City of Moline Committee of the Whole met Feb. 25.
Here is the agenda provided by the committee:
Proclamation
A Proclamation from the National Association of Women in Construction (NAWIC) Quad Cities Chapter No. 50 to declare March 1-7, 2020, as “Women in Construction Week.”
Presentation
American Lung Association Video (Sarah Mark, Interim Fleet Manager)
Questions on the Agenda
Agenda Items
1. Brush Chipper Purchase (Sarah Mark, Interim Fleet Manager)
2. Stump Cutter and Trailer Purchase (Sarah Mark, Interim Fleet Manager)
3. Compact Track Loader Purchase (Sarah Mark, Interim Fleet Manager)
4. Bond Refinancing 2020A (Carol Barnes, Finance Director)
5. Chapter 26 of the Moline Code of Ordinances - Manner of Amending Article (Darren Gault, Chief of Police)
6. Chapter 26 of the Moline Code of Ordinances - Amending Probationary Period (Darren Gault, Chief of Police)
7. Illinois National Guard Analyst MOU (Darren Gault, Chief of Police)
8. FBI MOU (Darren Gault, Chief of Police)
9. USSS MOU (Darren Gault, Chief of Police)
10. Illinois Bike Path Grant (Jeff Anderson, City Planner)
11. Form-Based Code Funding (Jeff Anderson, City Planner)
12. Chapter 2 of the Moline Code of Ordinances – Assistant City Administrator (Margaret Kostopulos, Corporation Counsel)
13. Chapter 31 of the Moline Code of Ordinances – Cannabis Tax (Margaret Kostopulos, Corporation Counsel)
14. Chapter 2 of the Moline Code of Ordinances – Illinois Public Safety Employee Benefits Act (Alison Fleming, Human Resources Manager)
15. Sexual Harassment Policy (Alison Fleming, Human Resources Manager)
16. 2020 Alley Reconstruction (Rodd Schick, Interim Public Works Director)
17. 2020 Patching Program (Rodd Schick, Interim Public Works Director)
18. Resolution for Maintenance (Rodd Schick, Interim Public Works Director)
19. 2020 Pavement Marking Program (Rodd Schick, Interim Public Works Director)
20. GHA Professional Engineering Services (Rodd Schick, Interim Public Works Director)
21. 2020 Inlet & Catch Basin Replacement (Rodd Schick, Interim Public Works Director)
22. Other
Informational
Proposed 2020 Sidewalk Infill Locations (Rodd Schick, Interim Public Works Director)
Sole Source Procurement for Twenty Ballistic Vests and Necessary Vest Components (Darren Gault, Chief of Police)
Monthly Utility Billing (Tony Loete, Utilities General Manager)
Community Conversations – Benchmarking the Moline/Coal Valley School District Community Outreach Program (Stephanie Acri, Mayor) Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
Explanation
1. A Resolution authorizing the purchase of a BC1500 15” Brush Chipper with Tier 4 Final Engine and Winch from Vermeer Midwest, East Moline, Illinois, in the amount of $69,496. (Sarah Mark, Interim Fleet Manager)
Explanation: Funds have been budgeted to replace a tow-behind 15” brush chipper with a Tier 4 Final Diesel Engine and Winch for the Parks Maintenance division. The current 13-year-old unit has reached the end of it useful and reliable life. City staff developed specifications and requested a quote from Vermeer Midwest. Utilizing the Sourcewell Cooperative Purchasing Contract #062117-VRM, Vermeer Midwest responded with a quote in the amount of $69,496, which will include a three-year parts and labor warranty and the first four preventative maintenance services. Staff is also requesting that the current equipment be disposed of by the Interim Fleet Manager through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation or otherwise. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $70,000
Budgeted in Account #448-0867-437.07-03
Public Notice/Recording: N/A
Goals Impacted: Improved City Infrastructure & Facilities, A Great Place to Live
2. A Resolution authorizing the purchase of a SC382 37 horsepower Stump Cutter and TLR33 Trailer from Vermeer Midwest, East Moline, Illinois, in the amount of $32,241. (Sarah Mark, Interim Fleet Manager)
Explanation: Funds have been budgeted to replace the existing stump cutter and trailer for the Parks Maintenance division. The current 13-year-old unit has reached the end of its useful and reliable life. City staff developed specifications and requested a quote from Vermeer Midwest. Utilizing the Sourcewell Cooperative Purchasing Contract #062117-VRM, Vermeer Midwest responded with a quote in the amount of $32,241, which will include a three-year parts and labor warranty and the first four preventative maintenance services. Staff is also requesting that the current equipment be disposed of by the Interim Fleet Manager through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation or otherwise. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $33,000
Budgeted in Account #448-0867-437.07-03
Public Notice/Recording: N/A
Goals Impacted: Improved City Infrastructure & Facilities, A Great Place to Live
3. A Resolution authorizing the purchase of a 2020 Compact Track Loader from Martin Equipment, Rock Island, Illinois, in the amount of $48,402.13. (Sarah Mark, Interim Fleet Manager)
