien or charge on the property

therein described, prior and superior to the City’s lien or charge of the Mortgage first

above mentioned.

2. That Lender would not make its loan above described without this subordination

agreement.

3. That this agreement shall be the whole and only agreement with regard to the

subordination of the lien or charge of the City’s Mortgage first above mentioned to the

lien or charge of the mortgage in favor of Lender above referred to and shall supersede

and cancel, but only insofar as would affect the priority between the City’s Mortgage and

Lender’s mortgage lien, any prior agreement as to such subordination including, but not

limited to, those provisions, if any, contained in the City’s Mortgage first above

mentioned, which provide for the subordination of the lien or charge thereof to another

mortgage or mortgages.

City declares, agrees and acknowledges that

It subordinates the lien or charge of the City’s Mortgage first above mentioned in favor of

the lien or charge upon said real property of the mortgage in favor of Lender above

referred to and understands that in reliance upon, and in consideration of this

subordination, specific loans and advances are being and will be made and, as part and

parcel thereof, specific monetary and other obligations are being and will be entered into

which would not be made or entered into but for said reliance upon this subordination.

Dated this day of __________________________________, 2017

IN WITNESS WHEREOF, MORTGAGEE has caused its Corporate Name to be hereunto subscribed by

its Mayor and duly attested Corporate Seal to be hereunto affixed by its City Clerk all in the CITY OF

MOLINE this __________day of _____________________________, A. D., 2017.

Attest:

____________________________(Seal) ___________________________(Seal)

Printed Name: Scott Raes Printed Name: Tracy Koranda

Mayor of the City of Moline City Clerk

Approved as to form:

_____________________________

City Attorney

STATE OF ILLINOIS )

) ss

COUNTY ROCK ISLAND )

On this ____ day ____________________, A.D. 2017 before me, the undersigned, a Notary Public in and

for said County and State, personally appeared Scott Raes, Mayor and Tracy Koranda, City Clerk to me

personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk of the

City of Moline that said instrument was signed on behalf of said City of Moline, an Illinois Municipal

Corporation, by authority of its Articles of Organization; and that the said Scott Raes as such Mayor,

acknowledged the execution of said instrument to be the voluntary act and deed of said City, by it and by

him voluntarily executed.

____________________________________

Notary Public

Project No. : 1248 Description: 9th Street A, 33rd to 34th Avenue

Contractor : Miller Trucking & Excavating

Date : 12-Dec-16 WORK DAYS CONTRACT

Contract n/a Original Contract $497,180.25

Change Order No. : 1 & Final Changes 0 Changes To-Date $57,512.37

Adjusted Adjusted Contract $554,692.62

Sheet 1 of 1 % Change 11.57%

* Item Description Quantity Unit Price Addition Deduction

1 -55.20 UNITS $18.00 ($993.60)

2 124.10 UNITS $40.00 $4,964.00

3 0.00 CY $12.00

4 0.00 CY $14.00

8 -1470.10 SY $1.25 ($1,837.63)

9 0.00 LSUM $12,000.00

10 0.00 TONS $50.00

11 -55.00 SY $7.00 ($385.00)

12 -0.02 SY $56.00 ($1.24)

13 -138.10 SY $10.00 ($1,381.00)

14 153.04 SY $70.00 $10,713.11

15 171.00 SY $10.00 $1,710.00

16 -45.80 SY $80.00 ($3,664.00)

17 63.50 SF $6.25 $396.88

18 41.00 SF $22.00 $902.00

19 0.00 SF $40.00

20 -1110.00 SF $2.00 ($2,220.00)

21 0.00 SF $5.00

50 0.00 LSUM $5,000.00

* 56 1.00 LSUM $9,119.25 $9,119.25

* 57 Meyer Landscaping 1.00 LSUM $2,153.27 $2,153.27

WATER

6 -91.70 CY $38.00 ($3,484.60)

