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Thursday, December 5, 2019

City of East Moline Committee of the Whole met May 20

By Rock Island Today Reports | Aug 13, 2019

Meeting 11

City of East Moline Committee of the Whole met May 20.

Here is the minutes provided by the committee:

ROLL CALL

Mayor Freeman called the meeting to order and directed Acting City Clerk Wanda Roberts to call the roll. The following Aldermen were present: Larry Toppert, Gary Almblade, Nancy Mulcahey, Jayne O’Brien, Maria Tapia, and Jose Rico. Absent: Frederic Kotoku. 8:02 p.m.

ADDITIONS/CORRECTIONS TO AGENDA

None.

IL QC HEALTHY HOMES COALITION MEMBER AGREEMENT (Ms. Whiting, Finance Director)

In July 2018, the Illinois Quad Cities Healthy Homes Coalition, of which the City of East Moline is a member, was awarded a $2.24Mil Lead-Based Paint Hazard Reduction grant. This grant will be administered by the City of Moline including applicant intake, bid letting, construction management, and inspections. The City of East Moline will not be required to contribute any match to the grant.

The City of East Moline has been allocated funding for 15 units over the 36 month grant period. Applications are accepted on a first come, first serve basis, and applicants must be below a certain income threshold, and have a child(ren) under the age of 6 residing in the home.

FINANCIAL:

This is not a budgeted item.

RECOMMENDATION:

Approval by City Council to move this agreement forward for final approval and execution by the Mayor.

A motion was made by Alderman Mulcahey, seconded by Alderman O’Brien, to concur with the recommendation as presented. Upon roll call the following voted in favor: Almblade, Mulcahey, O’Brien, Tapia, Rico and Toppert. Motion carried.

2019 PAVEMENT PATCHING & ASPHALT RESURFACING PROGRAMS (Mr. Kammler, Director of Engineering)

In accordance with the FY2019 Capital Improvement Plan, bid documents are being finalized for the use of Motor Fuel Tax maintenance funding of the city’s PCC Pavement Patching and Asphalt Resurfacing Programs.

Concrete Patching: Archer Drive (Ave of the Cities – South City Limits), 34th Ave (4th St- 6th St), 

($370,000) 36th St (5th Ave- Morton Dr), Morton Dr (40th St – IL 5)

Asphalt Resurfacing: Archer Drive (Ave of the Cities – 46th Av),

($345,000) South Frontage Road, Avenue of the Cities (Archer Dr – Hospital RD)

The estimated cost of these two programs is $715,000; the 2019 CIP has $775,000 budgeted for MFT construction. A map of the recommended improvement areas is attached for review and reference. Pending COW approval, staff will send bid documents to IDOT for approval, bid lettings will be scheduled after COW approval, and a complete tabulation of bids and formal recommendation

for award of contract (pending reasonable bid prices) will be forthcoming to the City Council at a meeting subsequent to the bid lettings.

FINANCIAL: This is a budgeted item.

Line Item# 950-4300-452.00                    Title: Motor Fuel Tax - Construction

Amount Budgeted: $775,000                   Actual Cost: T.B.D. (<$775,000)

Funding Sources: MFT Construction       Departments: Engineering

This is a CIP                                             CIP Project Number: 2015-08, 2020-03, 2020-05

RECOMMENDATION:

Approve 2019 Pavement Patching and Asphalt Resurfacing Programs to proceed to bid letting.

A motion was made by Alderman Almblade, seconded by Alderman Tapia, to concur with the recommendation as presented. Upon roll call the following voted in favor: Almblade, Mulcahey, O’Brien, Tapia, Rico and Toppert. Motion carried.

ZONING ORDINANCE REVISIONS (Mr. Kammler, Director of Engineering)

In the process of reviewing the city’s new zoning ordinance adopted September 4, 2018,

Sterling Codifiers came up with a number of questions and comments to address inconsistencies within the city code as a whole. A summary of these questions and city staff responses is attached. This summary sheet may be used as a reference on revised sections of code.

The revised zoning ordinance, City Code Title 10 – Zoning Regulations, is attached for review and comment, as are two sections of Title 2, Chapter 5 – Boards and Commissions.

FINANCIAL:

This is not a budgeted item.

RECOMMENDATION:

Approve proposed modifications to city code Title 2-5 (Boards and Commissions) and Title 10 (Zoning Regulations) as proposed.

A motion was made by Alderman Almblade, seconded by Alderman Toppert, to concur with the recommendation as presented. Upon roll call the following voted in favor: Almblade, Mulcahey, O’Brien, Tapia, Rico and Toppert. Motion carried.

RAILROAD ALLEY WATERMAIN – Construction Staking (Mr. Kammler, Director of Engineering)

The Railroad Alley Watermain projects will require construction survey staking for line and grades as designed. While the Engineering Department will be handling construction inspection and testing in- house, we do not currently have the ability to perform these surveying services.

IMEG performed the design for the construction plans on this projects and is therefore the most cost- effective firm to perform construction staking services required for the proposed improvements. As such, a professional services contract proposal has been obtained from IMEG to assist the city with this work. The proposal shows a detailed scope of services and is attached for review and consideration.

Financial: This is a budgeted item.

Line Item# 220-4546-452.00              Title: Water CIP – Construction

Amount Budgeted: $875,000             Actual Cost: $12,860 Staking + $1,031,334 Construction

Under/(Over) ($169,194)                     Funding Sources: Water CIP

Departments: Engineering                 This is a CIP CIP Project Number: 17-08

RECOMMENDATION:

Approve execution of construction staking services contract with IMEG Inc. for the Railroad Alley Watermain Project.

A motion was made by Alderman Almblade, seconded by Alderman Mulcahey, to concur with the recommendation as presented. Upon roll call the following voted in favor: Almblade, Mulcahey, O’Brien, Tapia, Rico and Toppert. Motion carried.

ADJOURMENT:

A motion was made by Alderman Mulcahey, seconded by Alderman Tapia, to adjourn the Committee- of-the-Whole meeting. Upon roll call the following voted in favor: Almblade, Mulcahey, O’Brien, Tapia, Rico and Toppert. Motion carried. 8:14p.m.

https://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_05202019-544

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City of East Moline Committee of the Whole