Rock Island Today

Village of Coal Valley Board of Trustees met April 4.

Here is the minutes provided by the Board:

1. Call to Order:

The regular meeting of the Village Board was called to order at 6:00 P.M. by Mayor Bartels.

2. Roll Call

Present: Mike Bartels, Adam Bain, Dale Keppy, Stan Engstrom, Bruce Crowe, Kevin Stickell. Absent: Jake Hoyt. Establishment of a quorum.

3. Pledge of Allegiance

Staff present at the meeting: Annette Ernst–Village Administrator, Deanna Hulliger-Village Clerk and Jack Chick, Police Chief.

Mayor Bartels asked for a motion to go into a closed session later this evening to discuss Real Estate.

Trustee Engstrom motioned to have a closed session at the end of tonight’s meeting to discuss Real Estate. Trustee Crowe gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Stickell. Ayes 5, motion carried.

4. Reading and Approval of Minutes

Trustee Stickell made a motion to approve the minutes of the regular board meeting held March 21, 2018. Trustee Crowe gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Stickell. Ayes 5, motion carried.

5. Public Presentation/ Recognition and/or Public Comments.

Police Chief Chick introduced Jacob Frost, the newly hired Police Officer of the Coal Valley Police Department. Mr. Frost will be sworn in on Monday, April 9, 2018 at 8:00 A.M. here in the Board room if anyone would like to attend.

Reports from the President and Other Officers (on matters not otherwise appearing on the Agenda)

A. President–Mayor Bartels informed the Board that the IGA with The Forest Preserve for the water main extension along Niabi Zoo Road and to Well #4 is still in progress. The agreement should be presented to our Board soon.

The Mayor has been busy but nothing else to report tonight.

B. Trustees –Trustee Keppy asked if anyone else from the Board has noticed the debris the snow plows are leaving. The plows pull blacktop and tar up from the roads and the blacktop and tar blows into resident’s yards. Other trustees have seen this happen with the plows. The Public Works crew does not go back through the routes to clean up that debris.

Trustee Keppy brought up the W. 5th Street Park and that it would be nice to invite the Trailer Park to bridge the Park on W. 5th Street so Trailer Park residents can make use of the Park. Trustee Engstrom mentioned that the creek area belongs to the Trailer Park. Trustee Keppy thought maybe a foot bridge would work best. Discussion was held. Ms. Ernst will reach out to the Trailer Park management with this information.

Mayor Bartels thought of an item he wants to mention. The Corn Crib Nursery was to be here this evening to give a presentation on the screening along Route #6. The family is on vacation. The project will be presented at our next Board meeting.

Trustee Stickell asked if the ruts at the water tower near the Fire Department were made by the company spraying the towers. The Mayor and Ms. Ernst responded yes that is who is responsible for the ruts and they know the ruts need to be repaired. Trustee Engstrom mentioned that when the job is done and they ask for payment make sure the ruts are taken care of before cutting them a check.

C. Police, Public Works and Admin- Chief Chick has nothing to report on other than the new Officer, Jacob Frost, starting with the Police Department on Monday as mentioned earlier.

Ms. Ernst reported the staff has been having problems with emails. We currently have 5 GB with Go Daddy. The Village has a “pop server” now and it is difficult to send/receive large documents. Pop servers are becoming a thing of the past and everyone is starting to use Microsoft Exchange 365. Go Daddy has given us a price (good for the next week or so) of $2,700.00 to switch the Village over to the Microsoft Exchange 365. Go Daddy is waiving the migration fee of $3,400.00 which is a huge savings. Ms. Ernst reached out to ABS for a price on ABS becoming our email host and their price was $100.00 per email and we have 35 email accounts so adding up all the costs it would be quite a bit more. This is not a budgeted item but there is money in all of the departments to cover the cost to upgrade our email host. How does the Board want to proceed? Discussion was held. Ms. Ernst will bring a bid proposal back to the Board at the next meeting.

Ms. Ernst has been in contact with the City of Moline to have them do our lab testing for our water samples. The Village would not have to mail the samples any longer and we could get our results locally. The City of Moline is still in the process of setting up a certified lab for the testing. Ms. Ernst will keep the Board updated on this project.

Ms. Ernst is working on the MS4 Program and within this project is an opportunity to have an “Adopt a Park” program. Other communities have this type of program in place. A family or business can adopt one of our Parks and would clean the Park area, plant items with Village approval, place additional equipment in the Park also with Village approval and other similar items. Ms. Ernst stated that the Mayor has adopted the Post Office Park. Discussion was held.

Ms. Ernst would like the Boards approval to implement a program for the residents of Arrowhead Ranch to clean up trash in the Parks, along 1st Street and also along Garrison Road. Discussion was held. The Board is fine with this program.

The Mayor would like to inform the Board of a conversation he had with Dick Whiles from the Township on placing a Park on the East side of town. Mr. Whiles received verbal confirmation from Bryan Bealer that the Bealer’s would donate a piece of property either on 12th Avenue or 15th Avenue off of E 7th Street for the Park. The Township has talked of donating $40,000.00 for a new Park and would like the Village to donate $40,000.00 for a new Park as well. Discussion was held.

