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Friday, December 6, 2019

City of Moline Committee of the Whole met February 26

By Rock Island Today Reports | Mar 2, 2019

Meeting 06

City of Moline Committee of the Whole met Feb. 26.

Here is the agenda provided by the committee:

Presentation

Floreciente Streetscape Project (Jeff Anderson, City Planner and K.J. Whitley, Community Development Program Manager.)

Questions on the Agenda

Agenda Items

1. Permanent Utility Easements (Chris Mathias, Property Management Coordinator)

2. Front Setback Amendment (Ryan Berger, Land Development Manager)

3. Chapter 22 Switchblade Knife Amendment (R.T. Finney, Police Chief)

4. HP Server Purchase (Don Goff, IT Manager)

5. Aerial Photography Agreement (Don Goff, IT Manager)

6. Consolidated Public Safety Communication Agreement Dissolution (Maureen Riggs, City Attorney)

7. Chapter 2 Corporation Counsel Amendment (Stephanie Acri, Mayor)

8. Bush Contract for Corporation Counsel RFP (Stephanie Acri, Mayor)

9. Chapter 9 Massage Establishments Amendment (Stephanie Acri, Mayor)

10. Town Twinning Agreement (Stephanie Acri, Mayor)

11. Other

Public Comment

Members of the Public are permitted to speak after coming to the podium and stating their name.

Explanation

Presentation – Floreciente Streetscape Project

Explanation: City staff presented a refined concept of, and costs for, the proposed Floreciente Streetscape project to the Project Management Team (PMT) at its February 12, 2019 meeting. The PMT approved a motion recommending approval of the streetscape project to the City Council. Please find an attached graphic for the refined streetscape project as well as revised project cost estimates for a two-phase implementation of the project. Staff is seeking concurrence from the City Council to move forward with development of construction documents and sealed project bidding upon completion of said construction documents. Staff will then return to City Council with the bidding results and a Council Bill authorizing the construction of the streetscape project.

1. A Resolution authorizing the Mayor and City Clerk to accept one (1) Permanent Utility and Drainage Easement, more particularly described herein to allow construction to proceed on Project #1308, 27th Avenue Reconstruction, East of 16th Street. (Chris Mathias, Property Management Coordinator)

Explanation: A Permanent Utility and Drainage Easement from Alan R. Shattuck and Paula M. Shattuck at 1710 27th Avenue is necessary to allow construction to proceed on Project #1308, 27th Avenue Reconstruction, East of 16th Street. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Rock Island County Recording Costs

Public Notice/Recording: Engineering Division will record

Goals Impacted: Upgrade City Infrastructure & Facilities

2. An Ordinance amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, Section 35-3108, by enacting one new subsection (b), “ESTABLISHED

FRONT YARD SETBACK EXCEPTION,” and renaming the current subsection (b) as subsection

(c). (Ryan Berger, Land Development Manager)

Explanation: Properties developed before 1991 within residential districts may not meet the current front setback requirements of 25’. Additions to these properties and/or new infill construction within the 25’ front yard setback are currently prohibited. Consequently, new houses could have a different setback than adjacent or neighboring structures, negatively affecting the cohesive appearance of the block face. The proposed amendment will permit for a front setback less than the required 25’ if it matches 40% of the existing setbacks of the block face with 5 or more lots. If there is no consistency among the block face, the average of the front setback can be used. The attachment to this item is a redline version of Section 35-3108(b) and (c) to show proposed changes. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: A public hearing was held during the January 23, 2019 Plan Commission Meeting Goal Impacted: A Great Place to Live

3. An Ordinance amending Chapter 22, “OFFENSES – MISCELLANEOUS,” of the Moline Code of Ordinances, Section 22-4100, “UNLAWFUL USE OF WEAPONS,” by repealing subsection (a)(3) in its entirety and enacting in lieu thereof one new subsection (a)(3) dealing with the same subject matter. (RT Finney, Interim Chief of Police)

