City of Moline Committee of the Whole met September 26.
Here is the minutes provided by the Committee:
Present: Mayor Stephanie Acri (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large)
Absent: None.
Staff: Doug Maxeiner, City Administrator
Maureen Riggs, City Attorney
Amy Saunders, Deputy City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Don Goff, Network/Database Administrator
Bryon Lear, Library Director
John Hitchcock, Interim Chief of Police
Jeff Snyder, Interim Fire Chief
Scott Hinton, City Engineer
Kathy Carr, Finance Director
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
Amy Keys, Deputy City Attorney
Keith Verbeke, Finance Manager
Shawn Christ, Land Development Manager
Tony Loete, Utilities General Manager
Andrea Peterson, Accounts Receivable Technician
Perla Reynolds, Accounts Receivable Technician
Lori Smith, Accounts Receivable Technician
Will Tolmie, Accounts Receivable Technician
Rodd Schick, Municipal Services General Manager
Randi Haley, Utility Billing & Customer Service Manager
Others: Joyce Erickson, Resident
Elizabeth Keller, Resident
Ron Miller, Resident
Liz Press, Resident
Gerold Shelton, The Dispatch
Mayor Acri called the meeting to order at 5:30 p.m. in Council Chambers.
Questions on the Agenda-
Mayor Acri removed Item No. 5 from the Agenda.
Agenda Items-
1. A Resolution authorizing the purchase and installation of IDAS Digital 2-Way Radio System from Reliable Communications Corporation, for the amount of $140,586.75. Rodd Schick, Municipal Services General Manager, shared that Public Works has budgeted to replace the existing 2-way radio system which is scheduled to be taken out of service within the next year. After considerable investigation, it has been determined that a Digital Ultra-High Frequency 6.25 KHZ radio system is the most cost effective solution. The National Association of State Procurement Officials (NASPO) has established government contract pricing for ICOM radios and equipment. Reliable Communications Corporation in Davenport, Iowa currently holds said contract. A motion was made by Alderman Parker to approve. Seconded by Alderman Berg. Motion passed unanimously.
2. An Ordinance amending the Zoning and Land Development Code of the City of Moline, Illinois, by enacting thereto an amendment of the Zoning Map, incorporated therein as Section 35-3103 (City of Moline; 1536 24th Avenue). Shawn Christ, Land Development Manager, stated that the Plan Commission held a public hearing on September 13, 2017, to hear a request from Mike VanAcker to rezone property located at 1536 24th Avenue from R-2 One-Family Residence District to NC Neighborhood Center District in order to maintain the property as a parking lot and to have the ability to add a storage garage. The Plan Commission, after public hearing, made a motion to make a recommendation to City Council to amend the zoning for 1536 24th Avenue. A motion was made by Alderman Parker to approve. Seconded by Alderman Turner. Motion passed unanimously.
3. A Special Ordinance declaring the City-owned property at 1151 26th Street Moline surplus and authorizing the Mayor and City Clerk to execute an Agreement for Sale of Real Estate and do all things necessary to convey the property to Moline Community Development Corporation, an Illinois Not-For- Profit Corporation. Amy Keys, Deputy City Attorney, explained that as a result of City Council goal setting, the Moline Community Development Corporation (MCDC) was created in 2008. Part of MCDC’s mission is to provide quality housing for low to moderate income families and to foster neighborhood improvement. The City recently took possession of an abandoned, single-family home at 1151 26th Street after it was donated by then owner Wells Fargo Bank N.A. Wells Fargo, when donating the property, also gave the City $7,500.00 to be used towards the demolition or rehabilitation of the property. To provide momentum to MCDC’s efforts, MCDC is interested in rehabilitating the single-family home on the lot and selling it to a qualified family. MCDC has offered to purchase the property for $1.00. Under the terms of the proposed Agreement, the $7,500.00 donated to the City by Wells Fargo would be given to the MCDC to use in the rehabilitation. The rehabilitation and sale of the single-family home at this location will restore the blighted property and increase the property tax base in the future. This item also appeared on the City Council Agenda on September 26, 2017, under “Items Not on Consent” for first reading. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion carried with one abstention by Alderman Turner due to her association with the MCDC. Mayor Acri and Alderman Turner abstained from the discussion of this item due to their association with the MCDC.
