City of Moline Committee of the Whole will meet April 10.
Here is the agenda provided by the Committee:
Recognitions:
Fire Chief Jeff Snyder’s Appointment of Lieutenant James Hudson to Training Officer effective April 9, 2018.
Proclamation:
A Proclamation from the Q2030 Movement to declare April 20 and 21, 2018, as “The Quad Cities Big Table Weekend.”
Questions on the Agenda
Agenda Items
1. Subordination Agreement for a Mortgage held against 425 18th Street, Moline (Annaka Whiting, Housing Grant Compliance Analyst)
2. Road Salt Purchase Agreement with the City of Davenport (Rodd Schick, Municipal Services General Manager)
3. Quality Construction Services Inc. Contract (Chris Mathias, Property Management Coordinator)
4. Needham Excavating Inc. Contract (Scott Hinton, City Engineer)
5. Ceding of 2018 Home Rule Volume Cap for Private Activity Bonds (Kathy Carr, Finance Director)
6. QC Legends Soccer Club Lease at Green Valley Park (Lori Wilson, Parks Recreation Director)
7. Quad City Music Guild Lease Agreement (Lori Wilson, Parks Recreation Director)
8. Other
Public Comment:
Members of the Public are permitted to speak after coming to the podium and stating their names.
Explanation:
1.A Resolution authorizing the Mayor and City Clerk to execute a Subordination Agreement for a Mortgage held against 425 18th Street, Moline, through the Façade Program; and authorizing City staff to do any and all things necessary to fulfill the terms of the Mortgage held against 425 18th Street, Moline. (Annaka Whiting, Housing Grant Compliance Analyst)
Explanation: The City currently has a recorded Mortgage against that property for a façade grant that was given to Bermes Properties Incorporated. Through the Façade Program, the loan is forgivable after five years with the condition that the property stay maintained until 2022, when the loan is expected to be forgiven. Staff is comfortable with subordinating given the fact that the City will remain in second position, while taking into consideration that there is still sufficient equity in the building in the event the loan defaults prior to 2022. Approval of this item would authorize execution of the Subordination Agreement for 425 18th Street and allow staff to do any and all things necessary to fulfill the terms of the period of the Mortgage. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: n/a
Public Notice/Recording: Recording Required
Goals Impacted: A Great Place to Live
2. A Resolution authorizing the Mayor and City Clerk to execute a Road Salt Purchase Agreement for 2018-2019 Season with the City of Davenport. (Rodd Schick, Municipal Services General Manager)
Explanation: This resolution would authorize the City to purchase 2,000 tons of salt and a reserve supplemental order of 5,000 tons of salt with the Quad City Joint Salt Bid, with the City of Davenport as the agent for said purchase. By participating in this contract, a lower cost per ton has been experienced. The City would agree to purchase 25 percent of this supplemental order by March 1, 2019. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Sufficient funds are budgeted, Account No. 010-0844-431.06-30
Public Notice/Recording: n/a
Goals Impacted: Financially Strong City
A Great Place to Live
3. A Resolution authorizing the Mayor and City Clerk to execute a contract with Quality Construction Services Inc. for maintenance of the Downtown parking garages and for mowing and snow removal at the “Q”. (Chris Mathias, Property Management Coordinator)
Explanation: The City of Moline published a request for proposals (RFP) for parking garage maintenance and for mowing and snow removal services for properties near the “Q”. Staff received three proposals in response to the RFP and has identified Quality Construction Services, Inc as the providing the proposal most advantageous to the City. Quality Construction Services, Inc has the lowest quoted price and can respond to 24/7 emergencies as needed. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: This is a budgeted item paid from account: 010-0717-463.04-26, 010- 0718-463.04-26, and 010-0719-463.04-26.
Public Notice/Recording: n/a
Goals Impacted: Financially Strong City
Upgrade City Infrastructure & Facilities
4. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Needham Excavating Inc. for Project #1285, 18th Street B, South of Avenue of the Cities. (Scott Hinton, City Engineer)
Explanation: Bids were opened and publicly read on April 3, 2018, for Project #1285 with the following results:
$799,070.70 Needham Excavating Inc.
