City of East Moline Committee of the Whole met August 20.
Here is the minutes as provided by the committee:
Roll Call
Mayor Freeman called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Alissa Sallows, Gary Almblade, Ed DeJaynes, Gary Miller, and Maria Tapia. Absent: Nancy Mulcahey and Jose Rico. 9:00 p.m.
Additions/Corrections to Agenda
None.
Annual Audit Presentation (Ms. Whiting, Director of Finance)
Jim Taylor with Mitchell Goddard & Company, LLC will be here to present the City’s Annual Audit for the fiscal year ending December 31, 2017.
Recommendation:
Approve Annual Audit for the year ending December 31, 2017.
This Item was Presented and Approved in the Regular City Council Meeting.
Vehicle Purchase – (Mr. Lambrecht, Director of Maintenance Services)
The Maintenance Services Department received a quote from Martin Equipment Co. from the NJPA (National Joint Powers Alliance) purchasing program for a 60G Compact Excavator with a long reach arm and trailer for $64,070.20 a38% savings. The excavator will be used in alleys and other smaller quarters yet have a long reach for water, sewer and drainage work with the ability to dig from the front and side, swivel and load from the rear or side, this ability would provide employee safety as the truck to be loaded now has to sit next to the excavation dig site, the excavator would also be ideal for ditch grading. The 2018 CIP has the purchase of a large dump with plow but will be pushed back a year to purchase the excavator, with the use of this excavator we will be able to do work that we normally have to bid out, plus excavations throughout the city.
Financial:
This is a Budgeted Item.
Amount Budgeted: $117,000.00 Actual Cost: $74,570.20 Under/over: $42,429.80.
Funding Sources: Capital Purchases Departments: Drainage
This is not a CIP item.
Recommendation:
To purchase the compact excavator from Martin Equipment Co. for $74,570.20
A motion was made by DeJaynes Seconded by Sallows to concur with the recommendation to purchase the compact excavator from Martin Equipment Co. for $74,570.20.
Discussion:
Alderman DeJaynes asked if excavator includes the trailer. Mr. Lambrecht answered yes.
Alderman DeJaynes asked what will be used to pull the trailer with. Mr. Lambrecht stated a smaller truck. Alderman Almblade asked that you had to bid some of the jobs out. Mr. Lambrecht stated that the size of the new excavator will accommodate greater versatility to the Maintenance
Department and eliminate the need to bid out jobs.
Upon roll call the following voted in favor DeJaynes, Miller, Tapia, Sallows and Almblade. Motion carries.
Video Gaming – Gas Station – (Mr. Girdler, City Administrator & Mayor Freeman)
The developer for the gas station at the Bend is requesting that we allow video gaming in a Portion of the building. Other communities in the Quad Cities allow this specifically our Neighbor Silvis (Shell station near Hy-Vee as an example).
Recommendation:
A motion was made by Alderman Almblade seconded by Alderman DeJaynes, to concur with the recommendation.
Discussion:
Mayor Freeman asked the City Council to approve drafting an ordinance to allow video gaming at the gas station being built at The Bend. Mayor Freeman suggested the ordinance to also include a limit on the number of gaming businesses within the city and Alderman Sallows agreed. The City currently has 18 storefront operations. The number of gaming locations at gas stations will also be limited.
Upon roll call the following voted in favor DeJaynes, Miller, Tapia, Sallows and Almblade. Motion carried.
Recycling Amendment – Republic (Mr. Girdler, City Administrator)
Republic has requested (attached) a $0.28 ($3.36 per year) per home per month increase for those homes wishing to partake in the recycling program. There are currently 1,810 residences participating in the recycle program at a cost of $3.50 per month.
Financial:
This is not a budgeted item
Actual Cost: Budget Neutral
Recommendation:
Increase the recycle fee $0.28 per month.
Discussion:
After a lengthy discussion regarding the pros and cons of this issue.
The city denied Republic Services request to raise fee to residents who have opted into the recycling services. Alderman Miller and Sallows cited complaints from residents regarding Republic’s failure to pick up their recycling bins.
No Action Taken - This Items fails for lack of a motion and a second.
EMEPT Personnel – Salaries (Mr. Girdler, City Administrator)
A motion was made by Alderman Almblade, seconded by Alderman Miller, to approve the Exempt Personnel salaries.
A motion was made by Alderman Almblade, seconded by Alderman Miller, to approve the exempt personnel salaries. Upon roll call the following voted in favor: DeJaynes, Miller, Tapia, Sallows, and Almblade. Motion carried.
Adjournment:
A motion was made by Alderman Miller, seconded by Alderman DeJaynes, to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: DeJaynes, Miller, Tapia, Sallows and Almblade. Motion carried. 9:18 p.m.
https://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_08202018-492
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