Rock Island Today

City of Moline Committee of the Whole met May 1.

Here is the minutes provided by the Committee:

Present: Mayor Stephanie Acri (Chair)

Alderman David Parker, Jr. (Ward 2)

Alderman Mike Wendt (Ward 3)

Alderman Richard “Dick” Potter (Ward 4)

Alderman Lori Turner (Ward 5)

Alderman Kevin Schoonmaker (Ward 6)

Alderman Mike Waldron (Ward 7)

Alderman Sonia Berg (Alderman At-Large)

Absent: Alderman Quentin Rodriguez (Ward 1)

Staff: Doug Maxeiner, City Administrator

Maureen Riggs, City Attorney

Janine Hollembaek Parr, City Clerk

Ray Forsythe, Planning & Development Director

Lori Wilson, Parks Recreation Director

Don Goff, Information Technology Manager

John Hitchcock, Chief of Police

Jeff Snyder, Fire Chief

Scott Hinton, City Engineer

Kathy Carr, Finance Director

Jeff Anderson, City Planner

J.D. Schulte, Public Works Director

Dave Mallum, Fleet Manager

Others: Gerold Shelton, The Dispatch

Scott Mullen, TaxSlayer Center Executive Director

Rocky Jones, TaxSlayer Center Assistant Executive Director

Mayor Acri called the meeting to order at 6:00 p.m. in Council Chambers.

Proclamation:

May 2018 as Motorcycle Awareness Month. Blackhawk Chapter A.B.A.T.E. of Illinois President Jerry West addressed Council.

Questions on the Agenda:

Item #1 on the Council agenda, council bill 1057-2018, was moved to the non-consent agenda. Alderman Schoonmaker abstained from voting on April 24, 2018, when the item passed the Committee-of-the-Whole.

Agenda Items:

1. A Resolution authorizing approval of a quote from Seneca Companies for E85 Central Fuel Island component replacements that meet all requirements of the Environmental Protection Agency (EPA) for the amount of $25,540.76. J.D. Schulte, Director of Public Works, and Dave Mallum, Fleet Manager, indicated that during a routine bi-annual State Fire Marshal inspection of the City’s onsite Central Fuel Island in June 2017, an agent from the Environmental Protection Agency (EPA) was doing job shadowing with the Fire Marshal and requested to be taken to government sites that dispensed E85. During that inspection, the EPA agent stated that while some of the existing E85 equipment may have been compatible at the time of installation in 2008, it is no longer considered compliant. At this time, the EPA has indicated that the existing dispenser sump, tank sump and E85 sump sensors will need to be removed and replaced with E85 compatible components. Fleet published a request for proposals for the scope of work to be performed. Seneca Companies, Davenport, Iowa submitted a quote in the amount of $25,540.76 for the component replacements that meet all of the requirements of the EPA mandates. Seneca Companies has been the City’s service provider at the Central Fuel Island for the past seven years and consistently meets deadlines and expectations. A motion was made by Alderman Parker to approve. Seconded by Alderman Berg. Motion passed unanimously.

2. An Ordinance amending Chapter 4, “Alcoholic Liquor,” of the Moline Code of Ordinances, by repealing Sections 4-3311, 4-3312 and 4-3313, pertaining to liquor licensing for special events, in their entirety and enacting in lieu thereof new Sections 4-3311, 4-3312 and 4-3313 dealing with the same subject matter. Maureen Riggs, City Attorney, explained that in 2017, following review and recommendation by the Local Liquor Control Commissioner and City staff, City Council adopted an amendment to Section 4-3322, “Option VI Off Site-Retailer’s Special Use,” to remove the restriction of three days or less that establishment licensees with the Option VI could provide alcoholic liquors at off-site special events. The amendment also added language to clarify that the $25.00 special event application fee would be imposed per event and that an event may cover multiple days as long as it is at the same location and for the same purpose and is submitted under one special event application. These amendments were made to mirror the state law as to retailer special use permits and to help promote local business and contribute to the vitality of the City. Following further review, the Commissioner and staff feel it is appropriate to amend other Chapter 4 sections pertaining to special events to allow for the same $25.00 special event application fee to mirror the Option VI change and the state laws as to liquor license special event permitting for not-for-profit organizations and homebrewers. This amendment contains additional changes within those sections for clarification of the City’s liquor licensing procedures. The attachment to this item is a red-lined amendment to show the drafted changes. A motion was made by Alderman Parker to approve. Seconded by Alderman Schoonmaker. Upon Council direction, Riggs will investigate Basset training for special event volunteers and Parks Recreation Director Lori Wilson will investigate the number of events requiring police/emergency personnel. Motion passed unanimously.