Explanation: Section 22-4100(a)(3) of the Code prohibits a person from knowingly possessing or carrying a switchblade knife on any public property or public right of way within the City. A switchblade knife, also known as an automatic knife, is defined by the Code as having a blade that opens automatically by hand pressure applied to a button, spring or other device in the handle of the knife. Public Act 100-0082, effective August 11, 2017, amended the Criminal Code of 2012 to provide an exemption from the prohibition on sale, manufacture, purchase, possession or carrying of a switchblade knife to a person who possesses a currently valid Firearms Owner’s Identification Card (FOID) previously issued in said person’s name by the Department of State Police or to a person or an entity engaged in the business of selling or manufacturing switchblade knives. Amending Section 22-4100(a)(3) to allow a person to possess or carry a switchblade knife on public property or public right of way if said person possesses a valid FOID card will mirror the State’s amendment. The attachment to this item is a redline version of Section 22-4100(a)(3) to show proposed changes. Additional documentation attached.

Staff Recommendation: Approval

Fiscal impact: N/A

Public Notice/Recording: N/A

Goal Impacted: None Identified

4. A Resolution authorizing the IT Manager to purchase three (3) Hewlett Packard ProLiant Enterprise DL360 G9 Servers from SHI International Corp. at a cost of $38,569.35. (Don Goff, IT Manager)

Explanation: The City’s three VMware servers are now nearing end of life (purchased 2011) and need to be replaced with newer hardware. The IT Manager sought quotes for new, certified and refurbished hardware. Five quotes were received and are summarized below. SHI International Corp. was selected for submitting the best quote for the value and price-point of the hardware being sold. City staff recommends purchase of three HPE DL360 G9 Servers from SHI International Corp. at a cost of $38,569.35. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: $38,569.35; $40,000 budgeted in account #443-0425-417.07-02

Public Notice/Recording: N/A

Goals Impacted: Upgrade City Infrastructure & Facilities

5. A Resolution authorizing the IT Manager to enter into an agreement with Surdex Corporation for

the 2019 Aerial Mapping Project at a cost of $19,350. (Don Goff, IT Manager)

Explanation: The City's IT staff has participated in a consortium of local governments, known as the Bi-State Regional Commission Greater Quad Cities Region 2019 Aerial Mapping Project, in order to reduce the cost of acquisition for updated orthophotography & LIDAR. Bi-State Regional Commission published a Request For Proposals for the entire scope of work in October of 2018. Surdex Corporation was the lowest responsive and responsible bidder for the project and is contracting separately with all participating agencies for customized sets of deliverables. This data is beneficial to all departments and will enhance the City's GIS capabilities. A consultant was hired by the consortium to manage the project, conduct prerequisite work, and ensure data accuracy independent of the vendor at an additional cost of $1,980.00, for a total cost of $21,330.00. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: $19,350; $15,000 budgeted in account #443-0895-417.07-02; $4,350 from IT Reserves

Public Notice/Recording: N/A

Goals Impacted: Improved City Infrastructure & Facilities; Financially Strong City

6. A Resolution authorizing the Mayor and City Clerk to execute an Agreement to Dissolve Consolidated Public Safety Communications Agreement between the cities of Moline and East Moline; and authorizing City staff to do all things necessary to complete the responsibilities of the City of Moline pursuant to the terms of the dissolving Agreement. (Maureen Riggs, City Attorney)