4. A Resolution declaring various items of antiquated and unused weapons and firing range parts and equipment as surplus property and authorizing the City Administrator to dispose of same. John Hitchcock, Interim Chief of Police, indicated that the Police Department currently has several antiquated weapons and firing range parts and equipment that were purchased decades ago and are no longer used. The items are detailed on Exhibit A. City staff is requesting that the items be declared as surplus property and disposed of by the City Administrator through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. A motion was made by Alderman Schoonmaker to approve. Seconded by Alderman Waldron. Motion passed unanimously.
5. Approval of an Ordinance amending Chapter 20, “Motor Vehicles And Traffic,” of the Moline Code of Ordinances, Appendix 3 thereof, “Pedestrian Crossing Signals,” by installing a pedestrian crossing signal midblock on River Drive approximately 850’ west of 41st Street. Mayor Acri removed this item from the Agenda.
6. Approval of a payment to the Illinois Department of Transportation related to the City of Moline’s share of I-74 Bridge Contract 64C08. Scott Hinton, City Engineer, indicated that an Agreement between the City of Moline and the State of Illinois was executed on March 13, 2017, detailing the City of Moline’s cost share of the Illinois Department Of Transportation’s (IDOT) Contract 64C08, I-74 Bridge from the Mississippi River to south of 7th Avenue. The Agreement stated that the City of Moline would reimburse IDOT for 80% of the City’s share of the contract upon award. A Resolution for Improvement was approved by the City Council on March 7, 2017, to use Motor Fuel Tax (MFT) funds for this purpose and to designate Section #17-00265-00-PV as the MFT section number. The City’s obligation at award is $491,541.44 with $393,233.15 (80%) due at this time. The remainder will be billed to the City upon completion of the project when the City’s total obligation is known. A motion was made by Alderman Parker to approve. Seconded by Alderman Turner. Motion passed unanimously.
7. Approval of a payment to the Illinois Department of Transportation related to the City of Moline’s share of River Drive Advance I-74 Work from 19th to 23rd Streets, Contract 64J68. Scott Hinton, City Engineer, stated that an Agreement between the City of Moline and the State of Illinois was executed on May 16, 2014, detailing the City of Moline’s cost share of the Illinois Department Of Transportation’s (IDOT) Contract 64J68, River Drive Advance I-74 Work from 19th to 23rd Streets. The Agreement stated that the City of Moline will reimburse IDOT for 80% of the City’s share of the contract upon award, and the remainder will be billed to the City upon completion of the project when the City’s total obligation is known. The City’s total obligation is $1,497,053.74. A previous payment of $989,185.24 was made on February 24, 2015, with the remaining $507,868.50 currently due. A motion was made by Alderman Parker to approve. Seconded by Alderman Potter. Motion passed unanimously.
8. A Resolution authorizing the Mayor and City Clerk to approve a request for an additional street light on 15th Street between 21st and 23rd Avenues. Scott Hinton, City Engineer, shared that staff received a request for an additional street light on 15th Street between 21st and 23rd Avenues. An investigation revealed that installing a light in this location is justified under the Residential Street Light Policy. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
9. A Resolution authorizing the Mayor and City Clerk to approve a request for six additional street lights on North Shore Drive between 16th and 25th Streets. Scott Hinton, City Engineer, indicated that staff received a request for street lights on North Shore Drive between 16th and 25th Streets. An investigation revealed that six lights are justified under the Residential Street Light Policy. Mr. Hinton recommended approval of four additional street lights. A motion was made by Alderman Parker to approve four additional street lights. Seconded by Alderman Berg. Motion passed unanimously.
10. A Resolution authorizing the Mayor and City Clerk to approve a request for two additional street lights on 34th Avenue between 34th Avenue Court and Blackhawk College. Scott Hinton, City Engineer, stated that staff received a request for street lights on 34th Avenue between 34th Avenue Court and Blackhawk College. An investigation revealed that two lights are justified under the Residential Street Light Policy. A motion was made by Alderman Waldron to approve. Seconded by Alderman Wendt. Motion passed unanimously.