3. A Resolution authorizing the Mayor and City Clerk to execute an Amendment to a Lease Agreement between the City of Moline and the Rock Island County Metropolitan Mass Transit District (“MetroLINK”) to extend the City’s lease of space for the Moline/East Moline Dispatch Center to December 31, 2018. Maureen Riggs, City Attorney, stated that the City and MetroLINK executed a Lease Agreement dated May 5, 1998, for the use of approximately 1,000 square feet inside MetroLINK’s Centre Station, 1200 River Drive, for a twenty-year period. The space has been used by the Moline/East Moline Dispatch Center to provide computer-aided dispatching services; however, there are plans to relocate the Center by the end of 2018. The City wishes to extend the lease to December 31, 2018, under the same terms and conditions as the existing Lease Agreement, and MetroLINK’s Board of Trustees has approved the extension. Exhibit A to this item includes the Amendment to Lease Agreement and the original Lease Agreement. A motion was made by Alderman Wendt to approve. Seconded by Alderman Schoonmaker. Motion passed unanimously.

4. An Ordinance amending Sec. 31-5101 of the Moline Code of Ordinances increasing the Amusement Tax imposed upon all persons gaining admission to witness amusements within the City of Moline from 3% to 5% in facilities where the gross seating is 8,000 or more. Doug Maxeiner, City Administrator, shared that currently, the City assesses a 3% Amusement Tax on persons gaining admission to the TaxSlayer Center (venues with seating capacity of 8,000 or more) for sporting or entertainment events. The current 3% Amusement Tax is used for capital equipment and improvements of the TaxSlayer Center. TaxSlayer staff is requesting an increase of the Amusement Tax to 5% on gross receipts for admission, with the additional 2% to be used for offsetting operational cost for public safety as well as to assist in attracting and retaining professional sports franchises and events. The additional 2% tax is expected to generate approximately $160,000 annually. Allocation of additional tax revenue would be up to TaxSlayer management discretion and reported to Council. Scott Mullen, TaxSlayer Center Executive Director, addressed Council’s questions. Council discussed the addition of a 2-year sunset as well as oversight parameters. Maxeiner indicated that a 2-5 year sunset provision has been discussed as well as a reporting requirement addressing how the incremental tax revenue was spent and what was achieved. A motion was made by Alderman Potter to approve. Seconded by Alderman Turner. Alderman Wendt made a motion to table. Seconded by Alderman Berg. Motion to table failed on roll call with the following vote: ayes: Aldermen Wendt and Berg; nays: Aldermen Parker, Potter, Turner, Schoonmaker, and Waldron. Alderman Schoonmaker moved to amend the original motion to include oversight and sunset provisions, with the item appearing on the May 8, 2018 Committee-of-the-Whole and Council agendas. Seconded by Alderman Wendt. Motion carried with Alderman Potter voting nay. The amended motion passed unanimously.

5. Other. IDOT-McCarthy Improvement Contract. IDOT opened bids on Friday for the federally funded asphalt resurfacing project. This includes 12th Avenue from 34th – 53rd Streets and 16th Street from John Deere Road to 52nd Avenue. McCarthy Improvement was the low bidder. The bid is under budget as shown below, and IDOT requests the City’s concurrence to enter into a contract with McCarthy Improvement. City Engineer Scott Hinton seeks Council direction on said partnership. A motion was made by Alderman Potter to approve. Seconded by Alderman Waldron. Motion passed unanimously.

Account; Budgeted; As-Bid:

Federal Grant; 2,089,640.00; 1,962,474.08

MFT; 1,160,360.00; 490,618.52

$3,250,000.00; $2,453,092.60

Public Comment:

There was no public comment.

The meeting adjourned at 6:57 p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4762