City of Aledo City Council met May 20.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on May 20, 2019. MAYOR HAGLOCH called the meeting to order at 6:33 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, DENNIS DIXON, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH. Alderman BARRY COOPER was excused.
Also present were CHRIS SULLIVAN, Interim Administrator / Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Rock Island Argus and Aledo Times Record.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by Seth Bowker, First Baptist Church, Aledo. Appearances: No Appearances.
Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
Streets: mowing; assist the cemetery division with mowing and weed eating; camperdown elm removal in central park; replaced batteries in the four (4) storm sirens; installation of downtown flower baskets; and dirt work at the cemetery.
Water: JULIE’s; WTP has been experiencing communication failures for the past week and have been in constant communication with Britton Electronics & Frontier Communication to identify and resolve the matter.
Gas: read meters; border station annual review meeting; leak detection survey completed; and Gas Supt. Attended the annual plumbing CEU class.
Cemetery: Two (2) Funerals occurred. Mowing and weed eating continues in preparation for Memorial Day.
DPW: property maintenance code violations (tall grass, grass in streets); SW 9th
Street water main preconstruction meeting; Phase 6 downtown street project preconstruction meeting; City Hall progress meeting; Border Station annual review meeting; GUA Gas Rate Analysis conference call; and WTP communication failure investigation.
Aledo Police Department Activity Report: CHIEF Sullivan reported all officers on the Department completed two (2) 4-hour blocks of training on May 8th. The training included firearms qualification, rifle training, Taser certification, use-of-force training, civil rights training and legal updates. Officers from Viola, New Boston, and the Mercer County Sheriff’s Department also attended our training courses.
CHIEF reported the Department was notified that the manner in which we track crimes and crime categories will be changing in the near future. The federal government has mandated a new system, named the National Incident Based Reporting System (NIBRS), which will replace the old Uniform Crime Report (UCR) coding. We must transition to the new system by January 1, 2021. The Department is coordinating with the Mercer County Sheriff’s Department as we begin the process.
Administration Report: CITY CLERK Dale updated the City Council regarding Public Act 100-1177, which amended the Illinois Prevailing Wage Act, which will go into effect on June 1, 2019. The Act governs the wages of all laborers, workers and mechanics who perform work on public works projects by any public body, which includes municipalities. The substantial changes to the Act include:
If 30% or more of the workforce is subject to a collective bargaining agreement, then the union wage would become the area’s prevailing wage. Prior to the amendment, prevailing wage took the average of the non-union and union wages to calculate an area’s prevailing wage.
Municipalities are no longer required to ascertain the prevailing wage rate. This will now be the sole responsibility of the Illinois Department of Labor (IDOL) every June, and IDOL will publish the rate on its website no later than July 15 of each year.
By April 1, 2020, IDOL will develop an electronic database to accept certified payroll.
Contractors and subcontractors who participate in a public works project must file a certified payroll with the public body in charge of the project no later than the 15th day of each calendar month, until IDOL activates the database.
Contractors and subcontractors will need to make and keep records of additional information for employees, which includes the last four digits of each worker’s social security number, gender, race, ethnicity and veteran status.
The public body must keep records submitted regarding certified payroll for a period of five years or until IDOL activates the database, whichever is less. After the activation of the database, IDOL will keep the records, rather than the public body in charge of the project.
Any objections to the prevailing wage rate are to be filed with IDOL, and not with the public body. IDOL will be responsible for handling all investigations and hearings related to objections.
Public bodies must still specify that prevailing wages apply in the call for bids for a contract.
City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: MAYOR Hagloch read a proclamation recognizing National Nursing Home Week to be held the week of May 12th – 18th, 2019 at Aledo Rehabilitation & Health Care Center on May 13th. MAYOR also attended a meeting at Genesis Senior Living and discussed the sale of property recently announced to Stern Therapy Consultants of New York.
Committee Report: ALD. Kopp reported the Finance Committee met on May 13th, 2019 in the City Council Chambers. The Committee discussed the acquisition of real property from Judith A. Lower located next to the Northside Ball Diamond facility. ALD. Kopp reported the item to be discussed further at a future city council meeting. The Committee also reviewed proposals regarding a video camera system and a card read system for the City Hall Interior Project – Phase I with those items to be discussed further during the City Council meeting on 5/20.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve the meeting minutes of May 06, 2019 with the following correction:
Page 4, Finance: Invoice Listing; voting tally to reflect an Abstention voiced by Chausse and to reflect a vote count of 6 yeas, 0 nays, 1 abstention.
A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Dixon, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN SARABASA that the Invoice Listing, which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Dixon, Holmes, Sarabasa, and Bertrand. NO: None. ABSTAIN: Kopp. Motion carried. 6 yeas, 0 nays, 1 abstention.
