City of Moline Committee of the Whole met September 12.
City of Moline Committee of the Whole met September 12.
Here is the minutes provided by the Committee:
Present: Mayor Stephanie Acri (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large)
Absent: Alderman Richard “Dick” Potter (Ward 4)
Staff: Doug Maxeiner, City Administrator
Maureen Riggs, City Attorney
Amy Saunders, Deputy City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Todd Green, GIS Administrator
Bryon Lear, Library Director
John Hitchcock, Interim Chief of Police
Jeff Snyder, Interim Fire Chief
Scott Hinton, City Engineer
Kathy Carr, Finance Director
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
Amy Keys, Deputy City Attorney
Dave Mallum, Fleet Manager
Tony Loete, Utilities General Manager
Chris Mathias, Property Management Coordinator
Cole Neder, Planning & Development Intern
Arnie McCollom, WPC Operations Technician
James Maurer, Police Officer
Lucas Guyton, Firefighter/Paramedic
Timothy Romang, Firefighter/Paramedic
Others: Chelsey Hohensee, MetroLINK
Ron Miller, Resident
Frank Sykes, Resident
Family & Friends of Police & Fire Personnel
Gerold Shelton, The Dispatch
Various Members of the Press
Mayor Acri called the meeting to order at 5:30 p.m. in Council Chambers.
Oaths of Office:
Oath of office for regular commissioned appointment as Police Officer to James Maurer effective September 12, 2017 (hire date September 12, 2016).
Oaths of office for permanent appointment of Firefighter/Paramedic Lucas Guyton and Firefighter/Paramedic Timothy Romang effective August 29, 2017.
Mayor’s Board Appointments:
Mayor’s appointment of Mark Roemer, property owner of 1312 5th Avenue, as an SSA #6 Board member for a full, three-year term to expire on September 12, 2020.
Mayor’s appointment of Peter McDermott, property owner of 415 14th Street and 1719 5th venue, as a Moline Centre Main Street Commissioner and SSA #6 Board member for full, three-year terms to expire on September 12, 2020.
Mayor’s appointment of Ajay Singh, property owner of 1506 6th Avenue, as a Moline Centre Main Street Commissioner and SSA #6 Board member for full, three-year terms to expire on September 12, 2020.
Mayor’s appointment of Chelsey Hohensee, representing property owner MetroLINK of 1515 River Drive, as a Moline Centre Main Street Commissioner and SSA #6 Board member for full, three-year terms to expire on September 12, 2020.
A motion was made by Alderman Parker to approve all four (4) appointments. Seconded by Alderman Berg. Motion passed unanimously.
A Proclamation from the American Red Cross to declare October 14, 2017, as the day to “Sound the Alarm.” Per Mayor Acri, this event will be rescheduled due to the hurricanes and other major weather events happening around the country at this time.
A Proclamation from The Greater Quad Cities Hispanic Chamber of Commerce to declare September 15, 2017 to October 15, 2017, as “National Hispanic Heritage Month.”
Questions on the Agenda:
Mayor Acri pulled Item No. 9, Council Bill #1152-2017, from the Council Agenda this evening.
1. A Resolution authorizing the Mayor and City Clerk to execute a Fourth Amendment to the Intergovernmental Agreement between the City of Moline, Illinois, and Rock Island County Metropolitan Mass Transit District (MetroLINK). Dave Mallum, Fleet Manager, shared that Fleet Services now has 23 vehicles and pieces of equipment operating on Compressed Natural Gas (CNG). These units are fueling at the MetroLINK infrastructure at the City’s fueling site at 3635 4th Avenue. The site was constructed by MetroLINK in 2002 and has been a backup location for MetroLINK since they moved into their new facility in 2015. The City of Moline plans to have over 30 units operating on CNG by the end of 2018. MetroLINK is still maintaining the system and infrastructure.
Recent discussions with the MetroLINK staff have resulted in a realization by both City staff and MetroLINK representatives, that the future viability and reliability of the site is as important to Moline as it is for MetroLINK. The City’s use of the site is primary now, and MetroLINK’s use is secondary and rare. MetroLINK does not apply any markup to the City in their invoicing for fuel that the City dispenses from their infrastructure. Because of these facts, City staff agrees the time has come to cost share with MetroLINK on the expenses involved in maintaining this infrastructure.
Because of those discussions, an amendment to the Intergovernmental Agreement between the City and MetroLINK has been drafted, and the draft has been approved by the Rock Island County Metropolitan Mass Transit District. The amendments to the Intergovernmental Agreement include Moline now sharing the cost of maintenance and improvements to the site at a 50/50 cost share arrangement. Fleet Services currently charges a $0.17 markup for fuel island customers to be used for fuel island overhead and infrastructure improvements, and $76,565.62 is currently available to be used towards cost sharing of maintenance and improvements. A motion was made by Alderman Parker to approve. Seconded by Alderman Waldron. Alderman Wendt made a motion to amend to add a provision that at the termination of this Agreement, the City, at its option, may take the infrastructure/equipment as an asset or ask MetroLINK to remove it. Seconded by Alderman Berg. The amendment passed unanimously. The amended motion also passed unanimously.
