City of Moline Committee of the Whole met May 8.
Here is the minutes provided by the Committee:
Present: Mayor Stephanie Acri (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2) -electronically
Alderman Richard “Dick” Potter (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large)
Absent: Alderman Mike Wendt (Ward 3)
Staff: Doug Maxeiner, City Administrator
Maureen Riggs, City Attorney
Janine Hollembaek Parr, City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Don Goff, Information Technology Manager
Bryon Lear, Library Director
John Hitchcock, Chief of Police
Jeff Snyder, Fire Chief
Scott Hinton, City Engineer
Kathy Carr, Finance Director
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
Tony Loete, Utilities General Manager
Dave Owens, Water Plant Manager
Trevor Fisk, Police Captain
Brian Johnson, Police Captain
Rodd Schick, Municipal Services General Manager
Dave Mallum, Fleet Manager
Shawn Christ, Land Development Manager
Rhonda Bartz, Public Works Executive Assistant
Randi Haley, Water Customer Service Manager
Others: Gerold Shelton, The Dispatch
Jennifer Barlas, ISAWWA
Marcos Villalobos, Seton 3rd Grade Student & Water Dept. Art Contest Winner
Steffan Sherman, Axon Senior Regional Sales Representative
Branden Meyers, Rehrig Pacific
Joellen Earl, GovHR USA
Mayor Acri called the meeting to order at 6:01 p.m. in Council Chambers.
Presentation:
Tony Loete, Utilities General Manager, and Dave Owens, Water Plant Manager, accepted the “Best Tasting Water in the State of Illinois” Award, presented to the City of Moline by Jennifer Barlas, Illinois Section American Water Works Association (ISAWWA). Moline was one of 5 communities considered for this 24th annual regional honor.
The Annual Water Art Contest award was presented to winner Marcos Villalobos, Seton Catholic School Third Grader, by Utilities General Manager Tony Loete.
Alderman Rodriguez made a motion to approve the remote electronic attendance of Second Ward Alderman David Parker, Jr. , at the Committee-of-the-Whole and City Council meetings of May 8, 2018, due to travel for employment. Seconded by Alderman Potter. Motion passed unanimously.
Chief John Hitchcock, and Captains Trevor Fisk and Brian Johnson gave a presentation on body cameras. Axon Senior Regional Sales Representative Steffan Sherman addressed product questions. Chief Hitchcock seeks Council approval to accept an ILETSB Grant to fund associated hardware costs of body worn cameras, in-squad cameras and any training associated with their use. The deadline to accept the grant funds is May 15, 2018. A motion was made by Alderman Berg directing staff to accept ILETSB grant funding by May 15, 2018, and proceed with the purchase of body cameras and fleet. Seconded by Alderman Schoonmaker. Motion passed unanimously.
Proclamation:
Utilities General Manager Tony Loete requested that May 6 – 12, 2018, be declared “National Drinking Water Week”.
Public Works Director J.D. Schulte requested that May 20 – 26, 2018, be declared “National Public Works Week”.
Questions on the Agenda:
There were no questions on the agenda.
Agenda Items:
1. A Resolution authorizing the Mayor and City Clerk to execute any required documentation related to a Planning and Research grant application to the Illinois Department of Transportation for an Illinois Quad Cities IL92 Corridor Planning Project, together with the cities of Rock Island, East Moline, Silvis, and the Rock Island County Metropolitan Mass Transit District; and supporting a grant application to the Illinois Department of Transportation for the Planning and Research grant; and authorizing staff to do any and all things necessary to participate in the submittal of a Planning and Research grant application to the Illinois Department of Transportation for an Illinois Quad Cities IL92 Corridor Planning Project. Jeff Anderson, City Planner, shared that The Illinois Department of Transportation (IDOT) has made grant funding available for a Planning and Research grant, and the City of Moline would like to apply for the Planning and Research grant through IDOT, together with the cities of Rock Island, East Moline, Silvis, and the Rock Island County Metropolitan Mass Transit District (“MetroLINK”). The grant request is expected to be for $240,000. This would require a minimum local match of $60,000 to be paid for by Moline, Rock Island, East Moline, Silvis, and MetroLINK for a total project cost of $300,000. The project would further advance objectives, plans, and projects being pursued individually or collectively by the project participants. This item also appeared on the May 8, 2018 City Council agenda under “Items Not on Consent.” A motion was made by Alderman Potter to approve. Seconded by Alderman Turner. Motion passed unanimously.
