City of Aledo City Council met March 16.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on March 16 2020. MAYOR HAGLOCH called the meeting to order at 6:33 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH. Alderman TERRY BEWLEY was excused.
Also present were CHRIS SULLIVAN, City Administrator / Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Rock Island Argus & Aledo Times Record, and Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by Pastor Jose Cortes, Messiah Lutheran Church, Aledo.
Appearances: No Report.
Communication & Correspondence: No Report.
Requests & Petitions: City Sponsorship: Chris Whitenack, Mercer County Athletics Boosters. Correspondence was received on March 16th from Chris Whitenack with the recent gubernatorial order related to Covid-19, the MCAB Board has cancelled the Bear Country Wrestling Tournament this year. MCAB thanks the Aledo City Council for the support but would not be requesting sponsorship in 2020, but will look to approach the Council in 2021.
Public Works Activity Report:
Streets: Yard-waste site pile has been pushed up; work on equipment; pick-up limbs around residential areas; spring banners were put up in the downtown area; and the speed radar sign was positioned in a new location.
Water: JULIE’s and finals.
Gas: JULIE’s; continue work on the Gas Main extension projecting pricing; OQ training; assist with two (2) water leaks and curb box replacements. Read meters on 3/5.
Cemetery: Work on equipment; assist Street Division; work on stones and dirt work.
DPW: Building Inspections; CIP Project coordination; tour of City property for solar installation; Park District project coordination; website training; staffing/work coordination in the W/S Division; the new water operators began on 3/16; The tree pruning workshop with Trees Forever and the University of Illinois to be held on March 19th has been canceled.
DPW noted issue at corner of SW 9th Avenue & 10th Street regarding a pole issue with Ameren. Notice was sent to Ameren Illinois regarding the repairs that are needed.
Aledo Police Department Activity Report: CITY ADMINISTRATOR/CHIEF Sullivan reported Jared Conaway, who was hired as a full-time Aledo officer, reported to the Macon County Law Enforcement Training Center for Basic Police Officer training on Sunday, April 1st. Conaway successfully completed one (1) week of training. He returned to Aledo for the weekend and resigned his position. Conaway withdrew from the academy and will no longer be employed by the City of Aledo.
Administration Report:
CITY ADMINISTRATOR/CHIEF Sullivan reported with escalation of Coronavirus (Covid-19), changes to City Hall operations have been instituted to be in-compliance with the Gubernatorial emergencies declared in Illinois, to protect city staff. PW, PD and City Administration staff have been separated from each other. City is not allowing individuals into City Hall unless stopping in lobby to make a payment. All work spaces are being sanitized daily.
Mercer County School District has implemented a two (2) week stay home order from school and encourage all students to adhere to social distancing for the time being. ALD. Chausse reported he had spoken with Senator Weavers office to inquire about a state-wide curfew. It was noted, this could be a possibility in the future with others required for curfew later as well.
GOVERNOR Pritzker has issued executive orders regarding bars/restaurants. Clarification was sent out from the governor’s office today and drive-thru’s & curbside pick-up is allowed. CITY CLERK Dale has been working with Aledo Main Street Director, Dana Murphy to generate a curbside quick guide to provide to the Aledo Residents.
Aldermen inquired on updates regarding solar opportunities within Aledo. City staff reported a proposal may be provided to the City by the end of the month.
City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: MAYOR Hagloch read a proclamation to officially recognize April 2, 2020, as Junior Achievement Day in Aledo, Illinois.
An Emergency City Council meeting has been scheduled for Wednesday, March 18th at 6:00 o’clock p.m. in the City Council Chambers declaring emergency powers for the Mayor and to address the closure of public parks within the city limits of Aledo.
Committee Report: ALD. Bertrand reported the Personnel Committee met on Monday, March 9th, to discuss personnel positions within the W/WW Division, Gas Division, and Police Department. Wage studies for PW and PD that were generated by ADMINISTRATOR Sullivan were presented to the Committee for review. Action items on this evenings meeting include the recommendation to approval the lateral move of Gas Worker Jacob Frieden to the position of Water/WasteWater Superintendent.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN DIXON to approve the meeting minutes of March 02, 2020 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Dixon, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES that the Invoice Listing, which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Holmes, Sarabasa, and Bertrand. NO: None. ABSTAIN: Kopp. Motion carried. 6 yeas, 0 nays, 1 abstention.
