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Tuesday, October 22, 2019

City of Moline Committee of the Whole met June 11

By Rock Island Today Reports | Jun 17, 2019


City of Moline Committee of the Whole met June 11.

Here is the agenda provided by the committee:

Presentation

Regional Analysis of Impediments to Fair Housing Choice (Jeremy Gray, Mosaic Community Planning)

Questions on the Agenda Agenda Items

1. I-74 Realignment Zone (Jeff Anderson, City Planner, and Alexandra Elias, CEO/President Renew Moline)

2. Olde Towne and Uptown Streetscape (Jeff Anderson, City Planner; Greg Johnson, Park Operations Manager; Sarah Mark, Fleet and Facilities Coordinator)

3. Annexation 1519 36th Avenue (Ryan Berger, Land Development Manager)

4. 2018 CAFR (Randi Haley, Interim Finance Director)

5. Secretary of State 1028s (Keith Verbeke, Finance Manager)

6. Other

Public Comment

Members of the Public are permitted to speak after coming to the podium and stating their name.

Explanation

1. A Resolution adopting the Interstate-74 Realignment Zone Land Use Study as a policy and development guide for evaluating and making development-related decisions that pertain to the Interstate-74 Realignment Zone area. (Jeff Anderson, City Planner, and Alexandra Elias, CEO/President Renew Moline)

Explanation: The Interestate-74 Realignment Zone Land Use Study represents a cooperative effort between the City of Moline and its private non-profit development partner, Renew Moline. The purpose of the project focused on providing a set of policies, strategies, and goals for future development in the I-74 realignment zone area. Renew Moline initiated the Study through a contract with the Lakota Group, and the City of Moline has assisted and collaborated in the development of the Study. The Study was guided by the I-74 Realignment Zone Advisory Committee, which, along with the Project Management Team and the Moline Plan Commission, has recommended that the Study be used as a policy guide for evaluating and making development-related decisions that pertain to the I-74 Realignment Zone area. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goals Impacted: Strong Local Economy, A Great Place to Live

2. A Resolution authorizing the purchase, installation, repair and/or replacement of streetscape elements in amounts up to $30,000 for the Uptown Business District and $30,000 for the Olde Towne Business District from the FY2019 budget. (Jeff Anderson, City Planner; Greg Johnson, Park Operations Manager; Sarah Mark, Fleet and Facilities Coordinator)

Explanation: The City Council budgeted $30,000 for the Uptown Business District and $30,000 for the Olde Towne Business District in the FY2019 budget for the purpose of refurbishing and improving streetscape elements. This spring, the City directed City staff to meet with business operators and property owners in the Uptown and Olde Towne business districts for the purpose of obtaining input on the proposed streetscape refurbishment and improvement. City staff met with business operators and property owners, obtained input on streetscape refurbishment and improvement, and is now making recommendations to the City Council for the refurbishment and improvement of streetscape elements within these two business districts. Staff recommends authorizing the following expenditures for refurbishment of streetscape:

 The purchase and installation of benches, ashtrays, and garbage receptacles in the Uptown and Olde Towne Business Districts in an amount not to exceed $30,858;

 The execution of a contract for general maintenance and upkeep of public property within the Uptown and Olde Towne Business Districts in an amount not to exceed $7,200;

 The repair and construction of damaged sidewalk, curb, and gutter in the Uptown and Olde Towne Business Districts in an amount not to exceed $12,450;

 The purchase and installation of trees, tree grates, plants, and planter pots in the Uptown and Olde Towne Business Districts in an amount not to exceed $9,492;

 The repair or replacement of the Uptown and/or Olde Towne Business District signs in an amount of $0; the cost to replace exceeds the amount currently budgeted and staff therefore recommends that the signs be replaced or upgraded as part of future project phase.

Reports from the above-mentioned meetings and staff’s recommendations for streetscape refurbishment and improvement (including separate cost breakouts for Olde Towne and Uptown) are attached.

Staff Recommendation: Approval

Fiscal Impact: $30,000 budgeted for Uptown streetscape and $30,000 budgeted for Olde Towne streetscape in Account #010-0828-423.04-25

Public Notice/Recording: N/A

Goals Impacted: Upgrade City Infrastructure and Facilities, Strong Local Economy, A Great Place to Live

3. An Ordinance enlarging the corporate limits of the City of Moline by annexing thereto a certain parcel of land in Rock Island County, Illinois, particularly described as 1519 36th Avenue. (Ryan Berger, Land Development Manager)

Explanation: The City has received a petition of annexation filed by the owners of record of 1519 36th Avenue. Said territory is not within the corporate limits of any municipality but is contiguous to the City of Moline. Proper notice has been given to South Moline Township and its Boards and Commissioners of the pending annexation. Staff has found this annexation to be in the best interests of the City. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: New sewer, water, and refuse rates collected.

Public Notice/Recording: Public notice given on May 31, 2019

Goals Impacted: Financially Strong City

4. A Resolution accepting the Comprehensive Annual Financial Report prepared by Baker Tilly Virchow Krause, LLP for the Fiscal Year of January 1, 2018, through December 31, 2018, for all municipal funds. (Randi Haley, Interim Finance Director)

Explanation: The Comprehensive Annual Financial Report for the City of Moline for the fiscal year ended December 31, 2018, is submitted for City Council acceptance. The primary objectives of a financial audit are: (1) to express an opinion on the fairness of the financial statements in conformity with generally accepted accounting principles; and (2) to determine whether the City has complied with applicable legal requirements in obtaining and expending public funds. The audit for Fiscal Year 2018 was performed in accordance with generally accepted auditing standards by the accounting firm of Baker Tilly Virchow Krause, LLP. These standards are required to obtain reasonable assurances that the general purpose financial statements are free from material misstatements. The opinion given in the Report on the Independent Auditors states that the general purpose financial statements present fairly, in all material respects, the financial portion of the City of Moline at December 31, 2018, and the results of the City’s operations are in accordance with generally accepted accounting principles. The City of Moline has received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers’ Association for 26 consecutive years and will be submitting the 2018 report for award consideration. Copies of the CAFR will be made available to the public for reference at the Moline Library, Moline Finance Department, and via the City’s web site. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: File with various governmental agencies

Goals Impacted: Financially Strong City

5. A Resolution authorizing the Mayor and City Clerk to execute an Agreement for Purchase by the City of Moline for computer stored information, specifically, vehicle registration data from the Illinois Secretary of State. (Keith Verbeke, Finance Manager)

Explanation: The City wishes to enter into an agreement between the City and the Illinois Secretary of State to allow use of computer stored information. This information is specifically for vehicle registration data to allow the City to mail out past due letters to individuals who have received parking tickets in Moline. The fee to submit the data to the Illinois Secretary of State will be $100 per upload. If approved, the agreement will remain in effect for two years and either party may terminate the agreement upon five days’ written notice. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Decrease of $100 per submission to the General Fund

Public Notice/Recording: N/A

Goals Impacted: Financially Strong City

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/5579

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