$860,625.50 McCarthy Improvement Company
$915,950.40 Langman Construction Inc.
$985,798.00 Valley Construction Company
$1,009,565.35 Brandt Construction Company
$1,047,180.30 Miller Trucking & Excavating
Needham Excavating submitted the lowest responsible and responsive bid. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Funds are budgeted as detailed below:
Account Budgeted As-Bid
UTF $340,000.00 $289,662.60 510-9965-438.08-10
Water $230,000.00 $170,902.60 310-1716-434.08-45
WPC $370,000.00 $274,745.00 320-1840-433.08-30
Storm $10,000.00 $63,760.50 330-1971-433.08-35
$950,000.00 $799,070.70
Public Notice/Recording: n/a
Goals Impacted: Upgrade City Infrastructure & Facilities
5. A Resolution authorizing the ceding of 2018 Home Rule Volume Cap. (Kathy Carr, Finance Director)
Explanation: Under Section 146 of the Internal Revenue Code of 1986, the City is allocated an annual per capita amount for private activity bond use, which in 2018 totals $4,565,715. The Illinois Private Activity Bond Allocation Act provides that a home rule unit of government may transfer its allocation to any other home rule unit of government, the State of Illinois or any agency of the State, or any non-home rule unit of government. The City Council has adopted a Volume Cap Policy regarding the use, transfer, or reservation of the City’s volume cap allocation. The policy, along with the history of Moline’s allocations, is included in the attachment.
Private Activity Bonds (PABs) are tax exempt bonds issued on behalf of certain businesses engaged in manufacture or production of tangible personal property. A wide variety of businesses can qualify under the guidelines to finance the acquisition of fixed assets such as land, buildings, or equipment. They may also be used for renovation and new construction, as well as construction or renovation of residential units that meet income guidelines. Because the bonds are exempt from federal income tax, they typically command competitive interest rates and may be combined with other tax credit programs to stimulate projects.
The Quad Cities Regional Economic Development Authority (QCREDA) is the only agency to request the City’s 2018 Volume Cap and has a mutually beneficial relationship with the City, County, and other regional development authorities to best utilize this resource for the benefit of the region.
If the City does not obligate this allocation by May 1, it is automatically turned over to the State of Illinois for reallocation to other entities statewide. Additional documentation attached.
Staff Recommendation: Approval to Transfer the 2018 allocation to QCREDA
Fiscal Impact: Potential Increase in Property Values
Public Notice/Recording: Finance Department to file with Governor’s Office.
Goals Impacted: Financially Strong City
Strong Local Economy
6. A Special Ordinance authorizing the Mayor and City Clerk to execute an agreement with the QC Legends Soccer Club to lease the 48th Street Field at Green Valley Park for the operation of a soccer program. (Lori Wilson, Parks Recreation Director)
Explanation: QC Legends Soccer Club desires to Lease the 48th Street Field at Green Valley Park for the purpose of operating a soccer program. The term of said lease shall run from April 1, 2018, through March 31, 2020. The Park and Recreation Board supports the agreement and believes that this agreement will enhance services for residents. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: City of Moline will receive $250.00 income annually for the lease term and a $5.00 fee per participant.
Public Notice/Recording: n/a
Goals Impacted: Upgrade City Infrastructure & Facilities, A Great Place to Live
7. A Special Ordinance authorizing the Mayor and City Clerk to execute a Lease Agreement with the Quad City Music Guild, for a lease term of April 1, 2019 through March 31, 2039. (Lori Wilson, Parks Recreation Director)
Explanation: The Moline Park and Recreation Board and the Quad City Music Guild previously entered into a lease agreement dated March 1, 2000, for a twenty-year term ending March 31, 2020 for premises described therein. The parties mutually desired to review the lease prior to its expiration. The parties have agreed to make certain changes to the lease and enter into a new twenty-year lease effective April 1, 2019, which will terminate and replace their current lease agreement. The Park and Recreation Board recommends approval of the new lease. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Annual rent paid by Music Guild will be equal to the amount the
City pays in insurance premium to insure the premises, with such amount varying annually.
Public Notice/Recording: n/a
Goals Impacted: Strong Local Economy, A Great Place to Live
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4676
Alerts Sign-up