Rock Island Today

City of Moline Committee of the Whole met March 5.

Here is the agenda provided by the committee:

A Proclamation from the NAWIC Quad Cities Chapter No. 50 to declare March 3-9, 2019, as “Women in Construction Week.”

Questions on the Agenda

Agenda Items

1. Heritage Sanitary Sewer Lift Station Pump Purchase (Tony Loete, Utilities General Manager)

2. Assignment of Reliance Building Development Agreement (Ray Forsythe, Planning and Development Director)

3. Reliance Building Release of Mortgage (Ray Forsythe, Planning and Development Director)

4. Chamber Main Street Agreement (Maureen Riggs, City Attorney)

5. 2019 Seal Coat Program (Scott Hinton, City Engineer)

6. Change Order #1 Walter Laud #1308 (Scott Hinton, City Engineer)

7. Schwartz Bike Path Agreement (Scott Hinton, City Engineer)

8. Kraemer Noise Ordinance (Scott Hinton, City Engineer)

9. Other

Informational

Informational – Concrete vs Asphalt Life Cycle Costs (Scott Hinton, City Engineer)

Public Comment

Members of the Public are permitted to speak after coming to the podium and stating their name.

Explanation

1. A Resolution authorizing approval of a sole source purchase of three (3) Flygt pumps from Electric Pump for the Heritage Sanitary Sewer Lift Station for the amount of $100,934.79 and authorizing the Utilities General Manager to execute any necessary documents for purchase of said pumps. (Tony Loete, Utilities General Manager)

Explanation: The Heritage lift station is one of three major stations that pump wastewater from the southeast parts of Moline, as well as parts of East Moline, and is part of the Rock River Regional Sanitary Sewer System. Staff has a three-part plan to upgrade the station. Part one was completed in 2017 and included replacement and enhancement of pump controls in conjunction with fiber optic cable installation to the station. Part two of the plan includes replacement of the pumps at this station. The station is a high maintenance area, as pump plugging/fouling has increased significantly in the last five years. The proposed replacement pumps are equipped with cutting-edge chopper impellers. In 2020, staff intends to complete the final stage of improvements by replacing wet well piping within the station. The Public Works Department has standardized to Flygt pumps in all storm and sanitary sewer lift stations, as well as at both treatment plants due to their longevity and reliability. Staff recommends continued use of Flygt pumps. Flygt’s exclusive representative for our region is Electric Pump. Staff recommends purchase of the three pumps with chopper style impellers from Electric Pump for an amount not to exceed $100,934.79. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: $98,000 is budgeted in #320-1837-433.70-50 with the remainder to be funded by WPC Reserves.

Public Notice/Recording: N/A

Goals Impacted: Financially Strong City, Upgrade City Infrastructure & Facilities, A Great Place to Live

2. A Special Ordinance authorizing the Mayor and City Clerk to execute an Assignment of Development Agreement between the City of Moline and SJS Capital Group Inc. for the Reliance Building Development Project located at 1514 - 1518 5th Avenue, Moline, to Reliance Capital, LLC. (Ray Forsythe, Planning and Development Director)

Explanation: The City of Moline entered into a development agreement with SJS Capital Group Inc. (Developer) for the Reliance Building Redevelopment Project on December 30, 2003. The Developer is in the process of selling the Project with a purchase date of March 15, 2019, and seeks to assign its rights to the Development Agreement to the new buyer, Reliance Capital LLC. Under the terms of the Development Agreement, the City must provide written consent to an assignment of the Development Agreement by the Developer for the project located at 1514 - 1518 5th Avenue, Moline. Additional documentation attached. This item will also appear on the City Council Agenda.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: Financially Strong City, Great Place to Live

3. A Resolution authorizing the Mayor and City Clerk to execute, on behalf of the City of Moline, release of mortgage for the Reliance Building Development Project located at 1514 - 1518 5th Avenue, Moline. (Ray Forsythe, Planning and Development Director)

Explanation: Approval of this resolution will authorize the Mayor and City Clerk to execute the following document pursuant to a Redevelopment Agreement for the Reliance Building Development Project between the City of Moline, SJS Capital Group Inc. and Perry Stewart: Release of Mortgage for Atkinson’s Addition Lot 2 and E. 40’ of Lot 3. Block 3. (recorded Document No. 2004-15065)

Additional documentation attached. This item will also appear on the Non-Consent Council Agenda.

