Village of Cambridge Village Board met March 25.
Here is the minutes provided by the board:
CALL TO ORDER: Acting Village President Jason Gustafson opened the meeting at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL: Present: Acting Village President Jason Gustafson, Trustees Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall; Administrator Steve Brown, Village Clerk Paula Pool, Attorney Bill Cleaver. In the audience was ESDA Director Jay Snodgrass.
ARE THERE ANY ADDITIONS OR CHANGES TO THE AGENDA – There are 2. For approval of minutes, add approval of the minutes for the cancelled Park Committee Meeting item e. Under new business “L” we need to change that from Constellation Energy, to lowest bidder.
APPROVAL OF MINUTES:
a) Regular Monthly Board Meeting, February 25, 2019. A motion to approve the minutes of the February 25, 2019 Regular Monthly Board Meeting was made by Amanda Johnson, seconded by Jason Beam. Discussion: None. Upon voice vote, all approved.
b) Committee of the Whole Meeting - Public Safety, Parks, Buildings & Facilities, Cemetery, Refuse, Water/Sewer, Streets & Alleys, Finance, Economic Development, Personnel on March 9, 2019. A motion to approve the minutes of the combined Committee of the whole Meeting of March 9, 2019 was made by Amanda Johnson, seconded by John Taylor. Discussion: None. Upon voice vote, all approved.
c) Special Board Meeting March 11, 2019. A motion to approve the minutes of the Special Board meeting of March 11, 2019 was made by Amanda Johnson, seconded by John Taylor. Discussion: None. Upon voice vote, all approved.
d) Committee of the Whole Meeting - Public Safety, Parks, Buildings & Facilities, Cemetery, Refuse, Water/Sewer, Streets & Alleys, Finance, Economic Development, and Personnel held on March 18, 2019. A motion to approve the minutes of the combined Committee of the whole meeting of March 18, 2019 was made by Jason Beam, seconded by Amanda Johnson. Discussion: None. Upon voice vote, all approved.
e) Cancelled Parks Committee Meeting. Jason G asked the date of the meeting. It was March 5, 2019. A motion to approve the minutes of the cancelled Parks Committee meeting of March 5, 2019 was made by Jason Beam, seconded by John Taylor. Discussion: This document shows that the meeting was cancelled because there was not a quorum present. Upon voice vote, all approved.
FINANCE REPORT: A motion to approve the Finance Report through February 2019 was made by Mike Wignall, seconded by Amanda Johnson. Discussion: None. Upon Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
APPROVAL OF BILLS: There were no new bills, so the bills list that was in your packets is what is being paid. A motion to approve payment of bills for February 27th through March 26, 2019 was made by Amanda Jonson, seconded by Jason Beam. Discussion: Bills total $117,836.21. Upon Roll Call: Ayes: Wignall, Taylor, Johnson, Hamilton, Gustafson, Beam. Nays: None. Absent: None. Abstain: None.
REPORTS: Staff: Steve – nothing at this time. Paula - nothing at this time. Bill Cleaver - nothing at this time. Jay: picked up a couple of new people. Ed: nothing further
COMMITTEES: Buildings & Facilities: discussed at budget workshop
Cemetery: Discussed new Cemetery rates and that is up for vote tonight. Amanda got quotes for new signs. Wants to have them proofed. They are $200.00 for larger signs and $50.00 each for four "No Dogs Allowed” signs.
Economic Development: Talked about façade improvement grant. Looked at rubric for that and came up with a draft. Possible purchase of building by Darryl Clark. Drive up coffee business with Katie Hilton. She'd like to rent a lot downtown. Deb Yarger subdivision plat. Approval of Junior Achievement day and that is on the agenda for tonight.
Finance: reviewed finance report that was approved tonight. Reviewed preliminary bills. Discussed medical insurance rates; energy quotes. Lease renewal for the building across the street. Lease renewal of Food Pantry. Auditor contract renewal. Supplemental appropriations. Discussed tractor show donation and after prom donation which are on the agenda for approval tonight.
Parks: update on projects and future planning. Lots of different things going on. Pavilion update and improvements around that.
Personnel - discussed hiring of Public Works personnel.
Public Safety: police report - nothing stood out. At the budget workshop we talked about purchases.
Refuse: No discussion items.
Streets & Alleys: No items to discuss
Water/Sewer: Costs for lift station controls. Discussed sewage back-up for Bests and that is on the agenda for tonight. Want to close out an old water bill account. Well pump repair - this is an emergency.