Alderman Wendt made a motion that in the future, City staff shall provide Council with redlined versions of amendments to agreements, ordinances and contracts. Seconded by Alderman Berg. Motion passed unanimously.
2. A General Ordinance amending Chapter 20 “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Section 20-5109, “Parking Time Limits/Restrictions Established,” by repealing subsection (d) in its entirety; amending Section 20-5119, “Penalties For Violations Of This Article,” by repealing subsection (1)(b) in its entirety and enacting in lieu thereof one new subsection (1)(b) relating to the same subject matter; and directing staff to, prior to issuance of a ticket for a violation of Section 20-5109 of the Moline Code of Ordinances, provide such violator a fifteen (15) minute grace period. Amy Keys, Deputy City Attorney, indicated that during an informational presentation at the August 8 Committee-of-the-Whole meeting, the Committee determined it wanted to improve parking services and provide better customer service to those who park on-street and in City-owned parking lots. To further such goal, the Committee voted to suspend enforcement of the space jumping ordinance, and the Mayor asked for more action than the suspension of enforcement. Therefore, staff is recommending the repeal of subsection (d) related to space jumping in its entirety. The Committee also voted to require that each vehicle found to be violating any of the subsections of Section 20-5109 of the Moline Code Ordinances be given a courtesy warning ticket upon the vehicle’s first offense, with a vehicle being given one courtesy warning ticket every year. The Committee further directed staff to provide violators who park in a parking space, either on street or in a City-owned lot, over the designated time limit, a fifteen (15) minute grace period prior to a ticket being issued. The General Ordinance is being presented to the Committee for review to ensure it accurately reflects the Committee’s desire. This item also appeared on the City Council Agenda on September 12, 2017, under “Items Not on Consent” for first reading. A motion was made by Alderman Parker to approve. Seconded by Alderman Rodriguez. Motion carried with Alderman Waldron voting nay.
3. A Resolution authorizing the Mayor to execute a Contract for Professional Services with National Research Survey Inc., for citizen survey services, in an amount not to exceed $16,740.00, to administer, analyze and report results from a customizable citizen survey. Ray Forsythe, Planning & Development Director, explained that the City Council, in its Strategic Plan Policy Agenda for 2016-2017, identified implementing and marketing the “Why Moline” Marketing Program as a high priority, and staff has created a Marketing Committee that is working closely with the City’s Website Committee in order to create a “Why Moline” Marketing Program campaign that highlights the benefits of living, working, and playing in Moline with regard to this goal. Staff is currently working on ways to implement the “Why Moline” Marketing Program by increasing the City’s social media presence, increasing overall customer service, highlighting City services and branding the City. However, in order to measure service performance, assess community needs, evaluate community receptiveness to City government and gather community characteristics to assist staff in creating a long-term strategic plan for continued implementation of the “Why Moline” Marketing Program, an outreach effort by way of a citizen survey is necessary, and the City wishes to conduct a citizen survey. Mr. Forsythe provided a sample citizen survey, which is attached hereto. A motion was made by Alderman Parker to approve. Seconded by Alderman Rodriguez. Alderman Wendt made a motion to table this item for two weeks. Seconded by Alderman Waldron. Alderman Wendt’s motion carried with Alderman Rodriguez voting nay.
4. A Resolution authorizing the Mayor and City Clerk to adopt the Rules and Regulations for Motorized Food Vendors in the City of Moline. Ray Forsythe, Planning & Development Director and Cole Neder, Planning & Development Intern, explained that the City Council supports food trucks a/k/a motorized food vendors within the City of Moline, and in an effort to streamline the licensing and approval process, staff has compiled the Rules and Regulations for Motorized Food Vendors within the City. A motion was made by Alderman Turner to approve. Seconded by Alderman Parker. Alderman Parker made a motion to amend to allow tapping into City-approved electrical outlets at a standard fee. Seconded by Alderman Wendt. The amended motion passed unanimously. The original motion with the amendment passed unanimously.
Mayor’s appointment of John Wetzel to the Bi-State Revolving Loan Fund Board to fill the vacancy of Mark D. Petersen as the City of Moline’s representative on the board.
On-Site Occupational Health Program. Alison Fleming, Human Resources Manager, gave a presentation concerning the On-Site Occupational Health Program. The purpose of the program is to control health fund and liability fund expenses, provide cost effective occupational health services more efficiently, and educate and enhance wellness for employees and retirees to save health fund dollars. Ms. Fleming presented three options to the Committee.
1. On-Site Program – Nurse employed by City;
2. On-Site Program – Nurse contracted through Genesis Occupational Health; and
3. Off-Site Program for work-related injuries and return to work physicals.
After presenting the facts and figures for all three options, Ms. Fleming recommended approval of Option 2. After some discussion, Alderman Turner made a motion for staff to pursue Option 2. Seconded by Alderman Schoonmaker. Motion carried. Alderman Waldron abstained.
The meeting adjourned at 6:54 p.m.