Rock Island City Council met June 25.
Here is the agenda provided by the Council:
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Moment of Silence
5. Minutes of the June 11, 2018 meeting.
Motion: Motion whether or not to approve the Minutes as printed.
6. Minutes of the Executive Session of June 11, 2018.
Motion: Motion whether or not to approve the Executive Session minutes.
7. Update Rock Island by Mayor Thoms
8. Presentation of the June Keep Rock Island Beautiful Award
9. Presentation of the Auditor's Financial Report for CY 2017
10. Proclamation declaring July 3, 2018 as Red, White and Boom Military and Arsenal Appreciation Day.
11. Proclamation declaring June 25, 2018 as Rock Island High School Girls Softball Day.
12. Proclamation declaring June 25, 2018 as Rockridge High School Girls Softball Day.
13. Mayor Thoms will close the regular meeting and open a Public Hearing for comments on the City of Rock Island's Program Year 2018 HUD-CDBG Annual Action Plan.
Mayor Thoms will close the Public Hearing and reconvene the regular meeting.
14. Mayor Thoms will close the regular meeting and open a Public Hearing on a request from Susan E. McAfoos for a waiver of the signature requirement to secure a Liquor License at 3850 46th Avenue, Suite 8.
Mayor Thoms will close the Public Hearing, reconvene the regular meeting, and entertain a motion.
Motion: Motion whether or not to recommend to the Mayor/Liquor Commissioner to waive the signature requirement as requested and approve the liquor license.
RC: Roll Call vote is needed.
15. A Special Ordinance amending two previously amended special ordinances granting a Special Use Permit at 3055 38th Street.
Motion: Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC: Roll Call vote is needed.
16. A Special Ordinance establishing a one-way street heading eastbound on 25th Avenue between 9th and 11th Streets on school days between the hours of 7:15 a.m. and 8:15 a.m. and 2:30 p.m. and 3:30 p.m.
Motion: Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC: Roll Call vote is needed.
17. A Special Ordinance establishing a three-way stop intersection at 21st Street and 16th Avenue.
Motion: Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC: Roll Call vote is needed.
18. A Special Ordinance establishing a three-way stop intersection at 22nd Street and 17th Avenue.
Motion: Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC: Roll Call vote is needed.
19. A Special Ordinance removing a handicapped parking space at 617 32nd Street.
Motion: Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC: Roll Call vote is needed.
20. A Special Ordinance removing a parking lot from being under City ordinance control at 1820 5th Avenue.
Motion: Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC: Roll Call vote is needed.
21. Claims
a. Report from the Human Resources Department regarding payment in the amount of $15,154.97 to Broadspire of Atlanta, GA for a Workers' Compensation claim.
b. Report from the Public Works Department regarding payment in the amount of $19,386.84 to Compass Minerals of Atlanta, GA for the purchase of rock salt.
Motion: Motion whether or not to accept the reports and authorize payment as recommended for Claims items a and b.
RC: Roll Call vote is needed.
c. Report from the Public Works Department regarding payment #8 in the amount of $779,859.00 to Civil Constructors Inc. of East Moline, IL for the Water Filtration Facility Project for services provided from April 27, 2018 through May 24, 2018.
d. Report from the Public Works Department regarding payment #6 to Langman Construction Inc. of Rock Island, IL for the Outfall 006 Basin Separation Project for services provided from April 28, 2018 through May 31, 2018.
e. Report from the Public Works Department regarding payment #9 in the amount of $604,990.39 to General Constructors Inc. of Bettendorf, IA for the 007 Outfall Relocation Project for services provided from April 1, 2018 through April 30, 2018.
Motion: Motion whether or not to accept the reports and authorize payment as recommended for Claims items c through e.
RC: Roll Call vote is needed.
22. Claims for the weeks of June 8 through June 14 in the amount of $846,745.85 and June 15 through June 21 in the amount of $835,370.95; and payroll for the weeks of June 4 through June 17 in the amount of $1,524,147.57.
Motion: Motion whether or not to allow the claims and payroll.
RC: Roll Call vote is needed.
23. ACH Payments for the month of May in the amount of $1,145,370.63.
Motion: Motion whether or not to approve the ACH payments.
RC: Roll Call vote is needed.
24. Purchase Card Claims for the period from April 26 through May 29, 2018 in the amount of $59,231.23.
Motion: Motion whether or not to approve the purchase card claims.
RC: Roll Call vote is needed.
25. Report from the Public Works Department regarding bids for the Fiber Optic Cable Phase 10, Douglas Park Concession Stand Project; recommending the bid be awarded to Tri-City Electric Co. of Davenport, IA in the amount of $24,682.00.
Motion: Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.
RC: Roll Call vote is needed.
26. Report from the Human Resources Department regarding an agreement for City Attorney legal services, recommending a three-year contract with Morrison, Marquis, Campbell, Lareau and Weng (Principals David Morrison and Hector Lareau) at the rate of $138.25 per hour and $88,998.00 for the annual retainer fee.
Motion: Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.
RC: Roll Call vote is needed.
27. Report from the Public Works Department regarding IDOT's bid opening for the 18th Avenue Resurfacing: 17th Street to 46th Street Project with IDOT recommending the bid be awarded to Valley Construction of Rock Island, IL in the amount of $2,563,525.54.