Explanation: Funds have been budgeted to replace the existing loader for the Parks Maintenance division. The current 18-year-old unit has reached the end of its useful and reliable life. City staff developed specifications and requested a quote from Martin Equipment for a 317G compact track loader. Utilizing the Sourcewell Cooperative Purchasing Contract #032515-JDC on quote #4013313, Martin Equipment responded with a quotation in the amount of $48,402.13 that includes a two-year, 2,000-hour full machine warranty. Staff is also requesting that the current equipment be disposed of by the Interim Fleet Manager through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation or otherwise. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $45,000
Budgeted in Account #448-0867-437.07-03
Public Notice/Recording: N/A
Goals Impacted: Improved City Infrastructure & Facilities, A Great Place to Live
4. An Ordinance authorizing the issuance of Taxable General Obligation Refunding Bonds, Series 2020A, of the City of Moline, Illinois. (Carol A. Barnes, Finance Director)
Explanation: Due to favorable interest rates in the current market and upcoming call dates on the Series 2011A Taxable General Obligation Corporate Purpose Bonds, it has been determined to be in the best interest of the City of Moline to borrow funds to refund and redeem the City’s 2011A Bonds. The 2011A Bonds were issued with respect to the redevelopment projects within the “Moline Business Park Redevelopment Project Area, TIF #7.”
The Taxable General Obligation Refunding Bonds, Series 2020A, are being issued pursuant to the home rule powers of the City, and the bond proceeds will be used to refund a portion of the City’s outstanding 2011A Bonds and to pay all costs of issuing the bonds. This will be a negotiated sale. The attached ordinance is being introduced pending the results of the sale on March 24, 2020. Final adoption of this ordinance will occur on March 24, 2020, following the sale. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: At current market interest rates, projected gross savings total $638,553
Public Notice/Recording: Finance Department to file with County Clerk
Goal Impacted: Financially Strong City
5. An Ordinance amending Chapter 26, “POLICE,” of the Moline Code of Ordinances, Section 26-2113, “MANNER OF AMENDING THIS ARTICLE,” to remove the requirement that any amendment of Chapter 26, Article II, of the Moline Code of Ordinances, be published by newspaper publication. (Darren Gault, Chief of Police)
Explanation: Section 26-2113 of the Moline Code of Ordinances requires that any amendments to Chapter 26, Article II, of the Code shall be published by newspaper publication and may also be published by pamphlet publication and kept in the office of the city clerk. The City of Moline routinely publishes its ordinances in pamphlet form, thereby avoiding the cost of newspaper publication. Per statute, only certain ordinances require newspaper publication upon adoption; examples include amendments to tax increment financing redevelopment plans and zoning and land development and their required notice of public hearings. Chapter 26, Article II, pertains to the police department in general, its chief of police and its personnel, and none of its provisions fall within the statutory publication requirements. City staff therefore wishes to amend Section 26-2113 of the Code to remove the requirement of newspaper publication for any amendment to Article II. Publication of amendments to Article II will be made in pamphlet form and kept in the office of the city clerk. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goal Impacted: None identified
6. An Ordinance amending Chapter 26, “POLICE,” of the Moline Code of Ordinances, Section 26-2304, “POLICE PROBATIONARY PERIOD,” to modify the probationary period for newly hired officers pursuant to the Illinois FOP Labor Council Agreement. (Darren Gault, Chief of Police) Explanation: Section 26-2304 of the Moline Code of Ordinances currently reflects a one-year probationary period for newly hired police officers. Pursuant to the terms of a collective bargaining agreement entered into by and between the City of Moline and the Fraternal Order of Police, the parties agreed to a probationary period for newly hired officers of 12 or 18 months, dependent on whether the newly hired officer is already an Illinois certified law enforcement officer. Section 26-2304 of the Code and the collective bargaining agreement conflict, and City staff therefore wishes to amend Section 26-2304 to reflect the terms of the collective bargaining agreement. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goal Impacted: None identified
