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Friday, October 18, 2019

City of Moline Committee of the Whole met April 30

By Rock Island Today Reports | May 3, 2019


City of Moline Committee of the Whole met April 30.

Here is the agenda provided by the committee:

Oaths of Office

Mayor’s appointment and Oath of Office for Will Tolmie to the Board of Trustees of the Firefighters Pension Fund for a full two-year term effective May 1, 2019, and expiring April 30, 2021.

Council appointment and Oath of Office for Lisa A. Kotter as City Administrator effective April 30, 2019.

Appointments

Mayor’s reappointment of Rick Jennings to the Board of Trustees of the Police Pension Fund for a full two-year term effective May 1, 2019, and expiring April 30, 2021.

Mayor’s reappointment of Kevin Schoonmaker, Moline City Council 6rd Ward Alderman, to the Board of Trustees of the Firefighters Pension Fund for a full two-year term effective May 1, 2019, and expiring April 30, 2021.

City Administrator’s appointment of the law firm of Califf & Harper, P.C., as temporary corporation counsel for the City of Moline pursuant to Sec. 2-3203 of the Moline Code of Ordinances.

Appointments (information only)

Mayor’s appointment of Jeff Nelson, Resident of Moline and General Manager of MetroLINK, to Illinois Quad City Civic Center Authority (TaxSlayer Board) effective June 1, 2019, for a full three-year term.

Mayor’s appointment of Lisa Kotter, Moline City Administrator, shall serve as an ex-officio and voting board member of the Illinois Quad City Civic Center Authority (TaxSlayer Board) effective April 30, 2019.

Mayor’s appointment of Mike Wendt, Moline City Council 3rd Ward Alderman, to serve on the Moline Community Development Corporation Board as the City Council representative.

Proclamation

A Proclamation from The Abbey Center to declare April 2019, as “Alcohol Awareness Month.”

Questions on the Agenda Agenda Items

1. Deed of Dedication 33rd Avenue (Chris Mathias, Property Management Coordinator)

2. Parking Prohibited (Scott Hinton, City Engineer)

3. 2019 Asphalt Project (Scott Hinton, City Engineer)

4. 10th Avenue Reconstruction Project (Scott Hinton, City Engineer)

5. Infrastructure Improvement Policy (Scott Hinton, City Engineer)

6. Other

Informational

Alarm Permit and False Alarm Fee (Keith Verbeke, RT Finney, Will Tolmie) Avenue of the Cities Traffic Study (Scott Hinton, City Engineer)

Public Comment

Members of the Public are permitted to speak after coming to the podium and stating their name.

Explanation

1. A Resolution authorizing the Mayor and City Clerk to accept a Deed of Dedication for Street Right- of-Way more particularly described herein, to allow construction to proceed on Project #1311, 33rd Avenue Reconstruction, 41st Street East to Dead End. (Chris Mathias – Property Management Coordinator)

Explanation: A Deed of Dedication for Street Right-of-Way is necessary and has been executed by the City of Moline, 3210 41st Street, to allow construction to proceed on Project #1311, 33rd Avenue Reconstruction, 41st St East to Dead End. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Rock Island County Recording Costs

Public Notice/Recording: Engineering Department will record

Goals Impacted: Upgrade City Infrastructure & Facilities

2. An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by repealing “Twenty-seventh Street, on the west side, from Twelfth Avenue north for a distance of 350 feet” and replacing it with “Twenty-seventh Street, on the both sides, from Sixth Avenue to Twelfth Avenue.” (Scott Hinton, City Engineer)

Explanation: In accordance with recent Committee-of-the-Whole discussions, staff proposes to prohibit parking on the both sides of 27th Street, between 6th Avenue and 12th Avenue to accommodate the installation of new bike lanes.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live

3. A Resolution authorizing the Mayor and City Clerk to execute a contract with Walter D. Laud Inc., for Project #1313, 2019 Asphalt Project. (Scott Hinton – City Engineer)

Explanation: Bids were opened and publicly read on April 16, 2019, for Project #1313, 2019 Asphalt Project, with the following results:

$215,883.25

Walter D. Laud, Inc.

$224,386.35

Valley Construction Company

$255,916.90

Emery Construction Group, Inc.

$279,788.75

Brandt Construction Co.

$280,430.50

Langman Construction, Inc.

$293,506.75

Centennial Contractors of the Quad Cities, Inc.

Walter D. Laud Inc., submitted the lowest responsible and responsive bid. Project #1313 includes the milling and resurfacing of 11th Avenue from 10th to 11th Streets and 25th Street from 6th to 7th Avenues. Additional documentation attached.

Staff Recommendation:

Fiscal Impact:

ACCOUNT

BUDGETED

AS-BID

CIF

225,000.00

213,883.25

510-9965-438.08-10

Water

5,000.00

 2,000.00

310-1716-434.04-25

WPC

 320-1840-433.08-30

Storm

330-1971-433.08-35

$230,00.00

 $215,883.25

Public Notice/Recording: N/A

Goals Impacted: Upgrade City Infrastructure & Facilities

4. A Resolution authorizing the Mayor and City Clerk to execute a contract with Walter D. Laud Inc., for Project #1312, 10th Avenue Reconstruction, for the amount of $1,382,944.45. (Scott Hinton – City Engineer)

Explanation: Bids were opened and publicly read on April 18, 2019, for Project #1

$1,382,944.45

Walter D. Laud, Inc.

$1,510,095.15

Langman Construction Inc.

$1,634,325.00

Brandt Construction Co.

$1,698,404.40

McCarthy Improvement Company

$1,895,372.00

Miller Trucking & Excavating

Walter D. Laud Inc. submitted the lowest responsible and responsive bid. Project #1312 was bid as a two-year project. The funds for the 2020 work will be budgeted in the 2020 Infrastructure Improvement Plan. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted as detailed below:

ACCOUNT

BUDGETED

 AS-BID

 
Utility Tax

250,000.00

642,152.70

510-9965-438.08-10

Water

165,000.00

342,312.75

310-1716-434.08-45

WPC

190,000.00

326,059.00

320-1840-433.08-30

Storm

10,000.00

72,420.00

330-1971-433.08-35

$615,000.00

 $1,382,944.45

 
Public Notice/Recording: N/AGoals Impacted: Upgrade City Infrastructure & Facilities

5. A Resolution authorizing approval of revisions to the Infrastructure Improvement Policy. (Scott Hinton, City Engineer)

Explanation: Staff proposes to revise the Infrastructure Improvement Policy to add language addressing the need to monitor changes in asphalt and concrete pavement pricing and to accommodate the need to perform some work after normal work hours and at night. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: Upgrade City Infrastructure & Facilities

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/5494

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