City of Moline Committee of the Whole met Feb. 4.
Here is the agenda provided by the committee:
Proclamation
A Proclamation from the American Heart Association to declare February 2020, as “Heart Health Month”.
Questions on the Agenda
Agenda Items
1. 34th Avenue Easement Vacation (Chris Mathias, Property Management Coordinator)
2. Federal Signal Corporation Contract (Sarah Mark, Interim Fleet Manager)
3. Trenchless Water Main Project #1333 (Rodd Schick, Interim Public Works Director)
4. United HealthCare EGWP 2018 Ratification (Alison Fleming, Human Resources Manager)
5. Amended Captain’s Table Revenue Anticipation Note (Carol Barnes, Finance Director)
6. Quad Cities Marathon MOU (Janine Hollembaek Parr, City Clerk)
7. Other
Informational
Illinois Bicycle Path Grant Program 2021: 7th Street Corridor (Jeff Anderson, City Planner)
Sole Source Procurement for Traffic Signal Equipment Upgrade Necessary for Project #1339 – Road Diets on 12th Avenue and 19th Avenue. (J.D. Schulte, Interim City Administrator)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
Explanation
1. A Special Ordinance vacating a 1,100 square foot platted drainage and utility easement at 6041 34th Avenue and 6053 34th Avenue, Moline. (Chris Mathias, Property Management Coordinator)
Explanation: Brad Bagby of BM Bagby Inc. has requested that a platted drainage and utility easement lying on 6041 and 6053 34th Avenue be vacated so that the property may be developed. Mr. Bagby would like to construct two three-plex residential structures at the site. City Utilities staff and other private utility companies have been notified and have expressed no objections to vacating the easement. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: BM Bagby Inc. will record the vacating ordinance
Goals Impacted: Financially Strong City, Strong Local Economy
2. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Federal Signal Corporation for the purchase and installation of equipment for the upfitting of twenty-one (21) 2020 Ford Police Interceptor Utility units in the amount of $235,327.92. (Sarah Mark, Interim Fleet Manager)
Explanation: Fleet maintenance staff has purchased 21 new utility vehicles for the Police Department. City staff published a Request for Proposal (RFP) for the purchase and installation of Police specific equipment and electronics for upfitting to complete the units and deploy them for service. The lowest, most responsible and responsive proposal was submitted by Federal Signal Corporation in the amount of $235,327.92. Federal Signal Corporation can also guarantee to have all units completed within 45 business days from initial vehicle pick up. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Funds are budgeted in the following accounts: $141,000 in Contractual Repairs #448-0846-437.04-25; $520,000 in Vehicle Parts #448-0846-437.06-68.
Public Notice/Recording: N/A
Goal Impacted: Improved City Infrastructure & Facilities
3. A Resolution authorizing the Mayor and City Clerk to execute a contract with Miller Trucking & Excavating Company for Project #1333, 2020 Trenchless Water Main Project, in the amount of $361,008.00. (Rodd Schick, Interim Public Works Director)
Explanation: Project #1333, 2020 Trenchless Water Main Project, includes the replacement of water main at two dead end, red water locations of 15th Avenue, west of 3rd Street, and 30th Street Court, south of 27th Avenue. Bids were opened and publicly read on January 21, 2020, for Project #1333 with the following results:
$361,008.00 Miller Trucking & Excavating Company
$396,680.00 Legacy Corporation of IL
$397,405.25 Brandt Construction Co.
$397,495.00 McClintock Trucking & Excavating Inc.
Miller Trucking & Excavating Company submitted the lowest responsible and responsive bid. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $455,000.00 is budgeted for Red Water Trenchless Replacements
Public Notice/Recording: N/A
Goal Impacted: Upgrade City Infrastructure & Facilities
4. A Resolution ratifying the approval of a policy agreement with UnitedHealthcare Insurance Company to provide a fully insured prescription drug plan (Employer Group Waiver Plan – “EGWP”) for Medicare-eligible retirees and retirees’ dependents for a one-year period commencing January 1, 2018, and a one-year renewal period commencing January 1, 2019; and authorizing the Human Resources Manager to formally execute the policy agreement. (Alison Fleming, Human Resources Manager)
Explanation: Resolution No. 1151-2019, approved December 10, 2019, authorized the Human Resources Manager to execute a policy agreement with UnitedHealthcare Insurance Company (“UnitedHealthcare”) to provide a fully insured prescription drug plan (Employer Group Waiver Plan – “EGWP”) for Medicare-eligible retirees and retirees’ dependents for a one-year period commencing January 1, 2020.