CORRESPONDENCE – Abilities Plus thank you note for our $250.00 donation. Thank you from Trees Forever for our $100.00 donation. An email to Jason Gustafson, from Dan Collier stating a new business in Cambridge should be welcomed with open arms.
PUBLIC COMMENTS – RELATED TO NEW BUSINESS AGENDA ITEMS. Three people signed in. The Bests said they didn't have comments, just thought they were supposed to sign in. Darryl Clark asked what has been decided about his liquor license. Liquor license will be discussed momentarily.
NEW BUSINESS:
a) Consideration to create and issue a liquor license and gaming license to Darryl Clark for proposed future establishment. Discussion: Darryl wants to get clarification that the board will approve a liquor license and gaming license. A motion was made by Jason Gustafson, seconded by Amanda Johnson. Logan Hamilton said he is not sure we should be voting on this. The vote should be whether or not to create a liquor license. He feels the decision should be to create a license then go through the proper channels. We only have one license for a tavern so the ordinance would have to be re-written, then an application provided. Jason Beam said in fairness, they have not had a committee meeting to discuss this as a group. Amanda said they did have a committee meeting to discuss this. Strike the issue and just vote on creating a license. Jason G said he was told there would be a vote on this tonight. We can't vote on issuing. Logan thinks we should vote on creating another liquor license. Amanda asked what everyone thinks about adding another liquor license. Jason G said we've had three liquor establishments before. Darryl said we got rid of the bowling alley license. Bill Cleaver said he doesn't read this as something that is up for motion. It should just be a discussion item. If the chair opened things up for entertaining a motion to create, Jason G said he would motion and Amanda said she would second a motion to discuss if we want to create an additional Class “A” license. Bill says basically, we should be approving a second Class “A” liquor license so the ordinance would need to be amended. Jason G says he doesn't want to be the morality police. Amanda says she feels the same. It's a personal preference if you wish to go into that type of business. It's a matter of what's good for our town. If it doesn't turn out to succeed that's on him, not on us. Jason B said he thinks the majority of us would like to see this be an establishment that is different than what we have now. Have something different than what the others have. We don't want to have one establishment run the other two out. Logan said one reason he gets cautious about changing our ordinances is that if we start having issues we haven't had in the past we might need to roll back hours that are set in the ordinance. A vote was taken and there was a three to three tie. The vote was: Ayes: Beam, Gustafson, Johnson. Nays: Hamilton, Taylor, Wignall. Absent: None. Abstain: None. The Acting Village President can't break the tie because he voted as a trustee. Jason G apologized but we can't break a tie at this time. Darryl said he appreciates the apology.
b) Consideration to approve Junior Achievement Day Proclamation on April 4, 2019. A motion to approve proclaiming April 4, 2019 Junior Achievement Day was made by Logan Hamilton seconded by Jason Beam. Discussion: Jason G read the proclamation. Upon voice vote, all approved.
c) Consideration of approval of Resolution No. 19-01 approving the Final Plat to create Shetland Manor Extension #1 Subdivision. A motion to approve Resolution No. 19-01 was made by Mike Wignall, seconded by Logan Hamilton and upon Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
d) Consideration to approve extending a lease agreement for property at 123 W. Exchange St. with Bozeman, Neighbour, Patton, and Noe, LLP, through March 31, 2020. A motion to approve extending the Bozeman, Neighbour, Patton, and Noe LLP lease agreement through March 31, 2020 was made by Jason G, seconded by Jason B. Discussion: None. Upon Roll Call: Ayes: Wignall, Taylor, Johnson, Hamilton, Gustafson, Beam. Nays: None. Absent: None. Abstain: None.
e) Consideration to approve extending the lease for property located at 132 W. Center St. with the Cambridge Food Pantry through March 31, 2020. A motion to approve extending lease with the Cambridge Food Pantry through March 31, 2020 at 132 W Center St. was made by John Taylor, seconded by Jason Beam. Discussion: None. Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
f) Consideration to approve use of Municipal utility rebate and video gaming rebate for Park Pavilion completion and park improvements. A motion to approve using municipal utility rebate and video gaming rebate for Park Pavilion completion and Park Improvements was made by Logan Hamilton, seconded by Amanda Johnson. Discussion: None. Roll Call: Ayes: Beam, Hamilton, Johnson, Taylor, Wignall: Nays: Gustafson. Absent: None. Abstain: None.