ORDINANCE NO. 03, SERIES OF 2020; PROVIDING FOR ANNEXATION OF PROPERTY OWNED BY GREGORY & JULIE RICE: (SECOND READING)
The following described tract of land, to-wit:
The north 1⁄2 of lot 7 and Lot 8 and 9 in the plat of College View subdivision of Lot 7 (Except the north 1 acre of the west 1⁄2 thereof) of a subdivision of the west 1⁄2 of the northeast 1⁄4 of section 17, Township 14 North, Range 3 West of the Fourth Principal Meridian, reference being made to the plat of the said subdivision filed for record on July 19, 1917 and recorded in the office of the recorded of Mercer County, Illinois in Book “B” on the Page 90 all situated in the County of Mercer and State of Illinois.
Motion was made by ALDERMAN SARABASA and seconded by ALDERMAN CHAUSSE to adopt Ordinance No. 03, Series of 2020; providing for Annexation of Property owned by Gregory & Julie Rice, 707 N College Lane, Aledo, Il., 61231 (Pin # 10-10-17-202-006). A Roll call vote was recorded as follows:
YES: Cooper, Dixon, Holmes, Kopp, Sarabasa, Bertrand, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
ORDINANCE NO. 04, SERIES OF 2020; APPROVING OFFICIAL ZONING MAP FOR 2020: (SECOND READING)
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN DIXON to adopt Ordinance No. 04, Series of 2020; Approval of Official Zoning Map for 2020. A Roll call vote was recorded as follows:
YES: Dixon, Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays.
ORDINANCE NO. 06, SERIES OF 2020; AMENDING TITLE 1, CHAPTER 5 OF THE CITY OF ALEDO CODE TO ESTABLISH PROCEDURES FOR PUBLIC COMMENTS DURING REGULAR AND SPECIAL MEETINGS OF THE CITY COUNCIL: (FIRST READING)
Section 1. A new section 11 is hereby added to Title 1, Chapter 5 of the Aledo City Code as follows:
1-5-11: COMMENTS FROM THE PUBLIC:
1. Each person speaking at any time set aside during a regular or special meeting of the City Council or any committee thereof for comments from the audience shall state his or her name. Each speaker shall confine comments to five (5) minutes or less, restrict remarks to matters relevant to the governance of the City, avoid repetitious statements and refrain from vulgar or otherwise inappropriate language or references. Complaints regarding the performance of an employee of the City shall if directed by the officer presiding at the meeting be addressed only in closed session. If the presiding officer concludes that a speaker has unnecessarily exceeded the five (5) minute limitation, is addressing areas not relevant to the governance of the City, has been needlessly repetitious or has used vulgar or otherwise inappropriate language, the speaker shall at the request of the presiding officer immediately conclude his or her comments. The presiding officer may grant additional time to a speaker upon the request of any member of the Council or the speaker.
2. During public hearings, each speaker addressing the matter which is the subject of the hearing shall state his or her name. Each speaker shall be allowed a reasonable amount of time to state his or her position on the matter which is the subject of the public hearing. Each speaker shall restrict his or her remarks to the matter which is the subject of the public hearing, avoid repetitious statements and refrain from vulgar or otherwise inappropriate language or references. If the presiding officer concludes that a speaker has spoken for a period of time in excess of what is reasonably required to address the subject of the hearing, has been needlessly repetitious or has used vulgar or otherwise inappropriate language, the speaker shall at the request of the presiding officer immediately conclude his or her comments.
3. Any person wishing to present public comments at any meeting shall sign in on forms provided by the City and made available at the meeting.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to waive the 2nd reading for Ordinance No. 06, Series of 2020. A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Bertrand, Chausse, Cooper, and Dixon. NO: None. Motion carried. 7 yeas, 0 nays.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to adopt Ordinance No. 06, Series of 2020; Amending Title 1, Chapter 5 of the City of Aledo Code to Establish Procedures for Public Comment during Regular and Special Meetings of the City Council. A Roll call vote was recorded as follows:
YES: Kopp, Sarabasa, Bertrand, Chausse, Cooper, Dixon, and Holmes. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 09R, SERIES OF 2020; APPROVING CASH FARM LEASE AGREEMENTS BETWEEN THE CITY OF ALEDO AND RICK GILLESPIE:
The City of Aledo ("City") owns approximately 12 acres of property located at the Lagoon on the South side of the City (the “Lagoon Property”) and approximately four tillable acres of property near the Cemetery (the “Cemetery Property”).
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN HOLMES to approve Resolution No. 09R, Series of 2020; Approving cash farm lease agreements between the City of Aledo and Rick Gillespie:
Cash Farm Lease “Lagoon Property” Fixed Rent for the property in the sum of Three Hundred Dollars ($300), commencing on March 1, 2020 and ending on February 28, 2021.
Cash Farm Lease “Cemetery Property”, Fixed Rent for the property in the sum of Seven Hundred Dollars ($700), commencing on March 1, 2020 and ending on February 28, 2021.