7. A Resolution authorizing the Mayor, Chief of Police and City Clerk to execute and attest to a Memorandum of Understanding between the Illinois National Guard Counterdrug Task Force and the City of Moline Police Department setting forth the policies, procedures and guidelines for the deployment of Illinois National Guard Counterdrug Task Force personnel to the Moline Police Department in support of drug law enforcement. (Darren Gault, Chief of Police)
Explanation: The Illinois National Guard Counterdrug Task Force and the City of Moline Police Department wish to execute a Memorandum of Understanding to deploy Illinois National Guard Counterdrug Task Force personnel to the Moline Police Department to provide counterdrug support for which federal funding is provided by 32 U.S.C. § 502(f) and 32 U.S.C. § 112. The operational support provided by the deployment of Illinois National Guard Counterdrug Task Force personnel will enhance the effectiveness of the Moline Police Department by way of investigative case and analyst support, allowing Moline’s officers more time for other drug-related law enforcement duties. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
8. A Resolution authorizing the Mayor, Chief of Police and City Clerk to execute and attest to a Memorandum of Understanding between the Federal Bureau of Investigations (FBI) and area law enforcement agencies, setting forth the mission, structure, and procedures for participation in the Quad City Federal Gang Task Force (QCFGTF). (Darren Gault, Chief of Police)
Explanation: The FBI and the City of Moline Police Department wish to execute a Memorandum of Understanding (MOU) to continue participation of the Moline Police Department in the Quad Cities Federal Gang Task Force (QCFGTF). Since 1994, participation in the QCFGTF has proven to enhance the effectiveness of law enforcement resources through a well-coordinated initiative seeking the most effective investigative and prosecutive avenues by which to convict and incarcerate dangerous offenders. The FBI reimburses participating agencies for overtime costs incurred by the assigned officers working QCFGTF investigations. The term of the MOU is for the duration of the QCFGTF operations, contingent upon approval of necessary funding, and may be terminated upon the written mutual consent of the parties. Additional documentation attached. Due to a tight timeline, this item will also appear on the City Council Agenda on February 25, 2020, under “Items Not on
Consent.”
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
9. A Resolution authorizing the Mayor, Chief of Police and City Clerk to execute and attest to a Memorandum of Understanding between the United States Secret Service and the Moline Police Department, setting forth the procedures and responsibilities of both parties for the reimbursement of certain overtime costs and other expenses pursuant to 31 USC 9703. (Darren Gault, Chief of Police)
Explanation: The United States Secret Service and the City of Moline Police Department wish to execute a Memorandum of Understanding for participation in the U.S. Secret Service’s Central and Southern Illinois Financial and Cyber Crimes Task Force (CSIFCCTF) for which reimbursement of overtime costs and expenses directly related to work performed by Moline Police Officer(s) may be requested. Participation in the CSIFCCTF enhances the effectiveness of law enforcement resources through a well-coordinated initiative seeking the most effective investigative and prosecutive avenues by which to convict and incarcerate offenders. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
10. A Resolution authorizing the Mayor, City Clerk and appropriate City staff to make application to the Illinois Department of Natural Resources (IDNR) for the 2021 IDNR Bicycle Path Grant Program in the amount of $200,000 to construct a sidewalk, ramps and related improvements in the City of Moline; and authorizing the Mayor, City Clerk and appropriate City staff to do all things necessary to prepare and submit said grant application; and authorizing the Mayor and City Clerk to complete the Bike Path Grant Program Resolution of Authorization. (Jeff Anderson, City Planner)
Explanation: In response to City Council direction, staff proposes to submit an application for grant funding in the amount of $200,000 to IDNR for the Bicycle Path Grant Program. The grant funds, if awarded, would be used to assist with the construction of a sidewalk, ramps and related improvements. The grant provides 50% reimbursement funding assistance on approved projects, and a maximum grant of $200,000 may be awarded per application. Total project cost is estimated at $436,000, which would leave approximately $236,000 as the City’s share for local match to be paid from the City’s Motor Fuel Tax (MFT) funds. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: If grant funds of $200,000 are awarded, approximately $236,000 would be paid from Motor Fuel Tax funds as a local match to the grant funding.
