City of Colona City Council met Sept. 23.
Here is the minutes provided by the council:
CALL TO ORDER: 6:30 p.m.
ROLL CALL:
Mayor Lack, Attorney Wright, Aldermen Feliksiak, Swemline, Holman, Shady-Dahl, Jones, Clerk Winegar answered present. Aldermen Hillman, Tapscott, King were absent; however, Alderman King joined the meeting at 6:32 p.m.
STAFF PRESENT:
M. Winters M. Swemline C. Lenth
Office Manager Police Chief Public Works Director
PUBLIC COMMENTS: None
MAYOR'S REPORT:
> The Mayor informed the council that the bond refinancing is scheduled to close on September 25, 2019. The current rate is 4.81 percent and the refinanced rate is 2.73 percent. This refinancing will save the City $323,206 over the life of the bonds or $18,000 per year,
> Alderman Holman made a motion to approve the appointment of Kellie Smet as the new CSO effective September 19, 2019. Alderman Swemline seconded. Roll call: Aldermen Feliksiak, Swemline, Holman, Shady-Dahl, Jones, King voted yes. Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent.
APPROVAL OF MINUTES:
► Alderman Feliksiak made the motion to approve minutes of August 26, 2019, September 9, 2019 (no quorum but Mayor made remarks) council meetings and September 16, 2019 Special Council Meeting. Alderman Shady-Dahl seconded. Roll call: Aldermen Swemline, Holman, Shady-Dahl, Jones, Feliksiak voted yes. Alderman King voted present which goes with the majority vote. Aldermen Hillman and Tapscott were absent. Motion passed with 5 affirmative votes, 1 present, 2 absent.
Consent Agenda:
Alderman Swemline made the motion to approve consent agenda items:
1. Payment of bills for period September 10-22, 2019 -
2. Payment of manual bills for period September 10-22, 2019
3. Payroll for period September 11-25, 2019 NTE $60k Alderman Feliksiak seconded. Roll call: Aldermen Holman, Shady-Dahl, Jones, King, Feliksiak, Swemline voted yes, Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent.
COMMITTEE REPORTS: Public Works Committee (Alderman Swemline, chair; Aldermen Jones, Feliksiak, members; C. Lenth, staff). A copy of these minutes is available at City Hall and on the City's website.
1. Alderman Swemline made a motion to approve refunding rental deposits without council approval. Alderman Holman seconded. Roll call: Aldermen Shady-Dahl, Jones, King, Feliksiak, Swemline, Holman voted yes. Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent. Before the voted clarification was requested as to what deposits were being included. The reply was the approval would be for the return of deposits on the Clubhouse, Pavilion at CSFP, and the Activity Center.
2. Alderman Swemline made a motion to approve the purchase of a 24" rough cut walk behind mower for the Park Department at a cost of $1,750 from the Park budget line item 100-430-4680, Operating Supplies. Alderman Feliksiak seconded. Roll call: Aldermen Jones. King. Feliksiak, Swemline, Holman, Shady-Dahl voted yes. Aldermen Hillman and Tapscott were absent. The question was asked if this is a new piece of equipment or did we have a trade-in. The reply was this would be new equipment to be used when cutting yards that have fences and the big mowers will not fit through the gates,
3. Alderman Swemline made a motion to approve the purchase of new street signs for Stonebridge Crossing at a cost of $539 plus shipping from TIF IV dollars. Alderman Holman seconded. Roll call: Aldermen King, Feliksiak, Swemline, Holman, Shady-Dahl, Jones voted yes. Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes; 2 absent. Alderman King asked why the signs would fade. Chris Lenth responded that the current street signs in that addition were purchased by the developer and are not the same signs the City buys. The replacement signs will be the City signs.
4. Alderman King made the motion to approve the new price list for seasonal camping at CSFP during the 2020 season. Alderman Shady-Dahl seconded. Roll call: Aldermen Feliksiak, Swemline, Holman, Shady-Dahl, Jones, King voted yes, Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent.
5. Alderman Swemline made the motion to approve the purchase of a new dryer for the CSFP cleaning staff at a cost of $800 to be paid from CSFP budget line item 140-440-4120, Maintenance of Equipment. Alderman Feliksiak seconded. Roll call: Aldermen Swemline, Holman, Shady-Dahl, Jones, King, Feliksiak voted yes. Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent.
Public Safety Committee (Alderman King, chair; Aldermen Shady-Dahl, Tapscott, members; M. Swemline, L. LaMantia, staff): No meeting held this month due to lack of quorum.