22 16.60 LF $70.00 $1,162.00

23 11.25° Bend, DI, MJ, 8" 0.00 EACH $250.00

24 22.5° Bend, DI, MJ, 8" -2.00 EACH $270.00 ($540.00)

25 45° Bend, DI, MJ, 8" 2.00 EACH $270.00 $540.00

26 Tee, DI, MJ, 8"x8"x8" 0.00 EACH $450.00

27 Tee, DI, MJ, 8"x8"x6" 0.00 EACH $400.00

28 Reducer, DI, MJ, 8"x6" 0.00 EACH $230.00

29 Valve & Box, 8" -1.00 EACH $1,415.00 ($1,415.00)

30 Fire Hydrant Assembly Complete 0.00 EACH $3,900.00

31 Fire Hydrant to be Removed 0.00 EACH $500.00

32 Corporation for Testing, 1" -1.00 EACH $400.00 ($400.00)

33 Water Service Connection Complete, 1" 3.00 EACH $400.00 $1,200.00

34 Copper Water Service Pipe, 1" 202.50 LF $30.00 $6,075.00

35 Curb Stop & Box, 1" 3.00 EACH $475.00 $1,425.00

* 51 Water Main Break 1.00 LSUM $2,142.38 $2,142.38

* 52 Cut in 6" Valve 1.00 LSUM $4,754.95 $4,754.95

* 53 Water Main Casing 1.00 LSUM $2,213.20 $2,213.20

Detectable Warnings

Aggregate Base Course, Type B, 6"

Pavement Removal

Class B Patch, TY IV w/HMA

PCC Sidewalk, 6" Ramp

Seeding Special Complete

Stone Dumped Rip Rap

PCC Pavement, 7" w/Integral Curb

Driveway Pavement Removal

PCC Sidewalk, 4"

Trench Backfill (Water)

CITY OF MOLINE

CONTRACT CHANGE ORDER

PCC Driveway Pavement

Embankment

Geotechnical Fabric for Ground Stabilization

Tree Removal (6 to 15 Units)

Tree Removal (over 15 Units)

Furnished Excavation

UTILITY

Traffic Control Complete

Wood Wall Removal

Block Wall Removal

Heritage Landscaping

Watermain, D.I.P., P CL 350, 8"

WPC

5 Trench Backfill (Sanitary) -29.60 CY $38.00 ($1,124.80)

36 Sanitary Sewer, DIP, P CL 350, 8" -8.00 LF $75.00 ($600.00)

37 Sanitary Sewer Service, 6" 8.00 LF $78.00 $624.00

38 Reconnect Sanitary Service Lateral, 6" 0.00 EACH $1,150.00

39 Manhole, San., Type A, 4' Dia. w/T.I.F., Closed Lid 0.00 EACH $3,900.00

40 Inside Drop MH, San., Type A, 4' Dia. w/T.I.F., Closed Lid 0.00 EACH $5,700.00

41 Remove MH, Sanitary 0.00 EACH $800.00

* 55 Relay Sanitary Sewer on 33rd Ave. 1.00 LSUM $23,372.21 $23,372.21

STORM

7 Trench Backfill (Storm) 0.00 CY $38.00

42 Inside Drop MH, Storm., Type A, 5' Dia. w/T.I.F., Closed Lid 0.00 EACH $6,200.00

43 Storm Sewer, 12" -12.00 LF $62.00 ($744.00)

44 Storm Sewer, 24" -13.00 LF $80.00 ($1,040.00)

45 Pipe Underdrain Complete, 6" 124.00 LF $14.00 $1,736.00

46 Pipe Underdrain Complete, 6" (Special) -26.00 LF $30.00 ($780.00)

47 Catch Basin Special No. 2 0.00 EACH $4,500.00

48 PRC Flared End Section, 24" 0.00 EACH $1,070.00

49 Grating for Concrete Flared End Section, 24" -1.00 EACH $775.00 ($775.00)

* 54 Driveway Culvert Install 1.00 LSUM $3,694.99 $3,694.99

* Denotes new item added to contract Totals $78,898.24 ($21,385.87)

Previous Changes = Total Changes To-Date = $57,512.37 $57,512.37

1-50 Adjustments to final quantity based off of field measurements.