11. A Resolution authorizing the Mayor to enter into a Contract for Professional Services with National Research Survey, Inc., for citizen survey services in an amount not to exceed $16,740.00 to administer, analyze and report results from a customizable citizen survey. Ray Forsythe, Planning & Development Director, reminded everyone that this item was presented to the Committee a couple weeks ago, and he was given direction to reach out to the school district to see if they would be interested in participating. Mr. Forsythe has met with the School Superintendent and the CFO, and this item was supposed to be on the Moline School Board’s agenda last night. However, this item did not make it on the Moline School Board’s agenda due to the recent fire at Franklin Elementary School. The administration supports the request, and they indicated that they are very interested in building the partnership with the City. Mr. Forsythe recommended tabling this item until the school district can address this item. Mr. Forsythe also shared that the school has identified a temporary school site, and they are asking the City for some help with some permitting and right-of-way acquisition. They are not ready to announce the temporary location at this time. However, it could open as early as Monday, October 2, 2017. Upon discussion, Alderman Wendt made a motion directing staff to move forward with this item upon Moline School Board approval. Seconded by Alderman Parker. Motion passed unanimously.
Informational-
Avenue of the Cities Pedestrian Crossings. Scott Hinton, City Engineer, stated that this is an item that came before the Traffic Committee earlier this month. Specifically, there was a request from a resident to install pedestrian crossings at 41st Street, 48th Street and 53rd Street on Avenue of the Cities. This request includes the push button crossing signals. At the time the Avenue of the Cities signals were installed, they were set up individually. Mr. Hinton asked the Committee if they are interested in reviewing all of the Avenue of the Cities signal timings. He indicated that there are nine signals from 27th Street to the East Moline border, and the cost for this traffic study could be approximately $100,000. The 34th Street intersection is the only intersection that currently has the push button crossing signals. Several Committee members are interested in reviewing this matter for the 2019 budget.
Work Session-
Bi-Annual Fee Review – Part Two
The following fees were reviewed:
Amusement Arcade License & Fee-
Keith Verbeke, Finance Manager, recommended eliminating the amusement arcade license and fee, located in Section 5-1102 of the Moline Code of Ordinances, because the arcades no longer contribute to the truancy and delinquency of minors. A motion was made by Alderman Turner to approve. Seconded by Alderman Schoonmaker. Motion passed unanimously.
Amusement Devices Licenses & Fees – Bowling Alleys, Tennis Courts & Racquetball Courts-
Keith Verbeke, Finance Manager, recommended eliminating the amusement devices licenses and fees for bowling alleys, tennis courts and racquetball courts, located in Section 5-1102 of the Moline Code of Ordinances, because these amusements no longer contribute to the truancy and delinquency of minors. In addition, the Finance Department opines that these fees are not business friendly. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
Amusement Devices Licenses & Fees – Coin-Operated Devices (all types)-
Keith Verbeke, Finance Manager, recommended eliminating the amusement devices licenses and fees for coin-operated devices (all types), located in Section 5-1102 of the Moline Code of Ordinances, because these amusements no longer contribute to the truancy and delinquency of minors. In addition, the Finance Department opines that these fees are not business friendly. A motion was made by Alderman Turner to approve. Seconded by Alderman Potter. Motion passed unanimously.
Outdoor Carnivals, Circuses, Traveling Shows & Exhibitions-
Keith Verbeke, Finance Manager, recommended eliminating the licenses and fees for outdoor carnivals, circuses, traveling shows and exhibitions, because of the liability associated therewith, and due to the fact that the State of Illinois licenses and monitors these events. A motion was made by Alderman Turner to approve. Seconded by Alderman Potter. Alderman Berg directed Interim Police Chief John Hitchcock to provide a report to the Committee concerning the number of police incidents that have occurred at the SouthPark carnival events.