Explanation: The cities of Moline and East Moline have successfully operated a consolidated public safety communications center (the “Center”) for approximately twenty years pursuant to an agreement between the parties dated March 17, 1998, and an amended agreement dated March 12, 2008. Public Act 99-0006 amended the Emergency Telephone Systems Act to consolidate and upgrade 9-1-1 systems. As a result of the Act, the number of Public Safety Answering Points (“PSAPs”) in a county must be reduced, and Moline and East Moline have consolidated dispatch operations with the Village of Milan and the City of Silvis, operating as QComm911 since January 1, 2019. The Center Board voted at its February meeting to dissolve the Center operations and dispose of any remaining matters. Moline and East Moline seek to terminate the March 12, 2008 agreement and resolve any outstanding matters between them arising from the Center’s operation, including the disposal of remaining property of the Center; said property shall be declared as surplus and disposed of by Moline in the manner most advantageous to the parties. Moline will remit to East Moline 40% of the proceeds from the surplus property disposal, which represents the last cost split (60/40) for the operation of the Center. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: 60% of proceeds from surplus property disposal

Public Notice/Recording: N/A

Goals Impacted: Upgrade City Infrastructure & Facilities, A Great Place to Live

7. An Ordinance amending Chapter 2, “ADMINISTRATION,” of the Moline Code of Ordinances, by repealing Section 2-3203, “CITY ATTORNEY,” in its entirety and enacting in lieu thereof one new Section 2-3203, “CORPORATION COUNSEL,” dealing with the same subject matter; and imposing that any reference of “city attorney” in the Moline Code of Ordinances shall have the same meaning as the term “corporation counsel.” (Stephanie Acri, Mayor)

Explanation: To facilitate flexibility and efficiency to provide for the manner by which legal services are provided for the City, the City Council will amend the Administration Code, Chapter 2 of the Moline Code of Ordinances. To this end, the proposed language for an amendment of the Administration Code will allow for a full-time City employee or an outside attorney or law firm to act as counsel for the City. If the corporation counsel is not a full-time City employee, the position shall be considered an independent contractor. The proposed new Section 2-3203 is attached. Additional documentation attached.

Mayoral Recommendation: Approval

Fiscal Impact: To be determined

Public Notice/Recording: N/A

Goals Impacted: Financially Strong City with Cost-Effective Services

8. A Resolution authorizing the Mayor and City Clerk to execute a contract with Rob Bush to study the option of hiring an independent contractor to provide legal services to the City of Moline that includes soliciting independent contractor proposals, evaluating proposals and providing recommendations to the City Council. (Stephanie Acri, Mayor)

Explanation: To facilitate flexibility and efficiency to provide for the manner by which legal services are supplied for the City. The study proposal from Rob Bush is attached. Additional documentation attached.

Mayoral Recommendation: Approval

Fiscal Impact: Not to exceed $10,000.00 plus expenses

Public Notice/Recording: N/A

Goals Impacted: Financially Strong City with Cost-Effective Services

9. An Ordinance amending Chapter 9, “BODY ART CODE,” of the Moline Code of Ordinances, by enacting one new Article VI, “MASSAGE ESTABLISHMENTS.” (Stephanie Acri, Mayor)

Explanation: Illicit massage establishments can act as fronts for human trafficking. Law enforcement can be denied entry when seeking to investigate due to the lack of a municipal ordinance governing massage establishments. To facilitate better enforcement and to crack down on suspected sex traffickers, massage establishments located in the City of Moline will be required to be licensed and comply with the Massage Establishment code. The proposed new Article VI, “MASSAGE ESTABLISHMENTS,” is attached. Additional documentation attached.

Mayoral Recommendation: Approval

Fiscal Impact: $50 per establishment annually

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live

10. A Resolution accepting an invitation from Mayor Michael Christ of Verbandsgemeinde Asbach to enter into a “Town Twinning” agreement with the municipality Verbandsgemeinde Asbach, Germany. (Stephanie Acri, Mayor)

Explanation: In 2017, John Deere acquired Wirtgen Group that manufactures road construction equipment in Germany, Brazil, China, and India. The Wirtgen Group headquarters are located in Windhagen, which is part of the collective municipality of Verbandsgemeinde Asbach, Germany. The CEO of Wirtgen Group, Domenic Ruccolo, comes from Moline and supports a partnership between the two communities. Summary of Verbandsgemeinde Asbach is attached.

Mayoral Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/5387

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