Rock Island Today

East Moline City Council met July 15.

Here is the minutes provided by the council:

PLEDGE

Mayor Freeman led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL

Mayor Freeman called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Larry Toppert, Gary Almblade, Nancy Mulcahey, Jayne O’Brien, Frederic Kotoku, Maria Tapia and Jose Rico.

PUBLIC COMMENT:

Mathew Case, 738 Avenue of the Cities, East Moline, Illinois. Mr. Case addressed the City Council requesting that the City Council consider more Green Energy.

CITY CLERK’S REPORT

City Clerk Arletta Holmes passed.

ADDITIONS/CORRECTIONS TO AGENDA:

None

CONSENT AGENDA:

City Clerk Arletta D. Holmes read the Consent Agenda that included the following:

a. Approval of the City Council Minutes of July 1, 2019

b. Approval of the Committee-of-the-Whole Minutes of July 1, 2019

c. Approval of Salaries for June 28, 2019 in the amount of $438,636.92. d. Approval of Bills in the amount of $519,180.95.

A motion was made by Alderman Almblade, seconded by Alderman Tapia, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Frederic, Tapia, Rico, Toppert, Almblade, Mulcahey and O’Brien. Motion carried.

REPORT BY MAYOR

Mayor Freeman had no items for discussion.

Mr. Douglas Maxeiner City Administrator, explained the process of the 1st and 2nd readings of the Ordinances.

 1st reading identify the topic of that Ordinance so that everyone is aware that it’s up for consideration. There will be No action after that first reading.

 2nd reading of the Ordinance is when the actual consideration is requested. That is when the City Council will make their motions and take- action upon those items.

 If there is a 1st reading Ordinance that needs immediate consideration, there will be a notation stating consideration requested in parentheses right next to that Ordinance. Requiring action immediately.

CITY ATTORNEY LINCOLN SCOTT PRESENTED THE FOLLOWING ORDINANCES AND RESOLUTIONS:

ORDINANCE 19-22: AN ORDINANCE OF THE CITY OF EAST MOLINE AMENDING TITLE 3 “BUSINESS REGULATIONS”, CHAPTER 7 “LIQUOR DEALERS”, SECTION 3-7-6 “LICENSE FEES” OF THE CITY CODE OF THE CITY OF EAST MOLINE, ROCK ISLAND COUNTY, ILLINOIS.

A motion was made by Alderman Almblade, seconded by Alderman Frederic, to waive the reading of Ordinance 19-22. Upon roll call the following voted in favor: Frederic, Tapia, Rico, Toppert, Almblade, Mulcahey and O’Brien. Motion carried.

A motion was made by Alderman Frederic, seconded by Alderman Almblade, to approve Ordinance 19-22. Upon roll call the following voted in favor: Frederic, Tapia, Rico, Toppert, Almblade, Mulcahey and O’Brien. Motion carried.

RESOLUTION 19-40: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE PURCHASE OF A REPLACEMENT DUMP TRUCK FROM RUSH TRUCK CENTER, IN THE AMOUNT OF $128,227.12.

A motion was made by Alderman Almblade, seconded by Alderman Tapia, to approve Resolution 19-40. Upon roll call the following voted in favor: Frederic, Tapia, Rico, Toppert, Almblade, Mulcahey and O’Brien. Motion carried.

ANNUAL AUDIT PRESENTATION

Jim Taylor and Dave Gusse with Carpentier, Mitchell, Goddard & Co, LLC will be here to present the City’s annual audit for the fiscal year ending December 31, 2018.

Mr. Taylor gave an overview of the Performa this is a recap of the City’s expenses and revenue. The following items were presented:

Performeter Rating – The City’s overall rating was a 6.8

 Level of Unrestricted Net Position

 Pension Plan Funding Ratio

 OPEB Plan Funding Ratio

 Capital Asset Condition

 Debt to Assets

 Current Ratio

 Quick Ratio

 Financial Position Ratios

 Financial Performance Ratios

 Change in Net Position

 Inter-period Equity

 Sales Tax Growth

 BTA Self-Sufficiency

 Debt Service Coverage

 Debt Service Load

 Bonded Debt Per Capita

 Legal Debt Limit Remaining

 Taxes per Capita

 Financial Capability Ratios

 Revenue Dispersion

Mr. Dave Gusse gave an overview of the three Memorandums, Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and other matters, Utility Billing, Hud Loans, Significate Audit Findings and other matters.