► Although there was no quorum for a meeting, there was some discussion among those who were present. They discussed the statistics for the month. Alderman King suggested that the City budget for the purchase of 2 squad cars per year so that no squad is older than 5 years as that is the age where they start nickel and diming on repairs. The question was asked how many vehicles the police department currently has. The reply was 11 counting the CSO vehicle. Alderman King also informed the council that a grievance has gone to arbitration. He will keep the council informed.
Finance Admin Committee: (Alderman Holman, chair; Aldermen Swemline, Hillman, members; J. Legare, M. Winters, staff). A copy of these minutes is available at City Hall and on the City's website.
1. Alderman Holman made the motion to approve the purchase of 6 new computers for City Hall office staff at a cost of $8,042.44 to be paid from Capital Improvement Cash Account, 030-000-1043. Alderman Feliksiak seconded. Roll call: Aldermen Holman, Shady-Dahl, Jones, King, Feliksiak, Swemline voted yes. Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent.
2. Alderman Holman made the motion to approve a new 5-year IT contract with Platinum. Alderman Swemline seconded. Roll call: Aldermen Shady-Dahl, Jones, King, Feliksiak, Swemline, Holman voted yes. Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent.
3. Alderman Holman made a motion to approve contracting with Geneseo Communications for fiber optic internet services at CSFP and the Sewer Treatment Plant at a cost of $105 per month per location with an installation cost of $1,025. Alderman Swemline seconded. Roll call: Aldermen Jones, King, Feliksiak, Swemline, Holman, Shady-Dahl voted yes, Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent.
4. Alderman Holman made the motion to approve purchasing 5 chairs for the City Hall office staff at a cost of $1,173.35 using Admin Savings Reserve, 100-000 1049 with doing a budget amendment. Alderman Shady-Dahl seconded. Roll call: Aldermen King, Feliksiak, Swemline, Holman, Shady-Dahl, Jones voted yes. Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent.
CLERKS REPORT: None
OLD BUSINESS: None
NEW BUSINESS:
1. Alderman Holman made a motion to approve Ordinance 0-19-09, Amending Title Police Regulations, Chapter 2 - General regulations, Chapter 2 - General Offenses, Paragraph 1-7F of the City Code for the City of Colona, Henry County, Illinois with the date changed from September 9, 2019 to September 23, 2019. Alderman Feliksiak seconded. Roll call: Alderman Feliksiak, Swemline, Holman, Shady-Dahl, Jones, King voted yes. Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent.
2. Alderman King made a motion to approve Resolution R-19-06, Declaring Surplus Material. Alderman Shady-Dahl seconded. Roll call: Aldermen Swemline, Holman, Shady-Dahl, Jones, King, Feliksiak voted yes, Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent. Alderman King stated there will be minimum bids set.
3. Alderman Holman made a motion to approve a Business License for Get-a-Grip Training Center, LLC, owners Kevin and Jen Norville, 5696 Poppy Garden Road. Alderman King seconded. Roll call: Aldermen Holman, Shady-Dahl, Jones, King, Feliksiak, Swemline voted yes. Aldermen Hillman and Tapscott were absent. Motion passed with 6 affirmative votes, 2 absent. The Mayor informed the council that he had received a request from the Norvilles just that morning to purchase the senior center for their business; however, since the center is zoned residential, the Planning Commission would need to approve the issuance of a special use permit for the business. Kevin Norville told the council that they want a location with access to the canal parkway for runs, He further stated that this is not your typical gym but something between cross-fit and American Ninja Warrior but not that extreme, Jen Norville said her husband is a personal trainer and they have filed for their LLC and insurance for waivers is in process. Until the time the purchase of the senior center is finalized, they plan to begin building their business in the City parks. The question was asked if the City would be liable for any injuries. Attorney Wright replied he did not believe so because participants are signing waivers for the business.
Alderman Jones brought up a non-agenda item for discussion. The Masonic Lodge has combined with another Masonic Lodge which leaves the building empty. He said that last year the Lodge had 4 rentals at Thanksgiving and 3 at Christmas. He felt that perhaps they could rent the senior center for these rentals. In lieu of the offer to purchase that building just this morning, the council suggested the Activity Center as a possible location for the rentals to which Alderman Jones replied the renters need full kitchens. The senior center would not be an option because everything was sold. The suggestion of using the Clubhouse at CSFP which does have a full kitchen was made. It was felt that the cost of renting the Clubhouse would deter renters.
ADJOURN: Alderman Swemline made a motion to adjourn. Alderman King seconded. An oral vote was called with all ayes received. Motion passed. Meeting adjourned at 7:18 p.m.
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