Motion: Motion whether or not to concur with IDOT on the award of the contract as recommended.
RC: Roll Call vote is needed.
28. Report from the Public Works Department regarding a two-year extension of the janitorial services contract with FBG Service Corp. of Rock Island, IL in the amount of $252,648.00.
Motion: Motion whether or not to approve the contract extension as recommended.
RC: Roll Call vote is needed.
29. Report from General Administration regarding an Ordinance amending Chapter 8, Article VII, Division 4, Section 8-232(4)b of the Code of Ordinances extending the Plaza nighttime vendor hours from 2:45 a.m. to 3:00 a.m.
Motion: Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC: Roll Call vote is needed.
30. Report from the Human Resources Department regarding a Special Ordinance for prevailing wage rates in the City of Rock Island.
Motion: Motion whether or not to consider, suspend the rules, and pass the ordinance.
RC: Roll Call vote is needed.
31. Report from the City Clerk regarding a Resolution approving the partial release of Executive Session minutes and the destruction of the audio recordings for the same Executive Session meetings.
Motion: Motion whether or not to approve the partial release of Executive Session minutes as recommended and adopt the resolution.
RC: Roll Call vote is needed.
32. Report from General Administration regarding a Resolution of Support and an Economic Development Services Agreement with Quad Cities First.
Motion: Motion whether or not to adopt the resolution and approve the agreement as recommended, subject to minor attorney modifications, and authorize the Mayor to sign the resolution and agreement.
RC: Roll Call vote is needed.
33. Report from the City Attorney regarding a request from Cozen O'Connor for a waiver of conflict of interest.
Motion: Motion whether or not to follow the City Attorney's recommendation not to waive conflict of interest.
RC: Roll Call vote is needed.
34. Report from the Finance Department regarding the reallocation of CY 2018 CIP funds in the amount of $10,175.00 for use by the Parks and Recreation Department to cover necessary plumbing repairs at Hauberg Estate.
Motion: Motion whether or not to approve the funding reallocation as recommended.
RC: Roll Call vote is needed.
35. Report from the Finance Department regarding pension assumption changes for the Firefighters Pension Fund and the Police Pension Fund.
Motion: Motion whether or not to approve the pension assumption changes as recommended.
RC: Roll Call vote is needed.
36. Report from the Finance Department regarding the Municipal Compliance Reports for the Fiscal Year ending December 31, 2017 for the Police Pension Fund and the Fire Pension Fund.
Motion: Motion whether or not to accept the reports as recommended.
RC: Roll Call vote is needed.
37. Report from the Finance Department regarding the Comprehensive Annual Financial Report (CAFR) and other audit documents for the fiscal year beginning January 1, 2017 and ending December 31, 2017.
Motion: Motion whether or not to approve the audit documents as recommended.
RC: Roll Call vote is needed.
38. Report from the Fire Department regarding a request from the Rock Island Firefighters Association, IAFF Local 26, to utilize the intersection of 30th Street and 18th Avenue on Friday, August 31, 2018 from 3:00 p.m. to 7:00 p.m; on Saturday, September 1, 2018 from 10:00 a.m. to 1:00 p.m.; and on Sunday, September 2, 2018 from 10:00 a.m. to 1:00 p.m. for their annual Muscular Dystrophy Association "Fill the Boot" fundraising campaign.
Motion: Motion whether or not to approve the request as recommended.
39. Report from the Mayor regarding designation of the Mayor Pro Tem.
40. Report from the City Clerk regarding an Activity permit application for the St. Patrick's Day Parade to be held on Saturday, March 16, 2019 beginning at 11:30 a.m. and a Resolution authorizing the use of a portion of 15th Street from 2nd Avenue to the Master Sergeant Stanley Talbot Memorial Bridge.
Motion: Motion whether or not to approve the event as recommended and adopt the resolution.
RC: Roll Call vote is needed.
41. Street Closing and Sound Amplification Requests:
a. Report from the City Clerk regarding requests from Anthony Sconyers for a street closing of 9th Street between 5th Avenue and 7th Avenue on Friday, August 17, 2018 and Saturday, August 18, 2018 between 11:00 a.m. and 10:00 p.m. and sound amplification for the Bill Bell Jazz and Heritage Festival.
b. Report from the City Clerk regarding requests from Rachel Bruce for a street closing at 30th Street between 13th Avenue and 14th Avenue on Saturday, July 21, 2018 from 11:00 a.m. to 3:00 p.m. and sound amplification for a community block party event.
c. Report from the City Clerk regarding a request from Augustana College for sound amplification for a student event on Saturday, August 18, 2018 from 6:00 p.m. to 9:00 p.m. in the Lower Quad on campus.
Motion: Motion whether or not to approve the requests for street closings and sound amplification as recommended for items a through c.
42. Other Business
43. Executive Session:
5 ILCS 120/2 (c)(2) Collective negotiating matters between the public body and its employees or their representatives.
5 ILCS 120/2 (c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
Motion: Motion whether or not to go into Executive Session for the exceptions cited.
RC: Roll Call vote is needed.
44. Motion to Adjourn
Adjourn to 6:45 p.m., Monday, July 9, 2018.
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