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Friday, October 18, 2019

City of Moline Committee of the Whole met February 12

By Rock Island Today Reports | Feb 16, 2019


City of Moline Committee of the Whole met Feb. 12.

Here is the agenda provided by the committee:

Oath of Office

Oath of office for regular commissioned appointment as a Firefighter/Paramedic to Jerry Bessler effective February 5, 2019.

Questions on the Agenda

Agenda Items

1. Special Event Policy (Janine Hollembaek Parr, City Clerk)

2. Chapter 28 Dumpster Changes (Scott Hinton, City Engineer)

3. Parking Prohibited (Scott Hinton, City Engineer)

4. 1309 – 34th Avenue Reconstruction (Scott Hinton, City Engineer)

5. 1320 – Joint and Crack Sealing (Scott Hinton, City Engineer)

6. Arsenal Concept Plan (J.D. Schulte, Public Works Director)

7. Zoning Text Amendment (Jeff Anderson, City Planner)

8. Other

Informational

International Alternative Fuels Presentation Update (J.D. Schulte, Public Works Director, and Sarah Mark, Fleet and Facilities Coordinator)

2018-2019 Municipal Services Snow Season Update (Rodd Schick, Municipal Services General Manager) Sharrows (Scott Hinton, City Engineer)

Public Comment

Members of the Public are permitted to speak after coming to the podium and stating their name. Explanation

1. A Resolution repealing Special Ordinance No. 804 establishing a policy governing special events in the City of Moline, Illinois, and formation of a special event committee; and authorizing the establishment of a new special event policy. (Janine Hollembaek Parr, City Clerk)

Explanation: The public health, safety, and welfare of the residents of Moline require the regulation of special events within the City. Accordingly, special events involving the use of City streets, parking lots, and other City owned properties, as well as City staff support, may be permitted in the City only upon approval of the Special Event Committee and/or Mayor and City Council. Special Ordinance No. 804 establishing a policy governing special events in the City and the formation of a special event committee was adopted March 1997, and the policy is outdated. The Special Event Committee seeks Council approval of a new special event policy detailing guidelines and processes to aid event coordinators wishing to hold events within the City. Additional documentation attached.

Staff Recommendation: Approve

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live

2. An Ordinance amending Chapter 28, “STREETS AND SIDEWALKS,” of the Moline Code of Ordinances, Section 28-2108, “DUMPSTERS,” by repealing said section in its entirety and enacting in lieu thereof one new Section 28-2108 dealing with the same subject matter and “DIVISION 3. PERMITS,” Section 28-2300, “WHEN REQUIRED,” by repealing said section in its entirety and enacting in lieu thereof one new Section 28-2300 dealing with the same subject matter. (Scott Hinton, City Engineer)

Explanation: The City of Moline revised Chapter 28 of the Moline Code of Ordinances in 2004 to require that, among other things, the owner of a dumpster was required to acquire a permit from the building division prior to placing the dumpster in the public right-of-way. The dumpster companies found this permitting process to be onerous and burdensome and chose to not deliver dumpsters in Moline rather than acquire a permit for every dumpster. As such, that Code requirement was not enforced and dumpsters continued to be available to residents and property owners who needed to place them in the right-of-way. Staff proposes to revise the Code to require an annual, $200 licensing agreement to use the public right-of-way in lieu of a permit for each dumpster placement. The licensing agreement will include insurance and indemnification requirements to protect the City. The current dumpster safety requirements will remain as protective measures to the travelling public.

Staff Recommendation: Approve

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live

3. An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by including Forty-sixth Avenue Drive, on the south side, from 430 feet east of Fifty-third Street to 880 feet east of Fifty-third Street. (Scott Hinton, City Engineer)

Explanation: A request to prohibit parking on the south side of 46th Avenue Drive in front of Heritage Woods was received. Traffic Committee reviewed the request and recommends approval.