6. Unfinished Business

A. Second reading and approval of an ORDINANCE AMENDING TITLE VIII - ALCOHOLIC REGULATIONS, CHAPTER 1 ALCOHOLIC BEVERAGES, SECTION 13 OPENING AND CLOSING TIME,

The Board discussed the Ordinance that would change the selling of alcohol to 6:00 A.M. until 3:00 A.M. all 7 days of the week. Trustee Engstrom is against changing the Ordinance to reflect that early in the morning for sales on Sunday. The Mayor does not want the businesses selling alcohol at 6:00 A.M. on Sundays, he would prefer that Sunday sales not begin until 9:00 A.M. Discussion was held. Mayor Bartels received a thank you from Oakwood Country Club and Pieter Hanson for considering earlier sales on Sundays. More discussion was held.

Trustee Crowe made a motion to approve the second reading and approval of an ORDINANCE AMENDING TITLE VIII-ALCOHOLIC REGULATIONS, CHAPTER 1 ALCOHOLIC BEVERAGES, SECTION 13 OPENING AND CLOSING TIME. Trustee Stickell offered a second to the motion. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Nays-Engstrom. Ayes 4, Nays 1, motion carried.

New Business

A. Consideration and approval of a bid for 1st Street Park Outfield Fence with Safety Guard.

Ms. Ernst reported the fence is a 2018 budgeted item. The fence was in the prior budget to be done and it did not get replaced in 2017. The current fence is the original fence. With the bids submitted it is recommended by Ms. Ernst to accept the bid from S & V Fence and Deck Company at a price of $8,764.00. Ms. Ernst mentioned that our staff is starting to take the old fence down. Mayor Bartels stated the new fence is 6’ tall and the current fence is 4’ tall. Trustee Keppy looked at the current fence and it looks just fine. There is just a bit of rust on some of the chain link. Fence posts are straight and are in good shape. Discussion was held.

Trustee Stickell made a motion to not proceed with the replacement of the 1st Street Park Outfield Fence. Trustee Keppy gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Crowe, Stickell. Nays-Engstrom. Ayes 4, Nays 1 motion carried.

B. Consideration and approval of Village of Coal Valley Request For Proposal (RFP) to move the home located at: 2203 1st Street, Coal Valley IL

Mayor Bartels would like to give someone the option to move the home on the property we recently purchased instead of having the home demolished. It is a historic home and there might be some interest in preserving the home on another lot. A resident questioned the Mayor the other day as to what was going to be done with the home. In Eldridge a few months ago, a home a bit larger than the home in Coal Valley was moved to another location and it was a successful move. Discussion was held.

Trustee Engstrom made a motion to approve the Village of Coal Valley Request For Proposal (RFP) to move the home located at 2203 1st Street. Trustee Keppy gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Stickell. Nays-Crowe. Ayes 4, Nays 1 motion carried.

C. Consideration and approval of first reading of various amendments to Village of Coal Valley Code of Ordinances, TITLE IV Building Codes.

Ms. Ernst informed the Board that Jamie Just reviewed the Building Code ordinance and the changes Jamie is seeking are stricken or written in red. The Board reviewed the proposed amendments. The Trustees had concerns with grading/filling permit fees, new fee for moving a building or structure and all of the code book updates especially the sprinkler systems being mandatory. The Board would like better clarification on these items prior to approving any amendments.

Trustee Crowe made a motion to table the amendments to the Village of Coal Valley Code of Ordinances, TITLE IV Building Codes until the Board meeting of July 11, 2018. Trustee Bain offered a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Stickell. Ayes 5, motion carried.

D. Consideration and approval of Marketing Proposal for Village owned property located at:103 E. 3rd Street (former Church property).

Trustee Engstrom motioned to table this agenda item. Trustee Keppy gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Stickell. Ayes 5, motion carried.

E. Approval of bills presented for payment.

The bills for payment were reviewed by the board.

Trustee Stickell asked Chief Chick if the Taser bill was the yearly installment for the 5 year contract. The Chief explained that it is the yearly installment and the price has gone down.

Trustee Stickll noticed the cost was lower.

A motion was made by Trustee Engstrom to pay the bills presented. Trustee Bain offered a second to the motion. Roll Call: Ayes- Bain, Keppy, Engstrom, Crowe, Stickell. Ayes 5, motion carried.

Trustee Bain motioned to leave the regular Board meeting and enter into an Executive Session. Trustee Engstrom gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Stickell. Ayes 5, motion carried.

Trustee Crowe made a motion to re-enter the regular Board meeting. Trustee Stickell made a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Stickell. Ayes 5, motion carried.

7. Adjournment

A motion was made by Trustee Engstrom to adjourn tonight’s board meeting. A second was given by Trustee Keppy. Ayes 5, motion carried. The meeting adjourned at 8:05 P.M.

http://www.coalvalleyillinois.org/village-board-agendas/20180404minutes.pdf