Lessee shall pay one-half of the annual fixed rent described in Section 2(A) of the agreement to the Lessor on or before April 1, 2020, and shall pay the remaining one-half of the fixed rent to Lessor on or before November 1, 2020.
A Roll call vote was recorded as follows:
YES: Sarabasa, Bertrand, Chausse, Cooper, Dixon, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 10R, SERIES OF 2020; APPROVING AN AGREEMENT FOR PERFORMANCE OF WATER SYSTEM ENGINEERING SUPPORT SERVICES BY STRAND ASSOCIATES, INC.:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN COOPER to approve Resolution No. 10R, Series of 2020; Approving an Agreement for Performance of Water System Engineering Support Services by Strand Associates Inc., 910 West Wingra Drive, Madison, WI., 53715; with an estimated cost of $10,000 for the remainder of the calendar year 2020. A Roll call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Dixon, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 11R, SERIES OF 2020; APPROVING DOWNTOWN REVITALIZATION PROGRAM LOAN AGREEMENT FOR ELMER R. FERGUSON / FERG'S PUBLIC HOUSE, INC.:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN SARABASA to approve Resolution No. 11R, Series of 2020 Approving Downtown Revitalization Program Loan Agreement for Elmer R. Ferguson / Ferg’s Public House Inc., 205 S College Avenue, Aledo, Il., 61231:
The City shall reimburse the Property Owner one-half of the actual costs incurred by the Property Owner in an amount not to exceed $3,319.55. The amount of the loan shall be forgiven at the rate of $276.63 per month for each month that the business located on the Property remains open following the date of disbursement of the loan.
The Property Owner shall provide the follow documentation to the City:
o A bill of sale or invoice with proof of payment in full to the contractor;
o Documents establishing the Property Owner’s compliance with Illinois Prevailing Wage Rate requirements, including, without limitation, a certified payroll for those employees working on the Project; o All other documents reasonably required by the City.
A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Holmes, Kopp, Sarabasa, and Bertrand. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 12R, SERIES OF 2020; APPROVING DOWNTOWN REVITALIZATION PROGRAM LOAN AGREEMENT FOR LAN, LTD. / TIMOTHY P. ARBET / CHRISTOPHER F. LEAR:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to approve Resolution No. 12R, Series of 2020 Approving Downtown Revitalization Program Loan Agreement for Lan, LTD. / Timothy P. Arbet / Christopher F. Lear, 106 S College Avenue, Aledo, Il., 61231:
The City shall reimburse the Property Owner one-half of the actual costs incurred by the Property Owner in an amount not to exceed $2,888.86. The amount of the loan shall be forgiven at the rate of $240.74 per month for each month that the business located on the Property remains open following the date of disbursement of the loan.
The Property Owner shall provide the follow documentation to the City:
o A bill of sale or invoice with proof of payment in full to the contractor;
o Documents establishing the Property Owner’s compliance with Illinois
Prevailing Wage Rate requirements, including, without limitation, a certified payroll for those employees working on the Project; o All other documents reasonably required by the City.
A Roll call vote was recorded as follows:
YES: Cooper, Dixon, Holmes, Kopp, Sarabasa, Bertrand, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION TO ACCEPT THE RESIGNATION OF JARED CONAWAY AS AN ALEDO POLICE OFFICER:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN DIXON to accept the resignation as presented. A Roll call vote was recorded as follows:
YES: Dixon, Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE APPOINTMENT OF JACKIE BROWN AS A FULL-TIME ALEDO POLICE OFFICER:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN SARABASA to approve the appointment of Jackie Brown as a Full-Time Aledo Police Officer. A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Bertrand, Chausse, Cooper, and Dixon. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION TO APPROVE THE APPOINTMENT OF THE WATER / WASTEWATER SUPERINTENDENT:
Motion was made by ALDERMAN HOLMES and seconded by ALDERMAN CHAUSSE to approve the appointment of Jacob Frieden as the Water / WasteWater Superintendent effective March 16, 2020. A Roll call vote was recorded as follows:
YES: Kopp, Sarabasa, Bertrand, Chausse, Cooper, Dixon, and Holmes. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING PURCHASE OF A JOHN DEERE X730 RIDING TRACTOR MOWER WITH ACCESSORIES IN THE AMOUNT OF $9,321.44:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN COOPER to approve the purchase of the riding tractor mower with accessories as presented. A Roll call vote was recorded as follows:
YES: Sarabasa, Bertrand, Chausse, Cooper, Dixon, Holmes, and Dixon. NO: None. Motion carried. 7 yeas, 0 nays.
STANDING COMMITTEE REPORTS: No Report.
OLD BUSINESS: No Report.
NEW BUSINESS: No Report.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN DIXON that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:01 P.M.
https://aledoil.org/AgendaCenter/ViewFile/Minutes/_03162020-222
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