City of East Moline Committee of the Whole met Aug. 3.
Here is the minutes provided by the committee:
ROLL CALL
Mayor Freeman called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Larry Toppert, Gary Almblade, Nancy Mulcahey, Frederic Kotoku, Maria Tapia and Jose Rico. Absent: Jayne O’Brien 7:00 p.m.
ADDITIONS/CORRECTIONS TO AGENDA
None.
Actuarial Valuation Reports – Police and Firefighters Pension Funds
(Ms. Whiting, Finance Director)
Lauterbach & Amen, LLP prepared the funding actuarial valuation reports for both the Police and Firefighters' Pension Funds. The purpose of these reports is to provide a recommendation for the City's employer contributions to each fund for the upcoming fiscal year.
Based on the reports, the recommended minimum contribution for Police Pension is $1,874,389 or 67.41% of current payroll, and $1,741,352 or 63.45% of current payroll for Firefighters' Pension fund. Under state statute, the statutory minimum contribution for the City would be $1,472,482 or 52.96% and $1,409,600 or 51.37% respectively.
Financial Impact:
Increase in funding level of $446,905 for Police, and increase of $705,173 for Fire if funded at recommended minimum contribution, and increase of funding level of $44,998 for Police and increase of $373,421 for Fire if funded at statutory minimum contribution.
Lauterbach & Amen will present the reports and answer any questions. RECOMMENDATION:
Accept the actuarial valuations reports submitted by Lauterbach & Amen, LLP, and make a recommendation for the City's contribution for the Police and Firefighters' Pension Funds for the upcoming 2021 fiscal year.
A brief discussion was held regarding the various options and aspects of this issue.
A motion was made by Alderman Mulcahey, seconded by Alderman Almblade to concur with the recommendation as presented. Upon roll call the following voted in favor: Almblade, Mulcahey, Kotoku, Tapia, Rico and Toppert. Motion carried.
2020 Concrete Pavement Patching Program (Amended) (Mr. Kammler, Director of Engineering)
In accordance with the FY2020 Budget and Capital Improvement Plan, bid documents were previously prepared for the use of Motor Fuel Tax maintenance funds for the city's PCC Pavement Patching Program. As previously discussed, these repairs are being constrained to mainline arterial and collector streets. Due to concerns of COVID-revenue shortfall, these repairs were pulled from the IDOT bulletin earlier this Spring prior to bid letting. With multiple arterial streets needing repairs (some urgently), this program is being brought forward to re-visit the expense and need. MFT Funds in the amount of $375,000 were budgeted for this program. Repairs are currently estimated as follows:
8th Avenue $30,000
12th Avenue $23,000
7th Street $49,000
Archer Drive $34,000
Kennedy Drive $36,000
30th Avenue $203,000
Pending COW approval, staff will re-submit plans and specs to IDOT for inclusion on their next available bid bulletin. After bids are received, a bid tabulation and formal recommendation for award of contract will be submitted to the City Council for final consideration.
FINANCIAL:
This is budgeted item.
Line Item# 950-4300-452.0 Title: MFT Construction
Amount Budgeted: $375,000.00 Actual Cost: TBD
Funding Sources: Motor Fuel Tax Funds Departments: Engineering This is a CIP
RECOMMENDATION:
Approve amended 2020 Concrete Pavement Patching Program for bid letting.
A motion was made by Alderman Almblade, seconded by Alderman Rico to concur with the recommendation as presented. Upon roll call the following voted in favor: Almblade, Mulcahey, Kotoku, Tapia, Rico and Toppert. Motion carried.
Resolutions on Commitments to East Moline Public Library Project (Doug Maxeiner, City Administrator)
During deliberations on the 2020 Budget, staff proposed the commitment of an initial reimbursement of $100,000 from the balance in the Downtown TIF Fund toward the Library project at the former TBK Bank building. In addition, $25,000 from the annual increment in the Downtown TIF would be provided as a reimbursement for eligible expenses on the project for a period of 10 years. The total commitment from the City's TIF Fund is $350,000. Formalizing this financial contribution in the form of resolution allows the Library to utilize the commitment in the pursuit of other funding opportunities.
Secondly, the Development Agreement with TBK Bank transfers the former bank property to the City of East Moline. Library Director Long has requested that the property be transferred to the Library Board of Trustees in order to facilitate borrowing for the project. The current library building is deeded to the Library Board of Trustees. Staff have no objections to the transfer and including it in the resolution.
Conditions have been placed on the City's financial participation in the project. The City is requiring that the Library and Library Board of Trustees comply with all applicable Governmental Auditing Standards and that reimbursement for any qualifying expense is contingent on having available uncommitted incremental taxes from the TIF District on hand. Finally, if the City's Comprehensive Annual Financial Report includes a finding concerning the cash management or investment practices of the Library, no further reimbursements shall be made by the City.
FINANCIAL:
This is a budgeted item.
Amount Budgeted: $100,000.00
Funding Sources: Downtown TIF Fund Balance This is not a CIP.
RECOMMENDATION:
Staff recommend approval of the resolution.
A motion was made by Alderman Almblade, seconded by Alderman Rico to concur with the recommendation as presented. Upon roll call the following voted in favor: Almblade, Mulcahey, Kotoku, Tapia, Rico and Toppert. Motion carried.
ADJOURMENT:
A motion was made by Alderman Almblade, seconded by Alderman Mulcahey, to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Almblade, Mulcahey, Kotoku, Tapia, Rico and Toppert. Motion carried. 7:31 p.m.
https://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_08032020-657
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