g) Consideration to approve Ordinance No. 19-01 Appropriation Transfer. A motion to approve Ordinance No. 19-01 Appropriation Transfer was made by Amanda Johnson, seconded by Jason G. Discussion: This will transfer the appropriation for the water line installation in the Commercial Park from accounts #21004 to #306600 in the amount of $54,000.00 and for the road construction in the Commercial Park from account #210006 to #206029 in the amount of $99,270.00. There is no change in the use of appropriations, this is simply to make a correction to the account numbers used for the appropriation. Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
h) Consideration to approve Ordinance No. 19-02 Cemetery Rate Increase: A motion to approve Ordinance No. 19-02, Cemetery Rate Increase was made by John Taylor, seconded by Jason Beam. Discussion: None. Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
i) Consideration to approve deduction of sewer portion of water bill at 115 N. Prospect St. after water line break. A motion to approve reducing the sewer portion of water bill at 115 N Prospect St
Consideration to approve reducing sewer portion of a water bill was made by John Taylor, seconded by Logan Hamilton. Discussion: Logan said he wanted to point out that we are approving this because this is a business and not a part of the Servline and also, it happened before the Servline went into effect. Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
j) Consideration to approve reimbursement to resident of 210 South Road for property damage.
A motion to approve reimbursement to residents of 210 South Road for property damage was made by Logan Hamilton, seconded by John Taylor. Discussion: This sewer backup was caused by a clogged village owned pipe near the residents' home. Amount of reimbursement is $2,828.25. Roll Call: Ayes: Taylor, Johnson, Hamilton, Gustafson, Beam. Nays: Wignall. Absent: None. Abstain: None.
k) Consideration to approve closing out old water bill at 200 N. Prospect St. A motion to close out the water bill was made by Amanda Johnson, seconded by John Taylor. Discussion: This inactive account had accumulated $4,385.83 over a period of five years from 2010 to 2015 with no consumption in this vacant building. We want to get this account clear for future development Amanda wanted to be sure to point out that there was no consumption, just being billed the minimum bill, so basically, this is just a clerical adjustment. Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
1) Consideration to approve new energy supplier bid and municipal aggregation bid with the lowest bidder. A motion to approve new energy supplier bid and municipal aggregation bid with the lowest bid was made by Amanda Johnson, seconded by Jason Beam. Discussion: Steve said this will be Constellation for the Village and Homestead for residential. If we move on this tonight it will lock in the rate. Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
m) Consideration to approve a one-year contract with Auditors Carpentier, Mitchell, Goddard, and Company, LLC. A motion to approve one-year contract with Carpentier, Mitchell, Goddard, and Company, LLC for $9,600.00 for the audit and $775.00 for completion of the Village's Annual Financial Report (AFR) was made by Amanda Johnson, seconded by Logan Hamilton. Discussion: John Taylor asked Mike Wignall if this is something we should go out for bids. Mike said yes, it is. Roll Call: Ayes: Wignall, Taylor, Johnson, Hamilton, Gustafson, Beam. Nays: None. Absent: None. Abstain: None.
n) Consideration to approve a donation request from Vintage Farm Equipment Show. A motion to approve a donation for $100.00 was made by Amanda Johnson, seconded by Jason B. Discussion: None. Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
o) Consideration to approve a donation request from Cambridge After Prom for $200.00. A motion to approve a $200.00 donation to Cambridge After Prom was made by Jason B, seconded by John Taylor. Discussion: None. Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
PUBLIC COMMENTS - RELATED TO OTHER COMMUNITY ISSUES - No one signed in.
A motion to go into Closed Session to discuss Personnel was made by Logan Hamilton, seconded by Jason Beam and upon Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
CLOSED SESSION
a) Review of employee for Merit Increase b) Personnel
A motion to return to Open Session was made by Amanda Johnson, seconded by Logan Hamilton and upon Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
Consideration of Approval of Merit Increase for employee. A motion to approve a merit increase of 3% was made by Jason Beam, seconded by Logan Hamilton and Upon Roll Call: Ayes: Beam, Gustafson, Hamilton, Johnson, Taylor, Wignall. Nays: None. Absent: None. Abstain: None.
ADJOURN: A motion to adjourn was made by Logan Hamilton, seconded by John Taylor and approved by all at 7:57 p.m.
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