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
11. A Resolution authorizing the Mayor, City Clerk and appropriate City staff to execute and attest to any and all required documentation related to a Statewide Planning and Research Program (SPR) grant application to the Illinois Department of Transportation in the amount of $160,000 to develop a FormBased Code for the downtown Moline area; and authorizing the Mayor, City Clerk, and appropriate City staff to do all things necessary to prepare and submit said grant application. (Jeff Anderson, City Planner)
Explanation: In response to City Council direction, City staff proposes to submit an application for a Statewide Planning and Research Program grant in the amount of $160,000 to the Illinois Department of Transportation. If grant funds of $160,000 are awarded to the City, the City’s local match would be $40,000, budgeted in account #010-0715-463.03-22 (Planning and Development professional/technical). The funds would be used to develop a Form-Based Code for the downtown Moline area. The Form-Based Code would have two sub-districts: the I74 Realignment Zone, and the Multimodal Station/Transit Oriented Development Zone. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: If grant funds of $160,000 are awarded, the City’s local match would be $40,000, budgeted in account #010-0715-463.03-22.
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
12. An Ordinance amending Chapter 2, “ADMINISTRATION,” of the Moline Code of Ordinances, by repealing Section 2-3204 in its entirety and enacting in lieu thereof one new Section 2-3204, “ASSISTANT CITY ADMINISTRATOR;” and by enacting one new Section 2-3205, “ADDITIONAL PERSONNEL,” which shall contain the text repealed from Section 2-3204. (Margaret Kostopulos, Corporation Counsel)
Explanation: This amendment to the Moline Code of Ordinances will enact one new section for the creation and appointment of an Assistant City Administrator position. The Assistant City Administrator will be appointed by the Mayor and the City Council with the advice of the City Administrator and shall report to the City
Administrator. This amendment further provides for the compensation and powers and duties of the position and for the manner of dismissal from the position. The attachment to this item contains the redline ordinance amendments. Additional documentation attached.