*51 The water main had a break during a sanitary pipe install on 33rd Avenue.

*52 We decided to cut in a 6" valve on the existing main to better isolate the shut down while installing the sewer.

*53 After installing the sanitary drop in MH 1 we had to encase the water main due to the lack of separation.

*54 Driveway culvert installation on 34th Avenue

*55 Existing san. sewer that we were tying into was too low to match and had a belly so we extended the job west of the MH on 33rd Avenue

*56 Miller hired Heritage Landscape to replace the 2nd tier of the Van's retaining wall because the integrity of the wall was in poor shape

*57 Coopman's sprinkler repair/replace that was completed by Meyer Landscape

CHANGE ORDER APPROVAL

Contractor:___________________________________________ Date:_______________

Net Change

ACCOUNT BUDGETED ORIGINAL CONTRACT CHANGE TOTAL

ORDER

UTILITY $300,000.00 $226,803.25 $19,476.04 $246,279.29

WATER $110,000.00 $86,340.00 $13,672.93 $100,012.93

WPC $75,000.00 $122,364.00 $22,271.41 $144,635.41

STORM $90,000.00 $61,673.00 $2,091.99 $63,764.99

BUDGET SUMMARY

Project No. : 1232 Description: Demolition at 1101 4th Avenue

Contractor : Miller Trucking & Excavating

Date : 12/09/16 CONTRACT

Original Contract $69,505.00

Change Order No. : 1 and FINAL Changes To-Date $15,270.82

Adjusted Contract $84,775.82

Sheet 1 of 1 % Change 22.0%

* Item Description Quantity Unit Price Addition Deduction

1 0 LSUM $37,000.00

2 559.39 SF $1.00 $559.39

3 159.01 SF $7.00 $1,113.07

4 575.12 SF $23.00 $13,227.76

5 -8.4 SF $38.00 ($319.20)

6 41 LF $45.00 $1,845.00

7 -7.22 SY $160.00 ($1,155.20)

8 0 LSUM $8,500.00

* Denotes new item added to contract Totals $16,745.22 ($1,474.40)

Previous Changes = Total Changes To-Date = $15,270.82 $15,270.82

REASON FOR CHANGE

CHANGE ORDER APPROVAL

Contractor:___________________________________________ Date:_______________

DEMOLITION

PCC SIDEWALK 4"

PCC SIDEWALK RAMP, 6"

DETECTABLE WARNINGS

Net Change

CLASS B PATCH, TYPE IV WITH HMA

TRAFFIC CONTROL COMPLETE

1-8 Adjustments to final quantities are based off of final field measurements

CITY OF MOLINE

CONTRACT CHANGE ORDER

REMOVE AND REPLACE C&G

SIDEWALK REMOVAL

CITY COUNCIL GOALS AND PRIORITIES – COMMITTEE UPDATES

RESTAURANT/RETAIL ATTRACTION STRATEGY

Team: Chair - Ray Forsythe, Maureen Riggs, Chris Mathias, Shawn Christ

Completed:

? Contract with Retail Strategies

? Retail Recruitment Campaign underway

? Identified various site locations

? Addressed sidewalk issues on SouthPark Mall outlots

? Worked with Macerich, Dolan Commons, Build to Suit, Miller Trucking, Walmart Center,

MultiModal Station, Moline Center

Upcoming:

? Extend contract with Retail Strategies

? Continue retail recruitment at above locations as well as various lots/buildings that have

been identified

? Popeye’s announced Moline location; City is pending developer’s building permit

application

? Retail/restaurant construction underway at 38th and John Deere Road; former Ryan’s