RESOLUTION NO. 17R, SERIES OF 2019; A RESOLUTION FOR IMPROVEMENTS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to approve Resolution No. 17R, Series of 2019; A Resolution for Improvements by Municipality under the Illinois Highway Code; SW 5th Street from SW 3rd Avenue to SW 8th Avenue & SW 5th Avenue from SW 5th Street to SW 6th Street; in the amount of $125,000 utilizing Motor Fuel Tax Funds. A Roll call vote was recorded as follows:
YES: Chausse, Dixon, Holmes, Kopp, Sarabasa, Bertrand, and Bewley. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 18R, SERIES OF 2019; A RESOLUTION APPROVING PRELIMINARY CONSTRUCTION ENGINEERING SERVICES AGREEMENT FOR MOTOR FUEL TAX FUNDS:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN CHAUSSE to approve Resolution No. 18R, Series of 2019; A Resolution Approving Preliminary Construction Engineering Services Agreement for Motor Fuel Tax Funds for a cost computed at the actual cost by Hutchison Engineering Inc. for performance of the work plus 189.49% (not to exceed $20,715.71). A Roll call vote was recorded as follows:
YES: Dixon, Holmes, Kopp, Sarabasa, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 19R, SERIES OF 2019; APPROVING UPDATED EMPLOYEE JOB DESCRIPTIONS:
Motion was made by ALDERMAN HOLMES and seconded by ALDERMAN KOPP to approve Resolution No. 19R, Series of 2019; Approving Updated Employee Job Descriptions. A Roll call vote was recorded as follows:
YES: Kopp, Sarabasa, Bertrand, Bewley, Chausse, Dixon, and Holmes. NO: None. ABSTAIN: Holmes and Sarabasa. Motion carried. 7 yeas, 0 nays.
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN SARABASA to amend the main motion to include changes to the job descriptions for the positions of: city clerk; gas superintendent; gas worker; and chief of police. Those changes include the following:
Deletion of a specific reference to business skills under the education and/or training section for the city clerk job description.
Addition of welding certification under job requirements: knowledge, skills & abilities to the gas superintendent job description.
Correction of language under job requirements: knowledge, skills & abilities to include “.methods and procedures used in maintenance of natural gas distribution.”, for the gas worker job description.
To add the following language, “must reside within or move into Mercer Township within six (6) months of acceptance of this position.”, for the chief of police job description.
A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Bertrand, Bewley, Chausse, and Dixon. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN BLUESTEM ENERGY SOLUTIONS, LLC AND CITY OF ALEDO REGARDING COMMUNITY RENEWABLE GENERATION PROJECT:
CHIEF Sullivan reported the purpose of this MOU is to set framework for good-faith negotiations regarding a subscription by the City in BES’s planned Community Renewable Generation Project.
Concerns were voiced regarding the length of the term of the potential agreement as listed in the MOU.
MAYOR Hagloch asked for a motion approving a Memorandum of Understanding between Bluestem Energy Solutions, LLC and City of Aledo regarding Community Renewable Generation Project. Hearing none, the Mayor called for a motion a second (2nd) and third (3rd) time. Hearing none, Mayor declared the item died for a lack of a motion.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BEWLEY to reject the Memorandum of Understanding between Bluestem Energy Solutions, LLC and City of Aledo regarding Community Renewable Generation Project. A Roll call vote was recorded as follows:
YES: Sarabasa, Bertrand, Bewley, Chausse, Dixon, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING CITY HALL INTERIOR RENOVATIONS PROJECT VIDEO CAMERA SYSTEM & CARD READER PROPOSAL:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN KOPP to approve a card access control system proposal submitted by Heartland Fire & Security in the amount of $3,205.00. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Dixon, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays.
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN BEWLEY to approve a video camera system proposal submitted by Russell Companies in the amount of $8,530.00 (City Hall) & the amount of $1,500.00 (Police Department) for a total of $10,030.00. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Dixon, Holmes, Kopp, Sarabasa, and Bertrand. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING A PROPOSAL FOR THE MONUMENT PARK STONE REPAIR SUBMITTED BY NORTHWEST RESTORATION, CO. IN THE AMOUNT OF $8,745.00:
Motion was made by ALDERMAN HOLMES and seconded by ALDERMAN BEWLEY to approve the proposal as presented regarding repairs to the Soldiers & Sailors Memorial Statue. A Roll call vote was recorded as follows:
YES: Chausse, Dixon, Holmes, Kopp, Sarabasa, Bertrand, and Bewley. NO: None. Motion carried. 7 yeas, 0 nays.
STANDING COMMITTEE REPORTS: No Report.
OLD BUSINESS: ALD. Bewley inquired if the company purchasing the Genesis Senior Living facility would be receiving a not-for-profit status regarding property taxes. It was reported the new company Stern Therapy Consultants of New York would be a for-profit facility.
ALD. Chausse inquired on a current status of the development agreement between the City of Aledo, James Alex McGehee, Villas @ Heritage Woods Condominium Association and Blackhawk Bank & Trust. The property is located south of Brookstone of Aledo. MAYOR Hagloch reported he recently had spoken with John Hoscheidt regarding the development and Mr. Hoscheidt to look into the matter and report back at a later date.
NEW BUSINESS: No Report.
CLOSED SESSION:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to adjourn to closed session to discuss:
A. Personnel Section 2(c)(1) Open Meetings Act A Roll call vote was recorded as follows:
YEAS: Dixon, Holmes, Kopp, Sarabasa, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays. The meeting was recessed to closed session at 7:04 P.M.
RECONVENE IN OPEN SESSION:
Council reconvened in open session at 7:25 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, BEWLEY, CHAUSSE, DIXON, HOLMES, KOPP, and SARABASA, MAYOR HAGLOCH, as well as, CHIEF SULLIVAN, DPW BLASER, and CITY CLERK DALE.
MOTION TO ACCEPT WITH REGRET THE RESIGNATION OF WATER/WASTEWATER WORKER MARK A. WEEKS:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN BEWLEY to accept the resignation with regret as presented. A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Bertrand, Bewley, Chausse, and Dixon. NO: None. Motion carried. 7 yeas, 0 nays.
CITY COUNCIL requested a Joint Water, Sewer & Storm Drain and Personnel committee meeting be held on May 23, 2019 at 6:15 o’clock p.m. at the Aledo Fire Station in the Community Room.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:32 P.M.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_05202019-178
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