Staff Recommendation: Approval

Fiscal Impact: Release of this mortgage will spur development

Public Notice/Recording: N/A

Goals Impacted: Great Place to Live

4. A Resolution authorizing the Mayor and City Clerk to execute an Agreement between the City of Moline, Illinois, and the Quad Cities Chamber of Commerce Inc. for the City’s administration and management of the Moline Centre Main Street Program and Special Service Areas #5 and #6, and the Chamber’s responsibilities for event sponsorship and marketing for Moline Centre events; and terminating the existing agreement between the parties authorized by Resolution No. 1094-2013. (Maureen Riggs, City Attorney)

Explanation: The Moline Centre Main Street Program became a division of the City in 2010 (by General Ordinance No. 3029-2010). By agreement between the City and the Chamber, the Main Street Program operations, as well as administration of operations for Special Service Areas #5- Bass Street Landing and Special Service Area #6- Downtown, were transferred to the Chamber in 2013 (by Resolution No. 1094-2013). The City and Chamber wish to terminate the existing agreement so as to reorganize the Main Street Program and the management of Special Service Areas #5 and #6 and to transfer administration and operation duties back to the City. The Chamber will be responsible for 1) retaining existing sponsorships and securing new sponsorships for Moline Centre events at a commission percentage of actual sponsorship amounts received by the City; 2) developing and implementing marketing plans by providing event information for current Moline Centre events and additional events upon mutual agreement of the parties; and 3) providing event-related content to the City for web and social media accounts. The term of the agreement will commence on the last date of signature by the parties and will end on March 1, 2020, unless extended by written agreement of the parties. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: To be determined

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live, Strong Local Economy

5. A Resolution authorizing the Mayor and City Clerk to execute a contract with Tri City Blacktop Inc. for Project #1321, 2019 Seal Coat Program for the amount of $256,490.20. (Scott Hinton, City Engineer)

Explanation: Bids were opened and publicly read on February 12, 2019, for Project #1321, 2019 Seal Coat Program, with the following results:

$256,490.20 Tri City Blacktop Inc.

$297,559.00 Brandt Construction Co.

Tri City Blacktop Inc. submitted the lowest responsible and responsive bid. Additional documentation attached.

6. A Resolution authorizing approval of Change Order #1 with Walter D. Laud Inc., for Project #1308, 27th Avenue Reconstruction, East of 16th Street for a credit of $4,559.00. (Scott Hinton, City Engineer)

Explanation: The 2019 Infrastructure Improvement Program includes the asphalt reconstruction of 27th Avenue, East of 16th Street. Walter D. Laud Inc. is under contract for the work and proposes to reconstruct with concrete instead of asphalt for a credit of $4,559.00. Staff finds this proposal to be in the best interest of the City and recommends approval. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted or available as detailed below:

Public Notice/Recording: N/A

Goals Impacted: Strong Local Economy, Upgrade City Infrastructure & Facilities

Engineering Services with Sam Schwartz Consulting, LLC. for services related to analyzing bike trail alternatives. (Scott Hinton, City Engineer)

Explanation: The City Council recently directed City staff to engage a consulting firm to review options and make recommendations for the location of a bike path between 7th Avenue and either the new I-74 bridge or the Mississippi River. With assistance from the Illinois bicycling community, staff identified four firms with experience in this type of work. Staff found Sam Schwartz Consulting to be the most qualified firm to perform the analysis based on their extensive history with this type of work, and their past history with the City of Moline. Schwartz was a member of the Moving Moline Forward consulting team, a member of the Schwartz team assigned to this project and was the primary author of the River-to-River Corridor Study.

Renew Moline and City staff recently met with the Schwartz team to discuss the goals, objectives, and challenges of the project. Schwartz proposes to provide consulting services on a time and material basis for the estimated cost of $30,912. Staff reviewed the proposal and finds it to be reasonable given the scope of the work required. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: $100,000 is budgeted in 2019 in Account #510-9957-438.03-22, Capital Improvement Fund, Professional/Technical

Public Notice/Recording: N/A

Goals Impacted: Improved City Infrastructure

8. A Special Ordinance authorizing the City of Moline to allow Kraemer North America to vary from the requirements of Chapter 21, “NUISANCES IN GENERAL,” of the Moline Code of Ordinances, Section 21-1100(18), to allow I-74 night construction work to proceed. (Scott Hinton, City Engineer)

Explanation: Section 21-1100(18) prohibits the use of heavy equipment for construction purposes within 500’ of residential properties between 9:00 PM and 6:00 AM. The removal of the westbound I-74 bridge structure over 7th Avenue is tentatively scheduled to begin on April 1, 2019 and is expected to last for three weeks. Kraemer proposes to perform the removal work at night to minimize the disruption to traffic and requests permission to vary from the nuisance requirements of Chapter 21.

Staff Recommendation: Approve

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: Improved City Infrastructure

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/5401