Consultant Recommendation: GovHR approval recommendation
Fiscal Impact: Salary and benefits of the new position to be determined
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
13. An Ordinance amending Chapter 31, “TAXATION,” of the Moline Code of Ordinances, by enacting one new Article XII, “CANNABIS RETAILERS’ OCCUPATION TAX,” to impose a tax pursuant to the Municipal Cannabis Retailers’ Occupation Tax Law on persons engaged in the business of selling adult use cannabis. (Margaret Kostopulos, Corporation Counsel)
Explanation: The Municipal Cannabis Retailers’ Occupation Tax Law, 65 ILCS 5/8-11-23, authorizes the City to impose a tax upon persons engaged in the business of selling cannabis (other than for the purchase of cannabis allowed under the Compassionate Use of Medical Cannabis Program Act) at retail in the City, and based upon gross receipts from sales made in the course of that business. The tax may not exceed 3% of the gross receipts from these sales and may only be imposed in one-quarter percent (1/4%) increments. If an ordinance imposing the tax is adopted on or after June 25, 2019, and filed with the Illinois Department of Revenue on or before April 1, 2020, the Department will proceed to administer and enforce the tax beginning July 1, 2020. The City desires to adopt this ordinance in the exercise of its statutory and home rule powers. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Additional tax revenue
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy; A Great Place to Live
14. An Ordinance amending Chapter 2, “ADMINISTRATION,” of the Moline Code of Ordinances, Article
VI, Division 2, “ADMINISTRATIVE HEARING PROCEDURE FOR PUBLIC SAFETY EMPLOYEE BENEFIT CLAIMS,” by amending Sections 2-6200 and 2-6201(d) and by enacting one new Section 2- 6202, pertaining to the same subject matter. (Alison Fleming, Human Resources Manager)
Explanation: The City of Moline is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs. The Illinois Public Safety Employee Benefits Act (820 ILCS 320/1, et seq.) provides certain health insurance benefits to police and fire employees qualifying, according to the terms of the Act. The City of Moline has established an administrative hearing procedure to determine whether employees subject to the Public Safety Employee Benefits Act qualify for benefits under the Act, said procedures being incorporated at Chapter 2, Article VI, Division 2, of the Moline Code of Ordinances. Pursuant to the Public Safety Employee Benefits Act and Illinois case law interpreting the Act (Esser v. City of Peoria, 219 Ill.App.3d 180702), the City has the authority to designate a basic group health insurance plan as the health insurance plan available to employees qualifying for benefits under the Act. It is in the best interests of the health, safety and welfare of the residents of Moline to amend Chapter 2, Article VI, Division 2, of the Code of Ordinances, to authorize the City Administrator to designate a basic group health insurance plan as the health insurance available to employees qualifying for benefits under the Public Safety Employee Benefits Act. The attachment to this item contains the redline ordinance amendments. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goal Impacted: None Identified
15. A Special Ordinance amending the City of Moline’s policy entitled Policy Prohibiting Sexual Harassment to add an annual training requirement and to adopt a procedure for handling complaints of sexual harassment made by one elected official against another elected official. (Alison Fleming, Human Resources Manager)
Explanation: The City of Moline has previously adopted and has in place a policy prohibiting sexual harassment and other provisions concerning the reporting of same. The Illinois Workplace Transparency Act mandates that the City conduct sexual harassment training of all of its employees on an annual basis. The City is also mandated by the Illinois State Officials and Employees Ethics Act to amend its sexual harassment policy to include a reporting and independent review procedure for allegations of sexual harassment by elected officials against other elected officials. The City continues to recognize the need to prevent all forms of sexual harassment. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: None Identified
16. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Five Cities Construction Company for Project #1332, 2020 Alley Reconstruction, in the amount of $67,928.55. (Rodd Schick, Interim Public Works Director)
Explanation: Project #1332, 2020 Alley Reconstruction, includes the alley east of 16th Street, between 8th and 9th Avenues, Moline. Bids were opened and publicly read on January 21, 2020, for Project #1332, with the following results:
$67,928.55 Five Cities Construction Company
$94,277.50 Centennial Contractors of the Quad Cities Inc.
$99,450.83 Porter Brothers Asphalt & Sealing Inc.
$104,625.00 Walter D. Laud
$117,079.50 Brandt Construction Co.
$147,189.25 Emery Construction Group
Five Cities Construction Company submitted the lowest and most responsible and responsive bid. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $125,000 is budgeted in Account #510-9965-438.08-10
Public Notice/Recording: N/A
Goal Impacted: Improved City Infrastructure & Facilities
17. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Centennial Contractors of the Quad Cities Inc. for Project #1334, 2020 Patching Program, in the amount of $1,476,700. (Rodd Schick, Interim Public Works Director)
Explanation: Bids were opened and publicly read on January 21, 2020, for Project #1334, with the following results:
$1,476,700.00 Centennial Contractors of the Quad Cities Inc.
$1,518,358.00 Walter D. Laud
$1,701,662.50 Treiber Construction Inc.
$2,089,987.50 G.M. Sipes Construction Inc.
Bid Withdrawn Five Cities Construction Company
Centennial Contractors of the Quad Cities Inc. submitted the lowest and most responsible and responsive bid.
Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Funds are budgeted as detailed below:
Public Notice/Recording: N/A
Goal Impacted: Improved City Infrastructure & Facilities
18. A Resolution authorizing the approval of a Resolution for Maintenance Under the Illinois Highway Code for Motor Fuel Tax (MFT) Section 20-00000-00-GM in the amount of $550,000. (Rodd Schick, Interim Public Works Director)
Explanation: A Resolution for Maintenance Under the Illinois Highway Code is necessary to use Motor Fuel Tax (MFT) funds for the following projects: Section 20-00000-00-GM, 2020 Pavement Marking Program; 20-00000-00-01-GM, 2020 Joint & Crack Sealing Program; 20-00000-00-02-GM, 2020 Seal Coat Program; and 20-00000-00-03-GM 2020, Inlet & Catch Basin Replacement. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Motor Fuel Tax Funds are allocated in the 2020 Capital Improvement Plan for this project.
Public Notice/Recording: N/A
Goal Impacted: Improved City Infrastructure & Facilities
19. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Precision Pavement Markings Inc. for Motor Fuel Tax (MFT) Section 20-00000-00-GM, 2020 Pavement
Marking Program, in the amount of $174,522. (Rodd Schick, Interim Public Works Director)
Explanation: Bids were opened and publicly read on February 11, 2020, for Motor Fuel Tax (MFT) Section
20-00000-00-GM with the following results:
$1,476,700.00 Centennial Contractors of the Quad Cities Inc.
$1,518,358.00 Walter D. Laud
$1,701,662.50 Treiber Construction Inc.
$2,089,987.50 G.M. Sipes Construction Inc.
Bid Withdrawn Five Cities Construction Company
$174,522.00 Precision Pavement Markings Inc.
Precision Pavement Markings Inc. submitted the only responsible and responsive bid. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Funds are budgeted as detailed
Public Notice/Recording: N/A
Goal Impacted: Improved City Infrastructure & Facilities
20. A Resolution authorizing the Mayor, Interim Public Works Director and City Clerk to execute and attest to an Agreement for Professional Engineering Services with Gewalt Hamilton Associates Inc. for on-call traffic engineering and transportation planning consulting services. (Rodd Schick, Interim Public Works Director)
Explanation: The City of Moline seeks a traffic engineering and transportation planning consultant on an oncall basis to assist with various concerns, questions and issues, and to assist with transportation planning services.
Gewalt Hamilton Associates Inc. (GHA) proposes to provide the requested services on a time and materials basis in accordance with the GHA hourly billing rates attached to the agreement. Reimbursable expenses, including items such as traffic count data processing, printing, mileage, postage, messenger services, etc., will be invoiced to the City without mark-up. For larger scale projects, if requested, GHA can prepare a project specific scope and estimated fee. Invoices will be submitted on a monthly basis and will detail services performed. This permits the City to review the status of the work in progress and the charges made. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $100,000 is budgeted for temporary technical assistance in the 2020 Capital
Improvement Plan.
Public Notice/Recording: N/A
Goals Impacted: Improved City Infrastructure & Facilities
21. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Walter D. Laud Inc. for Motor Fuel Tax (MFT) Section 20-00000-03-GM, 2020 Inlet & Catch Basin Replacement Program in the amount of $118,800.30. (Rodd Schick, Interim Public Works Director) Explanation: Bids were solicited and those received were opened and publicly read on February 4, 2020, for Motor Fuel Tax (MFT) Section 20-00000-03-GM, with the following results:
$118,800.30 Walter D. Laud Inc.
$140,825.30 Centennial Contractors of the Quad Cities Inc.
$144,379.50 Porter Brothers Asphalt & Sealing
$193,350.00 Brandt Construction Co.
Walter D. Laud Inc. submitted the most responsible and responsive bid. Bids came in over budget, but the work amount will not exceed $100,000. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $100,000 is budgeted in Account #220-9863-436.08-25
Public Notice/Recording: N/A
Goal Impacted: Improved City Infrastructure & Facilities
https://www.moline.il.us/ArchiveCenter/ViewFile/Item/6111
Alerts Sign-up