The City implemented the EGWP with UnitedHealthcare, effective January 1, 2018, pursuant to recommendation by TrueNorth Companies, the City’s health benefit consulting service, and following presentation and City Council approval of Resolution No. 1196-2017. Said resolution for reinsurance coverage for medical and prescription drug benefit claims included the intent to shift to an EGWP based upon a projected net cost savings of $120,327 to the Retiree Health Fund in 2018 under the EGWP. The City Council found the EGWP to be in the best interest of the City based on the cost savings estimate and that it offered no change in benefits, and Council gave authority to City staff to proceed pursuant to Resolution No. 1196-2017; however, the policy agreement for the EGWP was not independently and formally brought before Council for approval and execution. The term of the policy agreement for the EGWP effective January 1, 2018, is for one year with a one-year renewal period commencing January 1, 2019. The implementation of the EGWP saved the City an estimated $407,041 in 2018 and $302,519 in 2019 based on decreased claims costs and elimination of the need for stop loss coverage for the effected group. City staff and Corporation Counsel seek ratification in approving the EGWP based upon Council’s direction to proceed, and to authorize the Human Resources Manager to formally execute the policy agreement dated January 1, 2018. The attachment to this item includes Resolution No. 1196-2017 and the policy agreement. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goal Impacted: Financially Strong City
5. A Special Ordinance amending Special Ordinance Nos. 4034-2018 and 4001-2019 for financing by the City of Moline, Illinois, by revising the issuance date, principal and source of funding for the Revenue Anticipation Note and purchase of same by the Water Pollution Control Fund of the City of Moline, Illinois, appropriating monies for said purposes, and authorizing execution of any related documents. (Carol Barnes, Finance Director)
Explanation: On August 14, 2018, City Council approved a Revenue Anticipation Note for $800,000 to be issued by the Park Fund and to be purchased by the General Fund to partially finance the rebuilding of the Captain’s Table Restaurant. The note was dated December 1, 2018, with interest at 3.50%. On January 22, 2019, City Council approved an amendment to the Revenue Anticipation Note, updating the note date to April 1, 2019. On July 23, 2019, City Council approved a contract with Bush Construction Company for the Captain’s Table Building Construction, increasing Revenue Anticipation Note funding from the General Fund from $800,000 to $1,174,995. Due to a delay in construction and changes to funding, this note requires another amendment. In order to reduce the interest expense to the Park Fund, the transfer will not commence until insurance proceeds have been applied and depleted. Additional documentation attached.
Staff Recommendation: Amend the Revenue Anticipation Note from the General Fund to the Park Fund as previously approved by Council with a Revenue Anticipation Note from the Water Pollution Control Fund to the Park Fund with updated principal and amortization.
Fiscal Impact: Reduced interest expense to the Park Fund and reduced Water Pollution Control Reserves
Public Notice/Recording: N/A
Goal Impacted: Financially Strong City
6. A Resolution authorizing the Mayor and City Clerk to execute and attest to a Memorandum of Understanding between Quad Cities Running Club Inc. and the City of Moline setting forth the terms for annual funding for the Quad Cities Marathon and designating Centre Station, 1200 River Drive, Moline, as the Marathon’s starting line location, with said Memorandum of Understanding to be in effect for a period of ten years. (Janine Hollembaek Parr, City Clerk)
Explanation: The City of Moline and Quad Cities Running Club Inc. wish to execute a Memorandum of Understanding whereby the City of Moline will provide $10,000 in annual funding for the Quad Cities Marathon (the “Marathon”) for a period of 10 years. Additionally, the City will install and maintain, for priority use by the Marathon, electrical receptacles at Centre Station, 1200 River Drive, to power the Marathon starting line. Quad Cities Running Club Inc. agrees to commence the Marathon at Centre Station for a period of 10 years. The Special Event Committee reviewed and approved the proposed terms for the MOU. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $10,000 annually to be paid from the Tourism Fund ($50,000 annual allocation for special events)
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
https://www.moline.il.us/ArchiveCenter/ViewFile/Item/6055
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