Rock Island Today

City of East Moline Committee of the Whole met Feb. 3.

Here is the minutes provided by the committee:

ROLL CALL

Mayor Freeman called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Larry Toppert, Gary Almblade, Nancy Mulcahey, Jayne O’Brien, Frederic Kotoku, Maria Tapia and Jose Rico. 7:00 p.m.

ADDITIONS/CORRECTIONS TO AGENDA

None.

2020 CONCRETE PAVEMENT PATCHING PROGRAM (Mr. Kammler, Director of Engineering)

In accordance with the FY2020 Budget and Capital Improvement Plan, bid documents are being prepared for the use of Motor Fuel Tax maintenance funds for the city's PCC Pavement Patching Program. Due to shortage of funds, concrete street patching is being constrained to mainline arterial and collector streets. No hot mix asphalt work is included in this year's maintenance program. Work proposed includes:

Concrete Patching: 30th Avenue (Moline to Kennedy Dr, Kennedy Dr - 7th St, Archer Dr - 19th St) 8th Avenue (19th Street to 27th Street)

Additive Alt: 7th Street at Ave-of-the-Cities (Portions of south side of Intersection)

Funds budgeted for this program total $375,000. A map of the recommended improvement areas is attached for review and reference. Subsequent to COW approval, staff will send bid documents to IDOT for review and approval, and schedule a bid letting. After bids are received, a complete tabulation of bids and formal recommendation for award of contract will be forthcoming to the City Council for final consideration.

FINANCIAL:

This is a budgeted item.

Line Item# 950-4300-452.0 Title: MFT Construction

Amount Budgeted: $375,000 Actual Cost: T.B.D.

Funding Sources: Motor Fuel Tax Funds 

Departments: Engineering This is a CIP

RECOMMENDATION:

Approve 2020 Concrete Pavement Patching Program for bid letting.

A motion was made by Alderman Almblade, seconded by Alderman Toppert, to concur with the recommendation as presented. Upon roll call the following voted in favor: Almblade, Mulcahey, O’Brien, Frederic, Tapia, Rico and Toppert. Motion carried.

PROFESSIONAL SERVICES AGREEMENT - 14TH AVENUE IMPROVEMENTS – SURVEY AND DESIGN (Mr. Maxeiner, Administrator)

As part of Priority Based Budgeting, City programs and services are scored on how well they correlate with the strategic goals of the City Council. It does not appear that the City has officially stated what the strategic goals of the City are since 2013. As such, some discussion will be necessary to gain agreement on these goals.

Attached is a copy of the 2013 Strategic Plan document from which we will base our discussion at the February 3rd Committee of the Whole.

FINANCIAL:

This is not a budgeted item.

Line Item#: Title:

Amount Budgeted: Actual Cost: $0 – Internal Staff to Complete

Departments: This is not a CIP

RECOMMENDATION:

Discuss strategic goals of the City Council for the City of East Moline at the February 3rd Committee of the Whole.

After a brief discussion regarding various aspects of this issue it was detmined that the City Council would provide additional information using the 2013 Strategic Plan as a guide.

ADJOURMENT:

A motion was made by Alderman Almblade, seconded by Alderman Toppert, to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Almblade, Mulcahey, O’Brien, Frederic, Tapia, Rico and Toppert. Motion carried. 7:10 p.m.

https://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_02032020-593