Steakhouse and SouthPark Mall redevelopment in the planning stages

JOHN DEERE ROAD CORRIDOR BUSINESS DEVELOPMENT

Team: Chair - Ray Forsythe, Shawn Christ, Chris Mathias, Scott Hinton, J.D. Schulte

Completed:

? Retail Strategies work (see Restaurant/Retail Strategy priorities update above)

? 38th Street/Coal Town Road work completed; 41st Street intersection completed; John Deere

Road overpass completed; temporary widening in place

? Chick-Fil-A completed and open

December 20, 2016 Report

City Council Priorities: Page

1. Restaurant/Retail Attraction Strategy. 1

2. John Deere Road Corridor Business Development. 1

3. Marketing Program: “Why Moline”. 2

4. City Building Maintenance Plan. 2

5. Spiegel Building Development. 2

6. Red Water Solution. 3

CITY COUNCIL GOALS AND PRIORITIES – COMMITTEE UPDATES December 20, 2016

Page 2 of 3

Upcoming:

? Car wash in Menards outlot under construction

? 38th Street Development by Build-To-Suit has started

? Mattress Firm under construction

? Former Ryan’s Steak House sold and under design for redevelopment

MARKETING PROGRAM: “WHY MOLINE”

Team: Chair - Ray Forsythe, Anamaria Vera, Alison Fleming, Nate Scott, Lori Wilson, Kelly

Giovanine

Completed:

? Social media presence

? Budgeted funds in 2017 Budget

? Meetings with potential partners have begun and include Renew Moline and the Quad

Cities Chamber of Commerce

Upcoming:

? Videos of events with Parks drone

? Continue partner meetings and collaboration on marketing materials

CITY BUILDING MAINTENANCE PLAN

Team: Chair - J.D. Schulte, Rodd Schick, Brandon Pannell, Sarah Mark

Completed:

? LED lighting assessment, bidding, bid letting and receipt of fixtures

? Building needs assessment

? Budget development and approval

? Creation of Internal Service Fund

Upcoming:

? Continue installation of LED fixtures

? Processing of rebate forms

? Bidding of prioritized projects for 2017

? Energy assessments of additional sites

? Alternative Energy Solution Considerations

? Present updates and additional recommendations to City Council

CITY COUNCIL GOALS AND PRIORITIES – COMMITTEE UPDATES December 20, 2016

Page 3 of 3

SPIEGEL BUILDING DEVELOPMENT

Team: Chair - Amy Keys, Ray Forsythe, Chris Mathias

Completed:

? RFP issued; one response received that was unacceptable

? Letter of interest received from Gorman & Company

? Meetings with Gorman & Company and tour of building; resulted in Gorman requesting

180 days to explore development feasibility

? Council bill authorizing City to negotiate purchase agreement and development agreement

exclusively with Gorman & Company Inc. for 180 days from September 20, 2016

? Gorman has completed due diligence

? Meeting held in November with Gorman to discuss potential options

Upcoming:

? Continue to work with Gorman to draft purchase agreement and development agreement

? Purchase agreement and development agreement to City Council for approval before

expiration of 180 days

RED WATER SOLUTION

Team: Chair - Tony Loete, J.D. Schulte, Scott Hinton, Dave Owens, Bob Bohannon, Randy Moritz

Completed:

? Reviewed regulatory considerations

? Identified the state of the condition; discoloration problem sites are neither growing nor

declining

? Identified historical attempts to solve the problem – i.e., pipe replacements, pipe rehab, pipe

cleaning

? Identified historical attempts to provide temporary relief from the condition – flushing,

filters, plumbing flushes, and red-b-gone

? Considered treatment plant enhancements to solve the problem

• Contracted with Process Research Solutions (PRS) for treatment consultation

? Considered funding alternatives for additional replacement, rehab, etc.

Upcoming:

? Work with PRS to evaluate treatment alternatives

? Continue to provide temporary relief

? Continue to ensure disinfection residual is present

? Make recommendations on treatment/replacement/rehab/other

? Present findings to City Council