Upon discussion, Alderman Wendt made a motion to table this item and direct staff to come back to the Committee, within 45 days, with the actual cost of issuing these licenses including the costs of background checks and the cost of the Moline Police Department’s presence at these events. Seconded by Alderman Parker. Motion to table carried with Aldermen Potter and Schoonmaker voting nay.
Boot Fee-
Keith Verbeke, Finance Manager, recommended increasing the boot fee, located in Section 20-5128 of the Moline Code of Ordinances, from $100 to $150, to ensure that said fee covers the cost of all towing, boot removal and staff costs associated with the booting process. A motion was made by Alderman Potter to approve. Seconded by Alderman Waldron. Motion passed unanimously.
Change to Chapter 17-1111 – Relocator’s License-
Keith Verbeke, Finance Manager, recommended amending this ordinance to change the due date of the relocator’s license fee to May 1. A motion was made by Alderman Turner to approve. Seconded by Alderman Parker. Motion passed unanimously.
Change to Chapter 17-8116(5)-
Keith Verbeke, Finance Manager, recommended some language changes to this ordinance to clearly define the intent of the ordinance concerning fire and police alarms.
Change to Chapter 20-5128 – Impoundment for Unpaid Violations-
Keith Verbeke, Finance Manager, recommended amending this ordinance to change the impoundment amount from $50 to $100.
Change to Chapter 22-1105(5)(d) – Tobacco License-
Keith Verbeke, Finance Manager, recommended amending this ordinance to change the beginning of the tobacco license year to May 1.
Liquor – Liquor License Renewal Fees-
Keith Verbeke, Finance Manager, recommended changing the annual liquor license renewal fee for Class J Park Concession liquor licenses from $250 to “no charge.”
Youth/Dance Club-
Keith Verbeke, Finance Manager, recommended amending this ordinance to align the petition/consent requirements for youth/dance clubs with the petition/consent requirements for liquor licenses.
A motion was made by Alderman Potter to approve the following items listed above:
Change to Chapter 17-8116(5);
Change to Chapter 20-5128 – Impoundment for Unpaid Violations;
Change to Chapter 22-1105(5)(d) – Tobacco License;
Liquor – Liquor License Renewal Fees; and
Seconded by Alderman Turner. Motion passed unanimously.
Water/Sewer Deposits-Refundable-
Randi Haley, Utility Billing & Customer Service Manager, presented additional information to the Committee this week concerning this item. Based on the data collected, Ms. Haley recommended eliminating water/sewer deposits. A motion was made by Alderman Parker to approve. Seconded by Alderman Rodriguez. Alderman Parker made an amendment to include staff’s recommendation of eliminating water/sewer deposits and added that all currently held water/sewer deposits be refunded immediately. Seconded by Alderman Wendt. The amendment passed unanimously.
Water Meter Service Fee-
Randi Haley, Utility Billing & Customer Service Manager, recommended a new water meter service fee, in lieu of eliminating the water/sewer deposits, to recapture City expenditures associated with the replacement of water meters that are damaged when a building owner fails to protect the water meter. The recommended water meter service fee is $45.00 plus the cost of the water meter. Said fee would be located in Section 34- 2124(a) of the Moline Code of Ordinances. A motion was made by Alderman Waldron to approve. Seconded by Alderman Wendt. Motion passed unanimously.
Public Comment-
Joyce Erickson, resident at 2706 9th Avenue, expressed her approval of the deer hunt and mentioned a couple other neighbors who are interested in having a deer hunt on their property. She also requested that a street light located at the corner of 28th Street and 9th Avenue be removed, because the street light shines in her windows.
Elizabeth Keller, resident at 1620 34th Street, shared that she is in favor of the deer hunt. She is concerned about deer ticks and deer with birth defects and injuries.
Liz Press, resident at 2627 12th Street, shared that she is not in favor of the deer hunt, because there has not been a DNR study, and there is no proof of an increase in deer-related traffic accidents. She is also concerned about deer being shot and coming into resident’s yards to die. She asked for the deer hunt item to be tabled and for the City to hold a public hearing concerning this matter.
The meeting adjourned at 6:59 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4313
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