Staff Recommendation: Approve

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live

4. A Resolution authorizing the Mayor and City Clerk to execute a contract with Walter D. Laud Inc., for Project #1309, 34th Avenue Reconstruction, 34th Avenue Place to 50th Street, for the amount of $864,660.50. (Scott Hinton, City Engineer)

Explanation: Bids were opened and publicly read on February 5, 2019, for Project #1309, 34th Avenue Reconstruction, 34th Avenue Place to 50th Street, with the following results:

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted as detailed below:

ACCOUNT BUDGETED AS-BID

Utility Tax 660,000.00 695,787.50 510-9965-438.08-10

Water 140,000.00 141,573.00 310-1716-434.08-45

WPC 5,000 320-1840-433.08-30

Storm 40,000.00 27,300.00 330-1971-433.08-35

$845,000.00 $864,660.50

Walter D. Laud Inc. submitted the lowest responsible and responsive bid. Additional documentation attached.

Public Notice/Recording: N/A

Goals Impacted: Upgrade City Infrastructure & Facilities

5. A Resolution authorizing the Mayor and City Clerk to execute a contract with Complete Asphalt Service Company, for Project #1320, 2019 Joint & Crack Sealing Program, for the amount of $67,400.00. (Scott Hinton, City Engineer)

Explanation: Bids were opened and publicly read on February 5, 2019, for Project #1320, 2019 Joint & Crack Sealing Program, with the following results:

$67,400.00 Complete Asphalt Service Company

$78,900.00 Denler Inc.

$98,000.00 Centennial Contractors of the Quad Cities Inc.

Complete Asphalt Service Company submitted the lowest responsible and responsive bid. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted as detailed below:

ACCOUNT BUDGETED AS-BID

CIF 75,000.00 67,400.00 510-9957-438.04-25

Water 310-1716-434.08-45

WPC 320-1840-433.08-30

Storm 330-1971-433.08-35

$75,000.00 $67,400.00

Public Notice/Recording: N/A

Goals Impacted: Upgrade City Infrastructure & Facilities

6. A Resolution authorizing City staff to submit a concept plan proposal to provide refuse and recycling collections services to the Rock Island Arsenal. (J.D. Schulte, Interim City Administrator)

Explanation: The Rock Island Arsenal is seeking a partner that can provide refuse and recycling removal and disposal on a regular basis. The City seeks to submit a concept plan proposing how it would provide such services. The City is also in discussions with the City of Rock Island to jointly provide this service to the Arsenal. The Arsenal seeks a ten-year contract for removal of trash and recycling from all residences on the island as well as from government furnished cans throughout the Arsenal.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live

7. An Ordinance amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, Section 35-3419, “GROUP DEVELOPMENTS,” subsection (a), “DEFINITION,” by enacting three new subsections (3), (4), and (5); and amending subsection (c) “SPECIAL USE REGULATIONS,” by repealing subsection (5) in its entirety and enacting in lieu thereof one new subsection (5) dealing with the same subject matter; by amending Section 35-5100, “OFF-STREET PARKING AND TRAFFIC CIRCULATION STANDARDS,” subsection (h)(3), “Minimum Off-Street Parking Requirements for Land Uses,” by repealing subsection (b) in its entirety and enacting in lieu thereof one new subsection (b) dealing with the same subject matter; and by amending Section 35-3401, “REGULATION OF ALLOWED USES,” Table 35-3401.1, “Permitted Land Uses,” by deleting the “P” designation under “Central Business (B-2)” and inserting in lieu thereof an “S” designation for the following types of land use: “Principal Transportation & Utility Land Uses (Sec. 35-3409),” subsection (b), “Parking, Offsite,” and “General Accessory Land Uses (Sec. 35-3417),” subsection (g), “On-Site Parking.” (Jeff Anderson, City Planner)

Explanation: The City Council directed City staff to prepare an amendment to the Zoning Code whereby a Special Use Permit would be required in order to develop a new surface parking area or parking structure. To this end, staff drafted proposed language for a text amendment of the Zoning Code, which was reviewed and considered by the Plan Commission at its regularly scheduled meeting held on Wednesday, January 23, 2019. The proposed amendment also contains a provision whereby the demolition of a structure within the B-2 Zoning District for purposes of establishing a new parking area or otherwise, would also require the approval of a Special Use Permit. The Plan Commission unanimously recommended approval of the amendment. A redline version of the proposed amendment is attached. Additional documentation attached.

Staff Recommendation: This was a Council directed initiative

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: Vibrant Downtown

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/5371

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