Mr. Jim Taylor thanked the City of East Moline staff for all their assistance and noted that the process went very well, as far as findings no material weakness, nor sufficient deficiencies.

RESOLUTION 19-41: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, ACCEPTING THE COMPREHENSIVE ANNUAL FINANCIAL REPORT PREPARED BY CARPENTIER, MITCHELL, GODDARD & COMPANY, LLC.

A motion was made by Alderman Rico, seconded by Alderman Almblade, to approve Resolution 19-41. Upon roll call the following voted in favor: Frederic, Tapia, Rico, Toppert, Almblade, Mulcahey and O’Brien. Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman O’Brien)

Alderman O’Brien had no items for discussion. All items have been covered under the Consent Agenda, Resolution, or Ordinance.

CITY STAFF COMMUNICATION:

Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments: 

John Reynolds, Chief EMPD – Chief Reynolds informed the City Council of the upcoming activities.

 2nd Annual Junior Police Academy will be held July 15 – 19, 2019 from 1:00 p.m. – 5:00 p.m. there is 30 kids registered.

 Hoops for Hope – Hereford Park on July 31 from 4 p.m. – 6 p.m. this is the 4th Year.

 Federal Mediation with QComm is scheduled for Tuesday, July 16, 2019 and Arbitration is scheduled for Friday, July 19, 2019.

 Officer Gault accepted the Police Chief position in the City of Moline, Illinois.

Mr. Douglas Maxeiner - City Administrator – Mr. Maxeiner informed the City Council of the following information:

 IML Pension reform consolidate those Pension plans for investment purposes.

 P25 Radio Tower the additional cost of $152,000 - $200,00 was built into the original cost.

 Murphy Park is in the planning stage for a Music Festival to be held on August 16 and 17, 2019.

 Village of Hampton reported that the City of East Moline had shut off their water, when in fact we had not. There was an equipment malfunction on their elevated storage tank. The Village of Hampton issued a retraction as the City of East Moline was not involved.

Mayor Freeman stated that he spoke with the Mayor of Hampton, Mayor Vershaw who apologized for their incorrect statement.

Mr. Miller, Director of GIS – Mr. Miller updated the City Council on the ongoing City projects.

 Railroad Alley Project is continuing they have started flushing and testing the first section.

 29th Avenue overlay and water project is under contract and should begin later this summer.

 10th Avenue Project street resurfacing, sewer and water is under contract the project should begin around the 1st of August.

 Motor Fuel Tax (MFT) for concrete patching and overlay jobs are out for bid.

 7th Street Project painting and manholes is completed.

Mayor Freeman asked if the 29th Avenue Project included both sewer and water. Mr. Miller stated both. Mayor Freeman asked about the seal coating if he had checked out the 172nd Street going to the dump? Mr. Miller stated that work will be continued. Mayor Freeman stated that the heat of the asphalt has been going onto the resident’s cars. If Engineering is checking on this, I am ok with that.

Rob DeFrance, EMFD – Chief DeFrance reported that all the July 4, 2019 events went well. Appreciated all the support for the Fireman’s Annual Pancake Breakfast. The Rust Belt recent concert and the Blues Fest no significate impacts in service.

Mr. Lambrecht, Director of Maintenance Services – Mr. Lambrecht stated that the river is still up. Unable to get the boat dock in. Asked if Council would like Mr. Lambrecht to check into solar energy with the contractors. Mayor Freeman asked Mr. Lambrecht to check into solar energy and bring back to City Council.

Mr. Drake, WWWTP Facilities Director – Mr. Drake informed the City Council the following information: Will have the reports at the next Committee of the Whole regarding these bids.

 Mixer on the Water Tower.

 Driveway parking lot at the Water Treatment plant.

ADJOURNMENT:

A motion was made by Alderman Almblade, seconded by Alderman Tapia, to adjourn the City Council meeting. Upon roll call the following voted in favor: Frederic, Tapia, Rico, Toppert, Almblade, Mulcahey and O’Brien. Motion carried. 7:19 p.m.

https://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_07152019-556