2. A Resolution authorizing the Mayor and City Clerk to execute an Agreement with Closed Loop Fund, LP to finance the purchase of recycling carts. Rodd Schick, Municipal Services General Manager, explained that the City’s application for zero percent (0%) financing for the purchase of recycling carts for $859,096 has been accepted by the Closed Loop Fund, LP. A motion was made by Alderman Turner to approve. Seconded by Alderman Potter. Motion passed unanimously.
3. A Resolution authorizing the Mayor and City Clerk to execute an Agreement with Wastequip for the purchase of 15,800 recycling carts for $859,095.76. Rodd Schick, Municipal Services General Manager stated that financing has been secured through the Closed Loop Fund, LP for the purchase of 15,800 recycling carts. City staff has obtained the National Joint Powers Alliance (NJPA) government contract quote from Wastequip for $859,095.76. Said carts are 96-gallon capacity manufactured by Toter and will include Radio-Frequency Identification (RFID) chips. The price includes assembly, distribution, and a GPS database for the City’s records. This item also appeared on the May 8, 2018 City Council agenda under “Items Not on Consent.” A motion was made by Alderman Berg to approve. Seconded by Alderman Turner. Schick explained that the City has a high level of confidence in the carts chosen. Motion passed unanimously.
4. A Resolution authorizing the Mayor and City Clerk to execute an Agreement with Bonnell Industries, Dixon, Illinois, for the purchase of four central hydraulic systems, attachments, plows and installation in the amount of $374,500. Dave Mallum, Fleet Manager, indicated that Fleet Services has purchased four incomplete cabs and chassis units for the Street Division of Public Works. City staff published a Request for Proposals (“RFP”) in the 2016 budget year, for central hydraulic systems and installation required to operate Swaploader hook-lifts and snowplows. Bonnell Industries in Dixon, Illinois, submitted the proposal most advantageous to the City. Bonnell Industries has now extended that same pricing discount to the City of Moline for the upfitting of the four units currently on order. Staff verified price through recent competitive bidding, citing that the cities of Rock Island and McHenry have also contracted with Bonnell Industries Inc. Total equipment and installation cost for the four units is $374,500. A motion was made by Alderman Potter to approve. Seconded by Alderman Waldron. Motion passed unanimously.
5. An Ordinance amending Chapter 31, “Taxation,” of the Moline Code of Ordinances, by repealing Sec. 31-5101 and Sec. 31-5105 in their entirety and enacting in lieu thereof one new Sec. 31-5101 and one new Sec. 31-5105 to increase the Amusement Tax imposed upon all persons gaining admission to witness amusements within the City of Moline from 3% to 5% in facilities where the gross seating is 8,000 or more. Doug Maxeiner, City Administrator explained that currently, the City of Moline assesses a 3% Amusement Tax on persons gaining admission to the TaxSlayer Center (venues with seating capacity of 8,000 or more) for sporting or entertainment events. The current 3% Amusement Tax revenue is used for capital equipment and improvements of the TaxSlayer Center. TaxSlayer staff is requesting an increase of the Amusement Tax to 5% on gross receipts for admission with the additional 2% to be used for offsetting operational costs for public safety as well as to assist in attracting and retaining professional sports franchises and events. The additional 2% tax is expected to generate approximately $160,000 annually. Maxeiner indicated that this fifth amendment to the intergovernmental agreement would include an annual reporting requirement in December, and 180-day advance notice of sunset. This item also appeared on the May 8, 2018 City Council agenda under “Items Not on Consent.” A motion was made by Alderman Potter to approve. Seconded by Alderman Turner. Motion carried with Alderman Waldron voting nay. Alderman Rodriguez moved to direct staff to bring this item back to Council in November, 2022. Seconded by Alderman Berg. Motion carried on roll call with the following vote: ayes: Aldermen Turner, Berg, Rodriguez, and Parker; nays: Aldermen Potter, Schoonmaker, and Waldron.
Public Comment:
Branden Meyers with Rehrig Pacific stated that the company’s bid was $30,000 lower than that of Wastequip for recycling carts. Mr. Meyers asked Council to reconsider the decision to purchase from Wastequip.
The meeting adjourned at 7:20 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4793
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