City of Moline Committee of the Whole met January 9.
Here is the minutes provided by the Committee:
Present: Mayor Stephanie Acri (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2) ~ attended electronically ~
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large)
Absent: None.
Staff: Doug Maxeiner, City Administrator
Maureen Riggs, City Attorney
Amy Saunders, Deputy City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Don Goff, Information Technology Manager
Bryon Lear, Library Director
John Hitchcock, Interim Chief of Police
Jeff Snyder, Fire Chief
Scott Hinton, City Engineer
Keith Verbeke, Finance Manager
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
Tony Loete, Utilities General Manager
Chris Mathias, Property Management Coordinator
Fire Personnel
Others: Lisa Craig, Big Brothers Big Sisters
Kemoni Matthews, 2nd Grader at Butterworth Elementary School
Maggie Tinsman, Former Iowa Senator & Founder of Braking Traffik
Marisa Mansfield, Survivor Services Supervisor, Braking Traffik & Family Resources
Mary Macumber Schmidt, President, Family Resources
Deanna Jensen-Valliere, Advisory Council Member
Rebecca Valladares, Braking Traffik Survivor Advocate for Rock Island County
Friends and Family of Fire Chief Jeff Snyder
Gerold Shelton, The Dispatch
Members of the News Media
Mayor Acri called the meeting to order at 6:00 p.m. in Council Chambers.
Oath of Office:
Oath of office for appointment of Jeff Snyder as Fire Chief effective January 9, 2018.
Proclamation:
A Proclamation from Big Brothers Big Sisters to declare January 2018 as “Mentoring Month.” A Proclamation from Braking Traffik, a program of Family Resources, to declare January 2018 as “Human Trafficking Awareness Month.”
Questions on the Agenda:
There were no questions.
Agenda Items:
1. A Resolution authorizing the Utilities General Manager to purchase and execute any necessary documents related to purchase treatment chemicals to be used by the Department of Public Works for the calendar year 2018. Tony Loete, Utilities General Manager, shared that City staff participated in a joint purchase coordinated with Bi-State Regional Commission for treatment chemicals. City staff recommends awarding the annual contracts to the lowest responsive and responsible bidders that meet specifications for each treatment chemical. A motion was made by Alderman Turner to approve. Seconded by Alderman Waldron. Motion passed unanimously.
2. A Resolution authorizing the Mayor and City Clerk to execute licensing agreements for 2018 permit approved applications for use of public right-of-way or City-owned property. Chris Mathias, Property Management Coordinator, for the last four years, the City Council has passed a resolution to allow for staff to administer and approve all licensing agreements and for the Mayor and City Clerk to execute approved licensing agreements without each agreement being presented to the City Council. Staff feels that the process change has worked well. Customers do not have to wait three to five weeks for Council approval. Staff is recommending approval of a resolution for 2018, similar to what was passed in previous years. A list of 2017 approved licensing agreements has been attached for Council’s review. A motion was made by Alderman Potter to approve. Seconded by Alderman Turner. Motion passed unanimously.
3. A Resolution authorizing the Mayor and City Clerk to execute a Uniform Listing Contract with QC Iowa Realty to grant the sole and exclusive right to sell certain real estate owned by the City for the period of one year. Ray Forsythe, Planning & Development Director, explained that a request for proposals for local real estate brokers/firms to sell property owned by the City was issued on October 17, 2017. City staff received six proposals. QC Iowa Realty submitted the proposal that is most advantageous to the City. QC Iowa Realty’s commission is 6% of the sale price unless QC Iowa Realty is also the buyer’s agent, then the commission is 5% of the sale price, or the buyer of the real estate is someone who, within the sixty (60) days prior to the execution of this contract, contacted the City and expressed interest in buying the property. If such person is the ultimate buyer, then the commission will be 5% if the buyer is working with a real estate agent or 3% if the buyer is not working with an agent. A motion was made by Alderman Potter to approve. Seconded by Alderman Rodriguez. Motion passed unanimously.
4. A Resolution authorizing the Mayor and City Clerk to execute a Deed of Dedication for Street Right-of-Way with Herbert J. Allison, 1117 37th Street Court, to allow construction to proceed on Motor Fuel Tax Section 14-00256-00-RS, Resurfacing with Sidewalk Improvements. Scott Hinton, City Engineer, indicated that a Deed of Dedication for Street Right-of-Way is necessary and has been executed by Herbert J. Allison, 1117 37th Street Court, to allow construction to proceed on Motor Fuel Tax Section 14- 00256-00-RS, Resurfacing with Sidewalk Improvements. A motion was made by Alderman Wendt to approve. Seconded by Alderman Potter. Motion passed unanimously.
5. A Resolution authorizing approval of Change Order #1 with Valley Construction Company for Project #1262, I-74 Utility Conflict Resolution, in the amount of $356,580. Scott Hinton, City Engineer, stated that in order to pay the contractor for additional work that is not included in the contract, a change order is needed in the amount of $356,580. The change order reflects the difference between bid quantities and quantities actually constructed and includes additional costs for installing a 36” sanitary sewer casing through bedrock instead of a 30” casing through sand as required by contract, replacing 330’ of existing 48” storm sewer piping that was not included in the contract, and installing an additional 360’ of 24” water main and associated pavement replacement to avoid the Illinois Department of Transportation’s (IDOT) proposed retaining wall. The change order increases the original contract value of $2,810,768 by 12.7% to $3,167,348 IDOT will reimburse the City for $72,965 for work performed by the City on IDOT’s behalf. A motion was made by Alderman Potter to approve. Seconded by Alderman Turner. Motion passed unanimously.
6. A Resolution authorizing approval of Authorization #1 with Brandt Construction Company for Motor Fuel Tax Section 14-00256-00-RS, River Drive Resurfacing, 23rd to 34th Streets, in the amount of $3,706.47. Scott Hinton, City Engineer, indicated that in order to pay the contractor for additional work that is not included in the contract, an Authorization is needed in the amount of $3,706.47. This Authorization reflects the difference between bid quantities and quantities actually constructed and includes additional costs for adjusting existing storm sewer inlets. This Authorization increases the original contract value of $915,423.12 by 0.4% to $919,129.59. Two future Authorizations are expected to increase the final contract value by approximately $40,000. A motion was made by Alderman Schoonmaker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
Public Comment:
Ron Miller, resident, thanked the Committee for reinstating the Fire Chief position.
The meeting adjourned at 6:28 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4511
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